Personal assistant Work, Jobs in Kincardine, Fife (with Salaries)

Executive Personal Assistant (PA) to the Principal and Chief Executive Officer (CEO)
Glasgow Kelvin College —Glasgow
- £41,351 - £46,455 a year
- Management
- Analysis skills
- Business
4d
Personal Assistant - Older People & Stroke Services
NHS Scotland —Glasgow
- £31,537 - £34,303 a year
- Full-time
- Microsoft Office
- Administrative experience
- IT
- Annual leave
- Employee assistance programme
7d
Executive Assistant
Circle Health Group —Stirling
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Employee discount
- Life insurance
8d
Guardianship Manager and Personal Assistant to Director
DANDHLAW LTD —Scotland
- From £24,420 a year
- Full-time
- Hybrid work
- Microsoft Office
- Administrative experience
- QuickBooks
Quick apply
14d
Executive Assistant
OFGEM —Glasgow
- £35,232 - £48,561 a year
- Full-time
- Hybrid work
- Microsoft Office
- Presentation skills
- Organisational skills
- Annual leave
- Flexible schedule
7d
252395 (LI) Personal Assistant
NHS Scotland —Edinburgh
- £31,537 - £34,303 a year
- Call to connect
3d
Personal Assistant (Milngavie) AS/LA/1.26
GCIL East Dunbartonshire (we are not the employer) —Milngavie
- £15 an hour
- Part-time
- Organisational skills
- In-person
- Care plans
- Annual leave
- Sick pay
Quick apply
4d
Personal Assistant / Business Support
Patria Investments —Edinburgh
- Hybrid work
- Financial services
- Communication skills
- Work from home
Assistant Private Secretary to the Advocate General
Ministry of Justice —Edinburgh
- £30,001 - £50,000 a year
- Part-time
- Hybrid work
- Presentation skills
- Travel
- Organisational skills
- Annual leave
- Employee discount
7d
Personal Assistant/Support Worker
Thistle Foundation —Edinburgh
- From £13.45 an hour
- Part-time
- Medication administration
- Care experience
- In-person
- Health & wellbeing programme
Quick apply
Personal Assistant - Campus Project
ENABLE SCOTLAND - LTW —Glasgow
- £13.45 an hour
- Day shift
PA to the Chief Executive
Festivals Edinburgh —Edinburgh
- £34,000 a year
- Full-time
10d
Medical Secretary - Gynaecology
NHS Scotland —Glasgow
- £31,537 - £34,303 a year
- Full-time
- Microsoft Office
- Organisational skills
- Business
- Annual leave
- Employee assistance programme
1h
Appointments Administrator (Modern Apprentice)
The Scottish Government —Edinburgh
- Full-time
- Hybrid work
- Microsoft Office
- Presentation skills
- Travel
11d
Business Assistant
JPMorganChase —Edinburgh
- Full-time
- Microsoft Office
- Mentoring
- Data entry
Administrator (Rehabilitation Assistant)
Proclaim Care Limited —Hamilton
- £24,500 - £26,500 a year
- Full-time
- Administrative experience
- Mentoring
- Organisational skills
- Annual leave
- Employee assistance programme
Personal Assistant (Kirkintilloch) – GCIL ED CM/RC/1.26 – temporary cover
GCIL East Dunbartonshire (we are not the employer) —Kirkintilloch
- £13.50 an hour
- Temporary
- Travel
- Organisational skills
- In-person
- Annual leave
- Sick pay
Quick apply
10d
Constituency Assistant – Lloyd Melville MSP
Scottish National Party (SNP) —Edinburgh
- £29,720 a year
- Full-time
- Microsoft Office
- Administrative experience
- Driving
8d
Modern Apprentice - Accounts Commission support
Audit Scotland —Edinburgh
- £25,099 a year
- Call to connect
- Hybrid work
- Microsoft Outlook
- SharePoint
- Business
10d
Management Team Secretary
NHS Scotland —Coatbridge
- £31,537 - £34,303 a year
- Call to connect
- Customer service
- Organisational skills
- Business
- Annual leave
- Sick pay
1d

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Executive Personal Assistant (PA) to the Principal and Chief Executive Officer (CEO)

Glasgow Kelvin College -
Glasgow

Apply Now

Job details

Permanent
£41,351 - £46,455 a year
4 days ago

Qualifications

Management
Logistics
Analysis skills
Business
Communication skills

Full job description

It is anticipated interviews will take place on 16th or 17th July 2026

Glasgow Kelvin College is seeking an exceptional Executive Personal Assistant (PA) to provide high-level, confidential and proactive support to the Principal and Chief Executive Officer (CEO).

This is a pivotal role at the heart of the College, ensuring the Principal and CEO is strategically prepared, well briefed and able to focus on delivering the College's priorities. Working across a wide range of internal and external stakeholders, you will provide exemplary executive support, coordinate key activities and events, manage communications, and contribute to the smooth operation of the Office of the Principal and CEO.

The successful candidate will be highly organised and professional, with excellent judgement and the ability to manage competing priorities in a fast paced environment. You will play a key role in supporting senior leadership, governance processes and stakeholder engagement while maintaining the highest levels of confidentiality and discretion.

Key responsibilities include:

Provide comprehensive Executive PA support including complex diary management, meeting coordination and prioritisation of competing demands.
Prepare briefings, reports, presentations, correspondence and meeting documentation on behalf of the Principal and CEO.
Manage incoming communications and correspondence, drafting responses and progressing actions as appropriate.
Act as a key liaison between the Principal and CEO and internal and external stakeholders.
Coordinate travel, accommodation, events, stakeholder visits and corporate engagements.
Produce accurate minutes and ensure actions are monitored and progressed.
Support governance processes, compliance requirements and organisational priorities.
Draft, edit and proofread high quality communications, speeches and presentations.
Maintain effective information management systems, confidential records and stakeholder databases.
Work collaboratively with senior leaders, Board members, external partners and colleagues across the College to ensure effective communication and delivery of priorities.

Qualifications:

Ideally educated to HND (SCQF level 8) or equivalent in Business Administration or similar or equivalent experience.
Evidence of commitment of continuous professional development and ongoing learning.

Knowledge:

Demonstrable knowledge of:

Understanding of high‑level executive support requirements within complex organisations.
Knowledge of governance frameworks, Board functions and operational requirements.
Awareness of pressures and expectations associated with senior leadership roles; sector‑specific education knowledge advantageous

Skills and Competencies:

Exceptional verbal and written communication skills, with the ability to convey complex information clearly and professionally to varied audiences.
Advanced organisational, administrative and systems management capability, including governance and process oversight.
Strong judgement, autonomy and the ability to perform effectively under pressure while managing competing priorities.
Proactive strategic thinking, with the ability to anticipate needs, identify improvements and resolve emerging issues.
Excellent stakeholder and relationship building skills, engaging confidently and diplomatically at all levels.
High levels of emotional intelligence, personal resilience and professionalism when dealing with work demands or in a sensitive or challenging situation.
Strong analytical, evaluative and problem solving skills, including interpreting data and recommending actionable solutions.
High digital literacy, including proficiency in Microsoft applications and the ability to adapt quickly to new technologies.
Proven ability to continually and consistently deliver high‑quality outputs while managing high volumes of work to demanding deadlines.

Experience

Senior level executive PA experience, including complex diary management, meeting preparation, minute taking and coordinating logistics for high level engagements.
Experience producing high quality written materials, such as briefings, reports, speeches, presentations and corporate communications for diverse audiences.
Proven ability to manage confidential information and communication flows, drafting responses, tracking actions and maintaining effective information management systems.
Strong stakeholder management experience, working with senior leadership teams, Board members and external partners, ensuring professional, timely engagement.
Experience supporting governance, compliance and organisational processes, including maintaining accurate records and adhering to Data Protection, GDPR and FOI requirements.
Experience coordinating events and operational activities, managing timelines, risks, briefing materials and cross‑team collaboration to support the Principal and CEO’s office

Apply Now

Refine Your Search

personal assistant jobs in kincardine, fife

Executive Personal Assistant (PA) to the Principal and Chief Executive Officer (CEO)

Personal Assistant - Older People & Stroke Services

Executive Assistant

Guardianship Manager and Personal Assistant to Director

Executive Assistant

252395 (LI) Personal Assistant

Personal Assistant (Milngavie) AS/LA/1.26

Personal Assistant / Business Support

Assistant Private Secretary to the Advocate General

Personal Assistant/Support Worker

Personal Assistant - Campus Project

PA to the Chief Executive

Medical Secretary - Gynaecology

Appointments Administrator (Modern Apprentice)

Business Assistant

Administrator (Rehabilitation Assistant)

Personal Assistant (Kirkintilloch) – GCIL ED CM/RC/1.26 – temporary cover

Constituency Assistant – Lloyd Melville MSP

Modern Apprentice - Accounts Commission support

Management Team Secretary

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