Salary: £22,000 – £28,000 per year (depending on experience)
Hours: Monday to Friday, 9am–5pm (some flexibility required)
Training provided
About the Role
Hydrosphere Innovations Ltd is seeking a reliable, highly organised and motivated individual to join its growing team in rural Kent as its Operations & Compliance Administrator.
This varied and vital role will sit at the heart of the business and cover customer service, compliance, purchasing, logistics, and office administration activities.
The successful candidate will be a confident communicator, highly computer literate, engage proactively with the business and demonstrate a positive attitude.
They need to be capable of managing multiple tasks in a busy environment. If you enjoy being organised and ensuring everything runs smoothly, we'd love to hear from you.
- Candidates that live within a reasonable commuting distance of TN17 are preferred
- Applicants must have the legal right to live and work in the UK
Key Responsibilities
- Answer incoming calls and provide a professional first point of contact for customers, licensees, suppliers, and visitors.
- Maintain accurate company records and administrative systems.
- Support Health & Safety, Fire Safety, Quality Assurance, and Environmental Management activities through audit-ready record keeping and administration.
- Carry out and record weekly fire alarm tests and basic fire safety checks.
- Communicate with customers regarding equipment returns and coordinate freight and transport arrangements for deliveries.
- Engage proactively with the Resources Team
- Process and oversee purchase orders and supplier administration.
- Assist with invoicing queries and liaise with the finance team.
- Prepare reports
- Support pricing work on sales and rental items.
- Order office supplies, consumables, and other sundry items.
- Ensure that the office environment is kept clean, organised, and professional.
- Undertake other duties as required to support the smooth running of operations.
What We’re Looking For
- Ideally some previous experience in an administrative, coordinator, office support, or similar role.
- Exceptional organisational, recording keeping and time-management skills.
- Strong attention to detail and accuracy.
- Excellent verbal, written and interpersonal communication skills.
- Professional and confident telephone manner.
- Strong customer-service skills.
- Highly computer literate with excellent Microsoft packages particularly Outlook, Excel, and Teams.
- Ability to learn new software systems quickly and confidently.
- Ability to prioritise workload and manage multiple tasks effectively.
- A proactive approach with problem-solving skills.
- Ability to work independently and as part of a team.
- Strong sense of ownership and accountability.
Desirable
- Experience with purchase order processing and invoicing administration.
- Experience coordinating freight or logistics activities.
- Experience using CRM, ERP, or business management software.
- Experience with Health & Safety, Quality, Environmental, or compliance administration.
Personal Qualities
- Highly organised and efficient.
- Reliable and dependable.
- Friendly, professional, and approachable.
- A quick learner who enjoys developing new skills.
- Positive and proactive.
- Comfortable working in a busy environment.
- Able to communicate effectively with colleagues, customers, and suppliers.
- Committed to maintaining high standards and attention to detail.
- Flexible.
- Interested and engaged.
What We Offer
- Supportive and friendly working environment.
- Long-term position within a growing business with the potential for progression in the role and beyond.
- Support learning our systems and protocols
- Varied and interesting workload.
- Ongoing training and development opportunities.
- Opportunity to make an impact at a small and innovative business.
- Free on-site parking
About Us
Hydrosphere Innovations Ltd is the creator of patented equipment designed to clean new and existing large-scale heating and chilled water systems in an environmentally friendly way. Businesses rent or buy Hydrosphere equipment to carry out this work using a process which saves them time and money.
We’re based in Goudhurst, rural Kent – applicants within a reasonable commuting distance are preferred.
How to Apply
To apply, please send your CV and a short cover letter or message explaining why you’re interested in the role by Monday 7 September, 2026, to: [email protected]
We look forward to hearing from you!
Job Type: Full-time
Pay: £22,000.00-£28,000.00 per year
Benefits:
- Free parking
- On-site parking
Application question(s):
- Do you live within a 60-minute commuting distance?
Education:
- GCSE or equivalent (required)
Language:
Licence/Certification:
- Driving Licence (required)
Work authorisation:
- United Kingdom (required)
Work Location: In person
