Full-time, Permanent role
You're allergic to things slipping through the cracks.
You notice the missed detail, the unanswered email, the appointment that hasn't been confirmed, the contractor who said "tomorrow" three days ago. And you fix it.
We're looking for a highly organised, proactive, and trustworthy Personal Assistant to provide dedicated 1:1 support to one of our experienced Property Managers while helping keep day-to-day operations running smoothly. This is not a role for someone who waits to be told what to do. It's for someone who takes ownership, anticipates needs, solves problems before they escalate, and brings order to moving parts.
You spot issues early, communicate clearly, and make sure things get done properly. Whether it's diary management, coordinating meetings, handling correspondence, managing projects, liaising with suppliers, or supporting business operations, you're the person who keeps everything moving.
What you'll be doing
- Providing dedicated 1:1 support to a senior property manager
- Managing a busy and ever-changing diary and schedule
- Coordinating meetings, appointments, and travel arrangements
- Inbox management and correspondence handling
- Visiting some easier sites to carry out inspections or run errands e.g. key cutting checking on works, giving access etc.
- Managing emails, correspondence, and key communications
- Preparing inspection updates
- Following up on actions and ensuring deadlines are met
- Coordinating suppliers, contractors, and tenants
- Managing confidential information with discretion
- Creating systems, processes, and workflows that improve efficiency
- Supporting operational projects and business administration
- Using technology, automation, AI tools, and software to reduce repetitive tasks and improve productivity
What success looks like
- Nothing important gets missed
- Priorities are managed effectively, even when plans change
- Meetings, projects, and deadlines run smoothly
- Communication is timely, professional, and proactive
- Problems are solved before they become bigger issues
- Systems replace chaos and improve efficiency
- The senior property manager can focus on high-value work because you have everything else under control
You'll probably do well here if:
- You're naturally organised and detail-oriented
- You take ownership without needing constant direction
- You're calm under pressure and able to juggle multiple priorities
- You communicate clearly and professionally
- You follow through on commitments and hold others accountable
- You're proactive, resourceful, and dependable
- You enjoy improving processes and making businesses run better
- You're comfortable using technology, spreadsheets, digital tools, and AI platforms
- You maintain a high level of discretion and confidentiality
Essential Requirements
- 5+ years previous experience as a Personal Assistant, Executive Assistant, Office Manager, or similar 1:1 support role
- Excellent organisational and time-management skills
- Strong written and verbal communication skills
- Outstanding listening skills
- Proficiency in Microsoft Office and business software platforms
- Ability to prioritise effectively in a fast-paced environment
- Professional, positive, and solution-focused approach
Please submit your CV along with a short introduction explaining why you'd be a great fit for this role and what attracted you to the opportunity. You will need to be able to come to our Wimbledon Park office up to 3 days a week.
Please include the word "Purple" in your application so we know you've read the advert in full.
Job Types: Full-time, Permanent
Pay: £30,000.00-£37,000.00 per year
Benefits:
Application question(s):
- Do you have access to car for work and full UK driving licence?
- Do you live within 45 minutes of SW198DR?
Work Location: Hybrid remote in London SW19 8DR
