JOB PURPOSE
To provide administrative support to the Human Resources (HR) Department, including all team members, across a full range of HR activities.
As part of the Human Resource (HR) Team you are responsible for providing support in various HR tasks, which include policies, procedures and processes in relation to management of employees, recruitment, training and development and performance monitoring. You ensure that all company policies and procedures are adhered to and performance is managed through an agreed set of Key Performance Indicators (KPIs).
Reporting to the HR Manager, the HR Administrator provides accurate, timely and confidential support across a wide range of HR activities. This is a key role ensuring the HR function runs smoothly and efficiently – supporting colleagues, managers and the wider business.
You will act as a trusted first point of contact for employees and managers with responsibility for the HR system maintenance and day-to-day HR administration. You will support managers with employee relations case investigations, recruitment, training and contribute to HR projects and continuous improvement initiatives..
SUMMARY OF MAIN TASKS
Employee Relations
Support management in employee relation issues such as performance management, disciplinary, grievance, appeals, counselling sessions, absence management, appraisals and Occupational health etc. by providing advice and support in accordance with policies and procedures and maintaining comprehensive records.
Re-organisation
Providing support to the HR Manager for re-organisation activities such as, re-structuring, TUPE transfers (in and out), redundancy and internal employee transfers.
Employee Benefits
Providing advice and support on employee benefits and involvement in collating and administering information on the following:
- Annual Wage Award
- Ad hoc salary increases
- National Minimum Wage increases and impact
- Pension
- Private Healthcare Schemes (both TUPE and non-TUPE)
- Death in Service Benefit
- Company Car / Car Allowance
- Salary Sacrifice Schemes (e.g. Childcare Vouchers, Cycle to Work etc.)
- Long Service Awards
- Employee events such as football tournaments, Christmas vouchers etc.
Occupational Health
Involvement in the use of the Occupational Health service by making HR referrals where required for absence management etc.
Conformance and Compliance
Involved in conformance and compliance issues as follows:
- Reports/audits and other information as required.
- Ensuring employs records are kept up to date.
- Manage and maintain the Human Resources Information System (iTrent) to ensure accurate employee data entry and reporting.
- Keeping fully up to date with Employment Legislation and responsibility for policy update and involved in making recommendations and implementation when required.
- Supporting Payroll on timekeeping anomalies.
Reporting and Software Systems
Ensuring Human Resource Information Systems (HRIS) is updated accurately.
Using reporting and software systems to ensure that relevant information is captured and / or communicated internally:
- HR software system
- HR reports / KPI’s
- HR Standard Operating Procedures (SOP’s).
Communication
To answer incoming calls to the HR office and in person queries.
Produce letters, reports and HR communication as required.
Recruitment
Managing both the internal and external recruitment process for Operatives ensuring relevant policies / procedures are followed.
Liaising with recruitment providers and assisting with managing Service Level Agreements and tender processes.
People Strategy
- Training & Development - work in partnership with the LCE (Logistics Centre of Excellence) department in developing and delivering internal training and support with various activities when required.
- Co-ordinate HSE training and ensure HSE training records are kept up to date.
- Employee Engagement – involvement in various projects to support the HR Manager relating to employee engagement, looking at employee behaviour and codes of conduct.
- Perform other related duties as required.
Stakeholder/Customer:
- Actively ensure the HR service is of high standard. Performance will be measured against agreed KPI’s.
- Provide feedback to the HR Manager of potential issues.
- Be aware of the importance of customer service.
- Work as part of the HR team to ensure that any customer requirements are fully supported.
Staff/People/Team:
- Actively communicate with managers and internal customers to effectively handle day to day tasks and communicate any problems and concerns.
- Support management in employee relation issues by providing advice according to company policies / procedures, best practice and employment legislation.
- Achieve HR KPI’s and objectives.
- Ensure equality, diversity and dignity is respected/observed and any contraventions are reported.
- Delegate tasks (where appropriate).
- Support the HR function with clear, concise decision making and problem solving.
Processes:
- Ensure company policies and procedures are updated in accordance with employment legislation.
- Ensure standard operating procedures are adhered to and are available and up to date.
- Use initiative to draft new standard operating procedures where required.
- Involvement in GK compliance to meet company objectives.
- Ensure compliance with the company’s internal Purchase Order process.
- Housekeeping in line with company 5S principals.
Results:
- Achievement of daily workload in accurate and timely manner.
- Complete administration tasks where appropriate to ensure HR software system is updated.
- Involvement in various HR project / improvement related work.
- Ensuring compliance with various HR related policies / procedures.
- Ensure that customer requirements are efficiently processed, ensuring all quality expectations are maintained.
- Timely and accurate reporting of KPI’s to HR Manager.
Financial:
- Commercial awareness in relation to HR involvement (for example, understanding commercial implications in TUPE transferring terms and conditions and the need to consult with the Commercial department).
- Ensure compliance with the company Purchase Order process.
Person specification
Knowledge and Experience
Essential
- Considerable previous experience of working at a Senior HR Administrator/Officer or HR Advisor level in a generalist capacity.
- Experience of working in a fast-paced automotive / manufacturing sector.
- Experience of using HR software system.
- Experience of involvement in HR project related activities.
Desirable
- Health and Safety awareness.
Competencies
Essential
- Developing Self.
- Communicating.
- Managing and Leading People.
- Customer Focus.
- Planning and Managing Work.
- Analysis & Problem Solving.
- Initiative & Decision Making.
- Providing Direction.
- Collaborative Working.#
Desirable
Education/qualifications
Essential
- CIPD Level 3 Foundation Qualification or relevant experience
- Driving licence
Desirable
- MSc Human Resource Management
Other
Essential
- Must be aware of and/or have the ability to develop an awareness of Equal Opportunities issues and to comply with Vantec Europe Policy Statement.
- Must be flexible and able to work overtime when required.
- Must be willing to travel to other Vantec sites
Job Type: Full-time
Benefits:
- Additional leave
- Bereavement leave
- Company pension
- Cycle to work scheme
- Employee discount
- Enhanced maternity leave
- Enhanced paternity leave
- Free parking
- Health & wellbeing programme
- Referral programme
- Sick pay
- Store discount
Work Location: In person
Job Types: Full-time, Fixed term contract
Pay: £29,000.00-£32,000.00 per year
Benefits:
- Company pension
- Cycle to work scheme
- Free parking
- On-site parking
- Referral programme
- Store discount
Work Location: In person
