We are looking for a HR Administrator/Coordinator to assist in supporting our Head of HR while our Head of People is on Maternity Leave. This role will be part-time, 3-days per week and based in our London offices in Holborn. The role focusses on HR support and is an exciting and varied role, supporting an inspirational leader and working closely with all of our people here at SHM.
The tasks fall under the following categories:
- Uploading information to relevant platforms & websites
- Creating candidate shortlists for recruitment
- Scheduling and liaising with internal and external individuals
- Drafting HR paperwork and templates
- Creating presentations
- Minute taking
- Researching & communicating updates to employment law, immigration changes etc.
- Researching and analysing training offerings
- Tracking and chasing HR processes
- Communicating HR matters to teams
- Drafting HR reports
- Managing company calendars
- Drafting contracts
- Invoice management
We are looking for a candidate who is diligent, conscientious, cares enormously about detail and quality, and is eager to help and support. The successful candidate will combine HR expertise with support and coordination.
Overview of Role
Job Title: HR Administrator/ Coordinator
Contract Detail: Part time, 3-days/week. Fixed Term 12-months
Line Manager: Reporting into Head of HR
Location: Office based, Holborn
Salary: FTE £30,000-£35,000 dependent on experience
Core Responsibilities
Recruitment
- Advertising
- Shortlisting
- Scheduling interviews and candidate liaison
- Interview briefing
- Drafting offer letter, referencing, right‑to‑work checks
Onboarding
- Drafting onboarding presentation
- Creating onboarding schedule
Probation management
- Drafting probation criteria
- Scheduling probation touchpoints
- Drafting probation notes and minutes
- Drafting probation letters
Training
- Researching and sourcing training courses
- Trial training platform
- Draft training reviews
- Schedule training
- Communicate updates to training modules
- Track and chase training progress
Annual review
- Schedule touchpoints
- Draft templates
- Draft annual review paperwork
People Lead check‑in
- Scheduling and liaising with teams
Disciplinaries & grievances
- Drafting letters and paperwork
Offboarding
- Drafting resignation acceptance letter
Holiday & sickness management
- Holiday reporting
- Company holiday calendar management
- Sickness reporting
HR audit
- Audit all personnel files
Policy
- Research updates to employment law relevant to SHM policy
- Draft HR policies
- Communicate changes to policies to team
- Format policies
- Upload policies to platform
- Track policy engagement
Salary & remuneration
- Remuneration‑change paperwork
Benefits
- Drafting communication of changes to benefits
Intern management
- Drafting intern contract
- Liaising with outside institutions (e.g., schools)
- Drafting intern schedule
- Scheduling intern onboarding
Employee contracting
- Researching and communicating changes to contract law
Freelance management
- Drafting quarterly contracts
- Invoice management
- Gathering project team requirements
Visa sponsorship & management
- Review immigration changes and updates
Additional Activities (as needed)
- Undertake ad-hoc duties to enable Head of HR to focus on key responsibilities.
- Proactively suggest and implement solutions.
Direct Reports: N/A
Relevant Skills
The successful candidate will be:
Quality-driven
You will need to:
- Have an impeccable attention to detail, working with diligence and accuracy while observing strict confidentiality
- Have excellent organisational skills, with the ability to perform and juggle multiple tasks seamlessly
- Strive for continuous improvement and be open to constructive criticism
An excellent written and verbal communicator
You will need to:
- Bring a high degree of professionalism and accuracy to all written and verbal communications, both internally and externally
- Have exceptionally strong inter-personal skills and the ability to build positive professional relationships with internal and external stakeholders
Positive and flexible
You will need to:
- Approach tasks with a proactive, can-do manner, bringing a natural desire to problem-solve
- Respond positively to the fast-paced, ever-changing requirements of client delivery
- Be proactive and flexible, willing to work outside of office hours where necessary
A team player
You will need to:
- Have the ability to work collaboratively in a team and with people at all levels in an organisation
- Work with professionalism and commit to delivering high quality work, always striving to deliver the best for our clients
- Be a highly resourceful team player who can also operate effectively independently
Proficient in basic tools
You will need to:
- Be competent in the Microsoft Office suite, including Microsoft PowerPoint and Excel in particular
- Strong calendar management and familiarity with Microsoft Outlook
- Be comfortable with or willing to learn how to use various HR platforms
Qualifications & Experience
- Bachelor’s degree with an excellent academic record; proven administrative experience; fluency in English.
- Some recent experience in working directly within HR
- CIPD or equivalent
- At least 3 years recent experience in a similar role or field.
Job Types: Part-time, Fixed term contract
Contract length: 12 months
Pay: £30,000.00-£35,000.00 per year
Expected hours: 24.0 per week
Benefits:
- Company events
- Free flu jabs
- Health & wellbeing programme
- Private medical insurance
- Sick pay
Education:
Experience:
- Human resources or similar: 3 years (preferred)
Licence/Certification:
- CIPD or equivalent (preferred)
Work Location: In person
