Health safety assistant Work, Jobs in London (with Salaries)

Health & Safety and Office Administrator
Exa —London
- £37,260 - £41,400 a year
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
11d
Administrative Assistant (Fire Safety Regulation)
London Fire Brigade —London
- £31,132 - £36,723 a year
- Hybrid work
- IT
- Communication skills
- Employee discount
5d
Safety, Health, Environment & Quality Assistant
GreenZone Cleaning & Support Services —London
- £30,000 - £33,000 a year
- Full-time
- Spanish
- Travel
- In-person
- Life insurance
Quick apply
Safety Systems Administrative Assistant
First Bus —London
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Microsoft Office
4d
Departmental Facilities Assistant
Imperial College London —South Kensington
- £37,108 - £40,166 a year
- Part-time
- Maintenance
- University
- Annual leave
Community Safety Assistant
Abri —Kensington
- £26,775 - £29,750 a year
- Full-time
6d
School Facilities Assistant
The Urswick School —Hackney
- £16,670 - £16,902 a year
- Part-time
- Maintenance
- Electrical experience
- Organisational skills
- Free parking
Quick apply
2h
Facilities Assistant
Wiley —London
- £27,898 - £34,499 a year
- Part-time
- Microsoft Office
- Administrative experience
- Organisational skills
21h
Facilities Assistant- Client Support Team
Convene Hospitality Group —London
- Weekend availability
- Hospitality
- Annual leave
- Flexible schedule
Quick apply
17h
Facilities Assistant (50051386)
University of Westminster —London
- £29,693 - £31,571 a year
- Overtime
- Computer literacy
- University
- Communication skills
14d
Night Resident Services Assistant - York Hse, Wembley
Savills Management Resources —Wembley
- Up to £30,189 a year
- 12 hour shift
- Microsoft Outlook
- Communication skills
Studio Facilities Assistant
Troubadour Theatres Limited —London
- £15.18 an hour
- Weekend availability
- Programmable logic controllers
- First Aid Certification
- Travel
Quick apply
Assistant Technician - Media Preparation Facility
University College London —London
- £31,904 - £35,575 a year
- Full-time
- Laboratory experience
- Organisational skills
- Communication skills
- Annual leave
- Employee assistance programme
14d
Facilities Assistant - 1 Year FTC
CBRE —London
- Full-time
- Hospitality
- Customer service
- English
Structural Safety Technical Research Assistant
Frankham —London
- Full-time
- Hybrid work
- Annual leave
1d
Facilities Assistant- 6 Month FTC
CBRE —London
- Full-time
- Hospitality
- Customer service
- English
7d
Personal Assistant to Director of Safety & Director of Quality
Surrey and Borders Partnership NHS Foundation Trust —Leatherhead
- £33,677 - £40,996 a year
- Full-time
- Free parking
5d
OFFICE - Facilities and Maintenance Coordinator
Office Shoes —London
- Microsoft Excel
- Oracle
- Administrative experience
Quick apply
6d
Facilities Assistant - Apprentice
Goodwin Procter LLP —London
- Full-time
- English
- Organisational skills
- Communication skills
7d
Environmental Services Assistant 40hrs - The Chimes, Uxbridge
Savills Management Resources —Uxbridge
- £12.71 an hour
- Full-time
- Customer service
- Communication skills

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health safety assistant jobs near london

Health & Safety and Office Administrator

Exa -
London

Quick apply

Job details

£37,260 - £41,400 a year
11 days ago

Qualifications

Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft Office
Administrative experience
Organisational skills
Communication skills
Time management

Full job description

Job Overview

The Health & Safety and Office Administrator is responsible for the coordination and administration of health and safety activities across all EXA locations, alongside providing office administration support for the London headquarters.

The role ensures that health and safety documentation, records, and compliance activities are maintained in line with company policies and applicable regulatory requirements. It supports the delivery of EXA’s Health & Safety framework and does not hold formal responsibility for statutory H&S sign-off or technical certification.

In addition, the role supports the efficient day-to-day operation of the London office through the provision of consistent and effective administrative services.

Key Responsibilities

Health & Safety

Health & Safety (All EXA Locations)

Maintain and support the effective operation of health and safety processes, including the management of records, documentation, and policies
Liaise with local office representatives to ensure consistent health and safety standards are implemented across all locations
Ensure emergency procedures, fire safety measures, and first aid provisions are in place and regularly reviewed
Support the completion and regular review of risk assessments, ensuring they remain current and compliant
Record and monitor incidents, accidents, and near misses, ensuring appropriate logging, follow-up, and support for investigations where required
Assist with internal audits and compliance reviews
Coordinate health and safety training and maintain accurate training records
Monitor adherence to company health and safety policies and procedures
Act as a point of contact for health and safety matters, providing guidance and escalating issues where appropriate.

Office Administration (London HQ)

Provide administrative support to designated members of the Executive Team, including diary management, travel coordination, and expense processing
Manage incoming calls to the main company line, ensuring calls are directed appropriately and messages are recorded
Administer the EXA signature inbox, ensuring documentation is processed, signed, and distributed in a timely manner
Manage front-of-house responsibilities, acting as the first point of contact for visitors and ensuring a professional office environment
Coordinate meeting rooms, including scheduling, setup, refreshments, and post-meeting clearance
Manage incoming and outgoing post, including arranging courier services
Order and maintain office supplies, including stationery and refreshments
Provide general administrative support, including raising purchase orders and resolving invoice queries
Develop and maintain structured documentation and filing systems
Maintain and regularly update the London HQ Office Management Guide

Key Skills & Experience

Previous experience in an administrative or office support role
Strong organisational and time management skills
Experience or confidence managing health & safety processes
Comfortable managing shared inboxes and coordinating actions
Strong communication skills with the ability to interact professionally with visitors and stakeholders
Proficiency in Microsoft Office (Outlook, Word, Excel, Teams)

Personal Attributes

Proactive with a strong sense of ownership
Detail-oriented and highly organised
Professional and approachable
Confident communicator
Adaptable in a fast-paced, multi-site environment

Our working environment

We are committed to working in the location where we do our best work. As a small and growing company with great offices in great locations, most employees will aim to be in the office 3 days a week and 2 days working from home/ other locations.

Here at EXA, we believe the future includes everyone, we are open to all applications to create an environment and culture that includes one and all. We are a proud global community, that wants to drive diversity of thought though our employees and culture. We want you to come as you and make yourself and EXA successful.

Due to the amount of applications, we may not be able to respond to all applicants. If you do not hear from EXA in 3 weeks after applications, you have been unsuccessful.

All successful applicants will go through background screening.

Quick apply

Refine Your Search

health safety assistant jobs in london

Health & Safety and Office Administrator

Administrative Assistant (Fire Safety Regulation)

Safety, Health, Environment & Quality Assistant

Safety Systems Administrative Assistant

Departmental Facilities Assistant

Community Safety Assistant

School Facilities Assistant

Facilities Assistant

Facilities Assistant- Client Support Team

Facilities Assistant (50051386)

Night Resident Services Assistant - York Hse, Wembley

Studio Facilities Assistant

Assistant Technician - Media Preparation Facility

Facilities Assistant - 1 Year FTC

Structural Safety Technical Research Assistant

Facilities Assistant- 6 Month FTC

Personal Assistant to Director of Safety & Director of Quality

OFFICE - Facilities and Maintenance Coordinator

Facilities Assistant - Apprentice

Environmental Services Assistant 40hrs - The Chimes, Uxbridge

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