Client services coordinator Work, Jobs in Minster Lovell, Oxf (with Salaries)

Client & Practice Coordinator
Hedges Law —Oxford
- Full-time
- Maintenance
- Microsoft Office
- Administrative experience
- Employee discount
- Life insurance
Quick apply
9d
Event Coordinator
Hyde House Hotel —Cheltenham
- £17 - £20 an hour
- Remote
- Bachelor's degree
- Organisational skills
- Time management
- Free parking
Quick apply
8d
Care Coordinator
Homeease Care Solutions Limited —Kidlington
- £26,000 - £32,000 a year
- Part-time
- Customer service
- Microsoft Office
- Supervising experience
- Free parking
- Sick pay
Quick apply
Studio Coordinator
Jobs In. Fitness —Oxford
- £27,000 a year
- Weekend availability
- Hospitality
- Sales
- Customer service
Quick apply
Executive MBA Programme Manager
University of Oxford —Oxford
- £35,681 - £41,636 a year
- Full-time
- Hybrid work
- Customer service
- University
- Business
Programme Manager
Saïd Business School —Oxford
- £35,681 - £41,636 a year
- Hybrid work
- Project management
- University
- Travel
Facilities Management Coordinator
Mitie —Didcot
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Appointment Coordinator
Venture Franchise Services —Cheltenham
- £8.60 - £12.50 an hour
- 8 hour shift
- Front desk
- Store discount
- Profit sharing
Grants Expense Coordinator
PSI CRO —Oxford
- Full-time
- Remote
- Microsoft Powerpoint
- Microsoft Word
- Customer service
Quick apply
Parts Coordinator
Gravity Media —Chalgrove
- £30,000 - £40,000 a year
- Full-time
- Customer service
- Forklift
- Organisational skills
Quick apply
7d
Project Delivery Coordinator (UK) - Dionach by Nomios
Nomios —Oxford
- £28,000 - £30,000 a year
- Full-time
- Hybrid work
- Customer service
- Organisational skills
- IT
- Employee assistance programme
Quick apply
3d
Clinic Manager
[email protected] —Grove
- £30,000 - £40,000 a year
- Bachelor's degree
- Business
- Leadership
- Employee discount
Quick apply
Weddings & Special Events Co-Ordinator
Levy —Oxford
- £14.21 an hour
- Weekend availability
- Hospitality
- Microsoft Office
- Hotel
- Store discount
- Annual leave
Site Management Associate I
PSI CRO —Oxford
- Full-time
- Hybrid work
- Customer service
- Microsoft Office
- Bachelor's degree
Quick apply
Facilities Coordinator, Milton Park, Oxford, UK
CBRE —Oxford
- Full-time
Property Inventory Clerk - Self Employed, Part Time
No Letting Go Gloucester —Cheltenham
- £400 - £1,500 a month
- Customer service
- Administrative experience
- Travel
Quick apply
Construction Project Manager
TMAZZ Limited —Oxford
- £42,000 - £55,200 a year
- Full-time
- Civil engineering
- Engineering
- Project management
- Sick pay
Quick apply
Engineering Manager
United Infrastructure —Wormington
- Full-time
- Computer literacy
- Engineering
- English
Quick apply

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client services coordinator jobs near minster lovell, oxf

Client & Practice Coordinator

Hedges Law -
Oxford

Quick apply

Job details

Permanent | Full-time
9 days ago

Benefits

Company events
Employee discount
Life insurance

Qualifications

Maintenance
Microsoft Office
Administrative experience
Organisational skills
Financial services

Full job description

MAIN PURPOSE OF THE ROLE:

The role is to be the face of the company for clients and staff. You will be at the heart of the firm’s office in Summertown, welcoming clients and dealing with their initial enquiries in a friendly, professional manner, in accordance with our company’s values. You will also be assisting with the effective running of office operations and facilities as well as supporting the administration of the legal teams.

ESSENTIAL CHARACTERISTICS

Provides a friendly, welcoming, and client-focused service at all times.
Communicates clearly and professionally with clients, colleagues, and visitors.
Creates a positive first impression by maintaining high standards of professionalism and presentation that reflects the firm's values and standards.
Handles telephone and face-to-face enquiries with confidence and professionalism.
Uses IT systems and administrative tools effectively to support day-to-day operations.
Demonstrates strong organisational skills, effectively managing competing priorities while remaining reliable, punctual, and accountable.
Works collaboratively as part of a team while showing initiative and the ability to work independently.
Maintains confidentiality and handles sensitive information in line with GDPR and legal standards.

KEY TASKS

Maintain facilities, to agreed presentation and stock standards, ensuring all client-facing areas are clean, organised, and operational throughout the working day.
Ensure all meeting rooms are prepared and client-ready ahead of scheduled meetings, to support a seamless client experience.
Process incoming and outgoing post accurately and within daily service timescales, including scanning, distribution, franking, and maintaining operational franking machine balances.
Coordinate office maintenance, repairs, and improvement works, ensuring issues are identified, reported, and resolved in a timely manner with minimal disruption to business operations.
Manage stationery and office supply inventories within agreed budgets, maintaining appropriate stock levels and reducing preventable shortages.
Build effective relationships with suppliers and service providers, ensuring contracted services are delivered to the expected standard, on time, and within budget.
Coordinate facilities-related compliance activities, including fire safety, security systems, archiving, file retrieval, and confidential waste management, ensuring processes remain effective and compliant.
Work collaboratively with the Practice Director and Business Services team to support operational, facilities, IT, and administrative objectives across the firm.
Provide proactive administrative support to legal and business services teams, delivering work accurately and within agreed timescales.
Consistently demonstrate the firm's values through exceptional client care, professionalism, teamwork, and a commitment to continuous improvement.
Handle confidential and sensitive information responsibly, ensuring full compliance with GDPR, firm policies, and professional standards.
To undertake any other duties, as may be required, in relation to the general running of the office.

Essential Criteria

1. Demonstrable experience delivering a professional front-of-house or client service function, effectively managing enquiries and creating a positive client experience across multiple stakeholder groups.

2. Experience coordinating administrative and operational activities, ensuring tasks are completed accurately, within agreed timescales, and to a consistently high standard.

3. Ability to manage competing priorities, utilise Microsoft Office and business systems effectively, and handle confidential information in accordance with GDPR and organisational policies.

Desirable Criteria

1. Previous experience within a legal, professional services, financial services or other regulated environment.

2. Experience managing office facilities, supplier relationships, maintenance activities or workplace services.

3. Understanding of facilities compliance requirements, records management, health and safety responsibilities, or data protection requirements.

4. Experience providing administrative support across multiple teams and working collaboratively with both operational and professional staff.

5. Evidence of identifying and implementing improvements to administrative, client service or office management processes.

Job Types: Full-time, Permanent

Benefits:

Company events
Employee discount
Life insurance

Application question(s):

Can you reliably commute to Summertown (Oxfordshire) to fulfil this role?

Work Location: In person

Quick apply

Refine Your Search

client services coordinator jobs in minster lovell, oxf

Client & Practice Coordinator

Event Coordinator

Care Coordinator

Studio Coordinator

Executive MBA Programme Manager

Programme Manager

Facilities Management Coordinator

Appointment Coordinator

Grants Expense Coordinator

Parts Coordinator

Project Delivery Coordinator (UK) - Dionach by Nomios

Clinic Manager

Weddings & Special Events Co-Ordinator

Site Management Associate I

Facilities Coordinator, Milton Park, Oxford, UK

Property Inventory Clerk - Self Employed, Part Time

Construction Project Manager

Engineering Manager

Other jobs to consider

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