Senior document specialist Work, Jobs in Mitcham, Gtl (with Salaries)

Office Admin
Property and Building Repairs Limited —London
- £2,700 - £3,100 a month
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Annual leave
Quick apply
23h
Digital Accessibility Specialist, Senior Associate
JPMorganChase —London
- Full-time
- JavaScript
- Communication skills
- HTML
AI Agent Operations Specialist (FTE 60%)
Delfa AI —London
- APIs
- AI
Quick apply
Senior Data Protection Compliance Specialist
marshmallow —London
- Full-time
- Financial services
- AI
- Communication skills
8d
Senior Specialist, Process Excellence
Insulet Corporation —London
- Full-time
- System design
- English
- Bachelor's degree
2d
Senior Logistics & Operations Specialist
ASICS —London
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Health & wellbeing programme
Senior Workday Specialist
Kyriba —London
- £67,900 - £85,900 a year
- Full-time
- APIs
- Communication skills
- Annual leave
12d
Criminal Finance Teams - Economic and Cyber Crime OCU - Band B
Metropolitan Police —Vauxhall
- £62,310 a year
- Full-time
- Travel
- Leadership
- Communication skills
2h
Senior Compliance Specialist – Governance & Reporting
SWIFT Financial Messaging Services —London
- Full-time
- English
- Communication skills
Payroll and Pensions Manager
BROMLEY BY BOW HEALTH PARTNERSHIP —London
- £44,000 - £45,600 a year
- Overtime
- Microsoft Excel
- Management
- Microsoft Office
Quick apply
1h
Paralegal - Claimant & Union (Employment)
Penningtons Manches Cooper LLP —London
- Full-time
- Organisational skills
- Communication skills
Employee Relations Manager
Guy's and St Thomas' NHS Foundation Trust —London
- £58,133 - £65,261 a year
- Full-time
- Management
- Human resources
1d
Senior Global Mobility Specialist
AlphaSense —London
- Remote
- Organisational skills
Senior Admissions Officer
Regent College London —London
- Full-time
- Hybrid work
- CRM software
- Microsoft Office
- Continuous improvement
Quick apply
12d
Redevelopment PMO Lead, Redevelopment
Watford General Hospital —Watford
- £68,852 - £79,638 a year
- Full-time
- Master's degree
- Business development
- Presentation skills
13d
Editorial Specialist
Financial Conduct Authority —London
- £41,600 - £46,000 a year
- Full-time
- Hybrid work
- Management
- English
- Annual leave
2d
EHCP Coordinator
Cognus Limited —Wallington
- From £38,729.93 a year
- Full-time
- Hybrid work
- Bachelor's degree
- Travel
- Care plans
- Annual leave
- Employee assistance programme
Quick apply
14d
Senior Business Information Security Specialist
Just Eat Takeaway.com —London
- Full-time
Imaging R&D Specialist
Guy's and St Thomas' NHS Foundation Trust —London
- £66,582 - £77,368 a year
- Full-time
- Travel
- Data entry
- Leadership
2d
Business Operations Assistant - 0.8 FTE
Moonshot —London
- £30,784 - £33,000 a year
- Part-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Office
- Annual leave
- Employee assistance programme
Quick apply

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Office Admin

Property and Building Repairs Limited
London

Quick apply

Job details

Full-time
£2,700 - £3,100 a month
23 hours ago

Benefits

Annual leave

Qualifications

Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft Office
Communication skills

Full job description

About Us

Property and Building Repairs Limited is a specialist property maintenance and construction company working throughout London. We provide reactive repairs, planned maintenance, leak detection, roofing, drainage, paving, decorating, fire safety works, window repairs, investigations, and general building maintenance for managing agents, freeholders, commercial clients, and residential developments.

Due to continued growth, we are looking for an organised, proactive, and highly motivated Office Administrator / Construction Coordinator to join our team.

You will be working from our office in Potters Bar, EN6.

The Role

This is a fast-paced role where you will be responsible for coordinating jobs from start to finish, ensuring engineers and contractors have all necessary information, maintaining excellent communication with clients and residents, and assisting with administration and reporting.

You will be the link between our clients, residents, surveyors, and office team.

Working Hours are 08.30am to 05.00pm - Monday to Friday

28 days annual leave (8 bank holidays + 20 days of your choice)

Key Responsibilities

Job Management & Scheduling

Monitor and manage incoming work orders through Dwellant and other client portals.
Review new instructions and allocate works accordingly.
Create and maintain job files.
Schedule engineers, surveyors, and contractors.
Monitor outstanding jobs and ensure deadlines are met.
Chase updates from site teams throughout the day.
Ensure emergency works are prioritised and attended promptly.

Resident Liaison

Contact leaseholders, tenants, and residents to arrange access appointments.
Coordinate access for surveys, investigations, repairs, and inspections.
Issue appointment confirmations and reminders.
Handle resident enquiries professionally and efficiently.
Maintain records of all communications.

Site Team Coordination

Issue work instructions to engineers and site operatives.
Send photographs, reports, specifications, and client instructions to site staff.
Ensure operatives have all required information before attending site.
Monitor progress of works throughout the day.
Escalate issues to management where necessary.

Email & Client Management

Manage multiple company email inboxes.
Respond to client enquiries.
Liaise with managing agents, surveyors, residents, suppliers, and contractors.
Follow up on outstanding information and approvals.
Maintain professional communication at all times.

Reports, Quotations & Invoicing

Prepare job reports using photographs and site information provided by engineers.
Compile quotations for construction and maintenance works.
Raise invoices accurately and promptly.
Upload reports and quotations to client portals.
Maintain records of completed works.
Assist with tender submissions and project documentation.

Administration Duties

Maintain company databases and records.
Update spreadsheets and job tracking systems.
Organise photographs, reports, certificates, and completion documents.
Assist with document preparation including RAMS, permits, notices, and compliance paperwork.
Ensure all files are stored correctly and can be retrieved easily.

Preferred Experience

The ideal candidate will have experience in one or more of the following:

Property Management
Construction Administration
Building Maintenance
Facilities Management
Repairs & Maintenance Coordination
Dwellant Portal
Microsoft Office (Word, Excel, Outlook)
Preparing quotations and invoices
Customer service and resident liaison

Personal Qualities

Highly organised
Excellent telephone manner
Strong written and verbal communication skills
Able to work under pressure
Excellent attention to detail
Able to prioritise workload effectively
Self-motivated and proactive
Professional and confident when dealing with clients and residents

What You'll Be Dealing With

You will regularly coordinate works including:

Leak detection investigations
Roofing repairs
Drainage works
Window repairs and replacements
Fire safety works
Decorating and making-good works
External paving and hard landscaping repairs
Emergency call-outs
Block management maintenance works
Building inspections and surveys

Career Progression

This role offers excellent progression opportunities into:

Senior Construction Coordinator
Office Manager
Contracts Administrator
Project Coordinator
Operations Manager

The successful candidate will become a key part of the business and play a major role in the day-to-day running and growth of the company.

Applications Close on 26th of June 2026

Pay: £2,700.00-£3,100.00 per month

Work Location: In person

Quick apply

Refine Your Search

senior document specialist jobs in mitcham, gtl

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Senior Compliance Specialist – Governance & Reporting

Payroll and Pensions Manager

Paralegal - Claimant & Union (Employment)

Employee Relations Manager

Senior Global Mobility Specialist

Senior Admissions Officer

Redevelopment PMO Lead, Redevelopment

Editorial Specialist

EHCP Coordinator

Senior Business Information Security Specialist

Imaging R&D Specialist

Business Operations Assistant - 0.8 FTE

I want to receive the latest job alerts for senior document specialist in mitcham, gtl

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