Accounts and office administrator Work, Jobs in Newcastle, Dow (with Salaries)

Accounts and Office Administrator
Dumfries Freight Limited —Newry
- £24,420.00 - £38,001.97 a year
- Full-time
- Accounting
- In-person
- Free parking
Quick apply
3d
Administrative Assistant | 24 Hours | Kilmorey House, Newry
Praxis Care —Newry
- £25,978.68 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Office
- Annual leave
- Employee discount
Quick apply
14d

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Administrative Assistant | 24 Hours | Kilmorey House, Newry
Praxis Care —Newry
Full valid driving license and access to own vehicle (If a disability precludes an individual from holding a driver’s licence, it should be stated how they can…
£25,978.68 a year
Quick apply
14d

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Accounts and Office Administrator

Dumfries Freight Limited
Newry

Quick apply

Job details

Full-time
£24,420.00 - £38,001.97 a year
3 days ago

Benefits

Free parking

Qualifications

Sage
Accounts payable
Accounting software
Attention to detail
Accounting

Full job description

Job Overview
A key support role within a busy haulage office, responsible for invoicing, accounts administration, and general operational support. This role ensures accurate billing, smooth office operations, and effective communication with drivers, customers, and suppliers.

Responsibilities

Invoicing & Accounts

Prepare and issue customer invoices accurately and on time.
Reconcile PODs, weighbridge tickets, job sheets, and transport notes before invoicing.
Chase missing PODs from drivers and customers.
Process supplier invoices and match them to purchase orders or job records.
Maintain accurate records for fuel, tolls, ferries, and subcontractor costs.
Assist with credit control, including monitoring overdue accounts and sending reminders.
Support month‑end processes such as revenue reports and cost summaries.

Transport Office Administration

Support daily operations by preparing job files, load sheets, and driver paperwork.
Update transport management systems with job details, status updates, and delivery information.
Communicate with drivers regarding collections, deliveries, POD returns, and paperwork queries.
Liaise with customers to confirm bookings, provide updates, and resolve queries.
Maintain accurate records for vehicle files, MOTs, services, and compliance documents.
Assist with booking ferries, trailers, and subcontractors when required.
Assist with Customs Declarations when required (full training provided)

Compliance & Record Keeping

Ensure all transport paperwork is filed, scanned, and stored correctly for audit purposes.
Support compliance tasks such as driver hours checks, defect reporting, and maintenance logs.
Maintain insurance, training, and certification records for vehicles and staff.

General Office Duties

Answer phones, handle email enquiries, and provide professional customer service.
Manage office supplies, stationery, and basic office housekeeping.
Support management with reports, spreadsheets, and administrative tasks.
Assist with any other duties required to support the smooth running of the transport office.

This position offers an opportunity to utilise your accounting expertise within a supportive environment that values organisation and efficiency. The successful candidate will play a vital role in maintaining accurate financial records while supporting overall office operations.

Salary negotiable for the right candidate

Join us and become the steady hand that keeps the wheels turning — both on the road and in the office. Be a valued member of our team where your work truly makes a difference.

Pay: £24,420.00-£38,001.97 per year

Benefits:

Free parking

Work Location: In person

Quick apply

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accounts and office administrator jobs in newcastle, dow

Accounts and Office Administrator

Administrative Assistant | 24 Hours | Kilmorey House, Newry

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