Admin coordinator Work, Jobs in Newcastle Upon Tyne, Twr (with Salaries)

Administration Coordinator
Clive Owen Llp —Newcastle upon Tyne
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Employee discount
- Referral programme
Quick apply
8h
Office Coordinator
ASM LTD —Hebburn
- £25,000 - £26,500 a year
- Full-time
- Administrative experience
- Organisational skills
- In-person
- Free parking
Quick apply
5d
Admin Coordinator
Curaleaf International —Sunderland
- Full-time
- CRM software
- Microsoft Excel
- Sales
- Life insurance
Quick apply
After Sales Admin Co-ordinator
Nirvana Europe Ltd —Wallsend
- From £23,958 a year
- Full-time
- CRM software
- Microsoft Excel
- Salesforce
- Free parking
Quick apply
12d

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Administration Coordinator
Clive Owen Llp —Newcastle upon Tyne
Answer incoming calls, directing the calls as appropriate and taking and passing on messages to the relevant person if the call cannot be answered.
Quick apply
8h
Operations Coordinator
EnviroRod Limited —Newcastle upon Tyne
\* Liaising with engineers, customers and suppliers by telephone and email. \* Participating in a shared out-of-hours on-call rota, answering incoming calls and…
£15.00 - £17.50 an hour
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admin coordinator jobs near newcastle upon tyne, twr

Administration Coordinator

Clive Owen Llp -
Newcastle upon Tyne

Quick apply

Job details

Permanent | Full-time
8 hours ago

Benefits

Company pension
Employee discount
Referral programme
Sick pay

Qualifications

Microsoft Word
Microsoft Excel
Microsoft Outlook
Filing
Microsoft Office
Administrative experience
Data entry
Organisational skills
NVQ
Communication skills
Office experience

Full job description

Role Summary

Reporting to the Administration Manager, the role involves providing administrative support to clients and departments to ensure a professional, consistent, and excellent administration service is provided to all stakeholders.

Main Tasks and Responsibilities

· Answer incoming calls, directing the calls as appropriate and taking and passing on messages to the relevant person if the call cannot be answered

· Meet and greet clients/visitors on arrival and deal with any queries, make refreshments for visitors, clear crockery from meeting rooms after use and wipe the tables down, take deliveries

· Provide administration support to all departments including producing letters, formatting Word documents, scanning correspondence into VC, binding documents, emailing clients, printing/posting letters to clients and portal publishing including assisting clients with portal queries

· Assist with the preparation and sending of engagement letters, chasing outstanding engagement letters, and updating the CODB

· Open, prepare, scan the incoming/outgoing post, distribute incoming post and frank outgoing post

· Assist with ordering stationery and office supplies as and when required and keeping the Finance department aware of costs

· Accept deliveries, put stock away and liaise with the relevant department as required

· Assist with the disengagement process including sending professional clearance and updating the CODB

· Arrange meetings for clients, partners and colleagues including draft accounts meetings, pre-year end meetings, book meeting rooms and order lunches where required

· Prepare and send out Year End Board minutes

· Assist with potential new clients, requesting/chasing ID, professional clearance, completing smart searches and updating the CODB

· Set up new clients on the systems, issue and chase documentation and update the CODB

· Maintain client records

· Prepare, send out and chase CS01 checklists, file no change CS01's and raise/issue CS01 invoices

· Send out draft and final accounts as required

· Submit accounts to Companies House, processing of signed accounts and uploading documents into MyWorkPapers

· Support the manager/assistant manager with contacting contractors to undertake maintenance/repairs as required

· The above list of duties is not exhaustive, and the post holder will be required to undertake such tasks as may reasonably be expected within the scope and grading of the role

Person Specification

Essential

· Prior experience in a busy office environment or customer-facing role.

· Proven experience in general administration, data entry, and record-keeping.

· Proficiency in Microsoft Office (Word, Excel, Outlook).

· Excellent verbal and written communication skills, with a professional telephone manner.

· Strong organisational and multitasking skills with the ability to prioritise workloads.

· High attention to detail.

· Sound understanding of GDPR or data security

Desirable

· Have a Business Administration NVQ L3 or have undertaken a business administration apprenticeship or equivalent

· Experience of working in an accountancy practice in an administrative role

· Experience of using electronic filing systems

Benefits:

Company pension
Employee discount
Referral programme
Sick pay

Work Location: In person

Quick apply

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