HR Administration Officer
Job Title: HR Administration Officer
Salary: Band 2a – £26,095 rising to £27,897 after successful probation
Hours: 37 hours per week
Base: Head Office, Nottingham (NG5 Reference: CCS/HQ/HAO
Reports to: Central Support Services Officer / Carers Lead
Role Overview
We are seeking a highly organised and proactive HR Administration Officer to join our Central Support Services team at Carers Federation in Nottingham. This varied role provides support across HR, recruitment, Health & Safety, compliance, and office administration functions, contributing to the smooth day-to-day running of the organisation.
The successful candidate will support the employee lifecycle, maintain accurate HR records, and coordinate recruitment activities across the organisation. The role also provides administrative support for Health & Safety processes and compliance activities, including maintaining records, coordinating routine safety checks, organising fire drills, and supporting organisational requirements. The postholder will support the organisation's CHAS accreditation and renewal processes by maintaining documentation, gathering evidence, monitoring requirements, and assisting with compliance activities. In addition, the role includes office and facilities support responsibilities, including managing shared inboxes and telephone enquiries, supporting maintenance requests, liaising with tenants, contractors and suppliers, processing orders and deliveries, and helping to maintain an organised and efficient working environment.
This role would suit someone who enjoys working across multiple functions, has excellent organisational skills, and is comfortable balancing HR responsibilities with wider operational and administrative support duties. We are looking for an individual who is keen to develop their skills and knowledge, contribute to the ongoing development of the role, and support continuous improvement across our services and ways of working.
Key Responsibilities
- Provide day-to-day HR and recruitment support to managers and staff.
- Manage shared organisational inboxes, including HR and recruitment enquiries, ensuring prompt and professional responses.
- Maintain accurate and compliant employee records across HR systems.
- Prepare HR documentation, including offer letters, employment contracts, and change forms.
- Coordinate recruitment activities, including advertising, interview scheduling, onboarding, DBS checks, and right to work verification.
- Support payroll administration, absence monitoring, and HR reporting.
- Respond to HR queries professionally and confidentially and ensure compliance with organisational policies and employment legislation.
- Support Health & Safety processes, including maintaining records, coordinating routine fire alarm testing, organising fire drills, and liaising with contractors and service providers.
- Support the organisation's CHAS accreditation and renewal processes, including maintaining documentation, gathering evidence, monitoring requirements, and assisting with compliance activities to support the organisations CHAS lead.
- Manage telephone enquiries and provide general administrative support.
- Support office orders, coordinate deliveries, and maintain office supplies and consumables.
- Support facilities management activities, acting as a point of contact for building users and tenants, coordinating maintenance requests, and liaising with contractors and suppliers to resolve building-related issues.
- Contribute to the smooth day-to-day running of the office and Central Support Services function.
Key Skills and Experience
Essential
- Previous experience in an HR administrative role, including supporting recruitment and onboarding processes.
- Strong organisational skills with the ability to manage a varied workload, prioritise competing demands, and work independently using initiative.
- Excellent attention to detail and experience maintaining accurate records, documentation, and HR systems.
- Experience undertaking recruitment compliance activities, including DBS and Right to Work checks.
- Good understanding of confidentiality, GDPR and the handling of sensitive information.
- Strong communication and interpersonal skills, with the ability to build effective working relationships and respond professionally to enquiries.
- Proficient in Microsoft Office applications, including Word, Excel, Outlook, and Teams.
- Experience managing shared inboxes and providing high-quality administrative support across multiple functions.
Desirable
- Experience supporting Health & Safety activities and compliance requirements.
- Experience supporting accreditation processes, such as CHAS.
- Qualification in CIPD (Chartered Institute of Personnel and Development)
- Experience providing office or facilities support and working collaboratively with a range of internal and external stakeholders.
Benefits
- Auto enrolment pension scheme
- Private and confidential EAP programme
- Subsidised Eye Tests
- Subsidised Seasonal Flu Vaccinations
- Opportunity to progress within the role and access various training to support further development.
Application and Checks
Closing Date: 10th July 2026
This post is subject to an enhanced DBS check (paid by us), satisfactory medical and 2 references.
Applications are reviewed and shortlisted on a rolling basis, and we reserve the right to
interview, appoint and close adverts early due to the volume of applications we receive.
We therefore encourage you to apply at the earliest opportunity to avoid disappointment
as once we have closed a vacancy you will be unable to submit your application form.
To apply, please complete the application form on our website: www.carersfederation.co.uk. If you require any assistance, please e-mail [email protected]
We welcome diversity and encourage applicants from all backgrounds to apply.
We also welcome an informal discussion about the roles – please contact Roz Lynch, Carers Lead: [email protected]
Job Types: Full-time, Permanent
Pay: From £26,095.00 per year
Benefits:
Work Location: In person
