Clinic administrator Work, Jobs in Ockham, Sry (with Salaries)

Clinic and Funding Administrator
Sensory Smart Child Therapies —Walton-on-Thames
- £23,000 - £27,000 a year
- Full-time
- Microsoft Outlook
- Computer literacy
- English
- Health & wellbeing programme
Quick apply
11h
General Administrator (Training Clinic Coordinator)
Institute for Optimum Nutrition —London
- £28,860 a year
- Weekend availability
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Health & wellbeing programme
- Work from home
Quick apply
1d
Receptionist/Administrator (Part-time)
Private GP Clinic —Reigate
- £13.40 an hour
- Part-time
- Microsoft Word
- English
- Accounting
Quick apply
Occupational Health Administrator
Keltbray Group —Esher
- From £28,000 a year
- Full-time
- Microsoft Excel
- Microsoft Office
- Administrative experience
- Free parking
- Work from home
Quick apply
8d
PRIVATE GP PERSONAL ASSISTANT AND PATIENT CARE COORDINATOR
The Staight Practice —London
- £24,420.00 - £37,871.41 a year
- Part-time
- Microsoft Office
- Administrative experience
- QuickBooks
Quick apply
5d
Physio Administrator
Spire Healthcare —Gatwick Airport
- Part-time
- Phone etiquette
- Free parking
- Annual leave
2d
Patient Administrator (Bank)
Circle Health Group —Chertsey
- Up to £12.79 an hour
- Part-time
- Hospital
- Annual leave
Team Administrator
West London NHS Trust —London
- £33,262 - £36,027 a year
- Full-time
- Microsoft Office
- Administrative experience
- IT
3h
Bookings Administrator
Nuffield Health —Guildford
- Up to £25,545 a year
- Full-time
- Employee discount
- Gym membership
2d
Clinic & Funding Administrator
The Sensory Smart Child Ltd —Walton-on-Thames
- £24,000 - £27,000 a year
- Full-time
- Microsoft Office
- Organisational skills
- IT
Quick apply
Band 3 - Patient Pathway Admin, Oral, Maxillofacial & Orthodontics
West Hertfordshire Teaching Hospitals NHS Trust —Watford
- £27,106 - £28,850 a year
- Full-time
- Administrative experience
- Patient care
- Organisational skills
5d
Imaging Administrator
Spire Healthcare —Reading
- Part-time
- Customer service
- Annual leave
- Employee assistance programme
9d
Front of House Administrator (Zero Hours Contract)
London Gynaecology —London
- £16 an hour
- Customer service
- Microsoft Office
- Administrative experience
Quick apply
8d
Clinic Coordinator / Lead Administrator
The Iron Clinic —Rickmansworth
- £30,000 a year
- Customer service
- Microsoft Office
- Administrative experience
- Work from home
Quick apply
9d
Receptionist/Administrator
The Surrey Cardiovascular Clinic —Guildford
- £13.33 an hour
- Full-time
- Accounting
- Patient care
- In-person
- Sick pay
Quick apply
13d
Occupational Health Administrator TOOTING
OHWorks Limited —London
- £26,000 a year
- Full-time
- Hybrid work
- Up to 50% travel
- English
- Microsoft Office
- Health & wellbeing programme
- Work from home
Quick apply
6d
Clinic Receptionist/Administrator
Amazin U Clinic —London
- Up to £28,000 a year
- Weekend availability
- Sales
- Customer service
- English
- Employee discount
Quick apply
9d
Urgent Treatment Centre Receptionist
Sussex Community NHS Foundation Trust —Crawley
- £25,272 a year
- Full-time
- Communication skills
2d
Therapies Department Administrator and Appointments Coordinator
Queen Victoria Hospital NHS Foundation Trust —East Grinstead
- £25,760 - £27,476 a year
- Full-time
2d
Bank Theatre Administrator
Spire Healthcare —Sutton
- Phone etiquette
- Free parking
- Annual leave
7d

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Clinic and Funding Administrator

Sensory Smart Child Therapies -
Walton-on-Thames

Quick apply

Job details

Permanent | Full-time
£23,000 - £27,000 a year
11 hours ago

Benefits

Health & wellbeing programme
Company pension
On-site parking

Qualifications

Microsoft Outlook
Computer literacy
First aid
English
Administrative experience
Human resources
Organisational skills
Communication skills
Account reconciliation

Full job description

We are looking for a clinic and funding administrator to join our team at Sensory Smart Child Therapies. We are an established children’s therapy practice providing comprehensive assessment and treatment services to children 0-18 years old.

You will be responsible for ensuring the smooth running of clinic operations while managing any funding-related processes. This dual-role combines client-facing reception/administration with financial and funding coordination. Acting as the first point of contact for clients, this role combines reception duties with scheduling, data management, and financial administration. You will ensure a high-quality client experience and accurate, timely support for therapists and the wider practice team.

We are looking for someone with:

Prior experience and a strong background in clinical/administration.
Excellent organisational and communication skills.
Ability to work collaboratively and problem-solve under pressure.
Commitment to safeguarding, equality, and neurodiverse-affirming practice.

You will work closely with our Clinical Director, Practice Manager and Finance Manager.

KEY RESPONSIBILITIES

Front Desk & Client Communication

Provide reception cover: greet clients, answer phone calls, manage enquiries, respond to emails and oversee the front desk.
Adopt a personal service approach by calling clients directly to resolve queries before following up via email.
Handle incoming and outgoing post and deliveries.
Maintain a tidy, professional, and welcoming reception and clinic environment.

Scheduling & Client Management

Schedule and reschedule client appointments (face-to-face, phone, email).
Work with therapists to book appointments for clinical and non-clinical provision.
Convert new enquiries into booked assessments, following up proactively.
Send assessment information, paperwork, terms and conditions to new clients.
Create and maintain client files, ensuring intake and consent forms are completed and uploaded to TM3.

Funding Coordination & Financial Tracking

Generate funding quotes.
Submit funding applications and secure authorisations.
Track spending and maintain accurate funding records.

Administrative & Data Management

Process and monitor therapists’ timesheets, tracking hours worked and highlighting anomalies to the Office Manager.
Ensure accurate and timely data entry across CRM/TM3 (our online schedule and record keeping platform).
Support the Practice Manager with ad hoc administrative tasks.
Keep accurate records of funded service provision, ensuring billing and end-date management are timely and complete.

Financial Administration

Take payments for assessments, deposits and sessions.
Process and receipt payments accurately.

Resource Management

Assist with room preparation and ensure therapy spaces are organised.
Maintain the therapy resources inventory (assessments, equipment, therapy materials, first aid kits).

Skills & Attributes

Excellent interpersonal skills – including observation, listening and empathy skills e.g., dealing with difficult or uncomfortable situations, dealing with difficult clients.
Well-developed concentration skills and ability to multi-task, and work with frequent interruptions of complex nature, phone calls, booking appointments, generating invoices, reconciling accounts.
Professional communication skills both verbal (telephone/face to face) and written (email).
Demonstrates high level of computer literacy to enable effective data collection, report and document writing, creation of spreadsheets and accurately logging information.
Excellent organisational and prioritisation skills.
Demonstrates ability to be a good team member but able to work autonomously.
Ability to work with the diverse needs of clients with complex communication difficulties.
Highly developed negotiation, conflict management and problem-solving skills in complex situations.

Desirable Experience

Previous experience in healthcare or clinic administration.
Knowledge of client intake, funding arrangements and healthcare documentation.
Experience with safeguarding procedures and confidentiality standards.

OTHER REQUIREMENTS

References will be required.
DBS certificate is required.

Job Types: Full-time, Permanent

Pay: £23,000.00-£27,000.00 per year

Benefits:

Company pension
Health & wellbeing programme
On-site parking

Application question(s):

Have you had any previous experience working in a clinic or medical practice?

Language:

English (required)

Work authorisation:

United Kingdom (required)

Work Location: In person

Quick apply

Refine Your Search

clinic administrator jobs in ockham, sry

Clinic and Funding Administrator

General Administrator (Training Clinic Coordinator)

Receptionist/Administrator (Part-time)

Occupational Health Administrator

PRIVATE GP PERSONAL ASSISTANT AND PATIENT CARE COORDINATOR

Physio Administrator

Patient Administrator (Bank)

Team Administrator

Bookings Administrator

Clinic & Funding Administrator

Band 3 - Patient Pathway Admin, Oral, Maxillofacial & Orthodontics

Imaging Administrator

Front of House Administrator (Zero Hours Contract)

Clinic Coordinator / Lead Administrator

Receptionist/Administrator

Occupational Health Administrator TOOTING

Clinic Receptionist/Administrator

Urgent Treatment Centre Receptionist

Therapies Department Administrator and Appointments Coordinator

Bank Theatre Administrator

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