Oxford college maintenance Work, Jobs in Oxford (with Salaries)

Deputy Fellows' Administrator
Magdalen College —Oxford
- £30,378 - £38,784 a year
- Part-time
- Administrative experience
- IT
Quick apply
1d
Head College Porter
St. Clare's, Oxford —Summertown
- Up to £36,000 a year
- Weekend availability
- Customer service
- Maintenance
- English
- Employee assistance programme
Quick apply
8d
Lodge Porter - Days (Receptionist)
Lady Margaret Hall —Oxford
- £28,687.51 - £28,688.00 a year
- Weekend availability
- Customer service
- Computer literacy
- First Aid Certification
- Health & wellbeing programme
- Employee assistance programme
Director of Music
Lincoln College - University of Oxford —Oxford
- £35,680 - £35,681 a year
- Part-time
- Administrative experience
- University
- No degree
Quick apply
Building Services Apprentice, Oxford
Introba —Oxford
- £24,500 a year
- Full-time
- Hybrid work
- AutoCAD
- Military
- Engineering
- Employee assistance programme
- Flexible schedule
Apprentice Opportunities
Chris Lewis Group —Oxford
- Overtime
- Communication skills
- Annual leave
- Referral programme
Senior Workshop Technician (Construction)
Abingdon and Witney College —Oxford
- £28,598 - £30,384 a year
- Full-time
- Supervising experience
- Organisational skills
- Construction experience
Food & Bar Services Supervisor
Jesus College Oxford —Oxford
- £30,507 - £32,966 a year
- Full-time
- Bar
- Customer service
- Computer literacy
- Annual leave
- Employee assistance programme
Quick apply
Buildings Project Manager - 21 hours per week
Jesus College Oxford —Oxford
- £39,424 - £47,778 a year
- Part-time
- Maintenance
- Microsoft Office
- Analysis skills
- Annual leave
- Employee assistance programme
Quick apply
3d
Construction Project Manager/ Building Surveyor
University of Oxford TSS —Oxford
- £20.77 an hour
- Temporary
- Maintenance
- Project management
- Driving
Deputy Sous Chef
Brasenose College —Oxford
- £32,278 - £39,594 a year
- Weekend availability
- Culinary experience
- Cooking
- English
- Annual leave
- Employee assistance programme

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Head College Porter
St. Clare's, Oxford —Summertown
A full UK driving licence, held for a minimum of two years, with no more than three points (for vehicle insurance reasons).
Up to £36,000 a year
Quick apply
8d
Casual Porter
University of Oxford —Oxford
The Porters’ Lodge plays a vital role within the college community and the Porters provide a professional front-of-house service whilst supporting the security,…
£14.98 an hour
7d

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Deputy Fellows' Administrator

Magdalen College -
Oxford

Quick apply

Job details

Permanent | Part-time
£30,378 - £38,784 a year
1 day ago

Benefits

Cycle to work scheme
Company pension
Enhanced maternity leave

Qualifications

Administrative experience
IT
Proofreading

Full job description

Description

We are seeking to appoint a Deputy Fellows' Administrator who will play an important role in supporting the governance, fellowship administration, and ceremonial life of Magdalen College. Working closely with the Fellows' Administrator, the post provides administrative and logistical support across a wide range of activities that are central to the College, including Fellowship recruitment and onboarding, Governing Body and committee administration, Senior Common Room affairs, major College events, and the maintenance of key institutional records.

This is a varied and highly collaborative role that requires regular contact with Fellows, senior College officers, and professional administrative colleagues. The postholder will contribute to preserving continuity in the administration of the Fellowship and College governance while helping to deliver some of the College's most significant academic, social, and ceremonial occasions. The role offers an excellent opportunity to gain a detailed understanding of the workings of one of Oxford's leading colleges and to become involved in many aspects of its academic community.

Key Responsibilities

1. Governance & Committee Support

Meeting Logistics: Assist in the preparation and digital distribution of papers for the Governing Body (College Acta) and Fellowship Committee.
Records Management: Assist with maintenance of the Fellowship database and Termly Lists.
Compliance Assistance: Support the annual "Declaration of Interests" exercise by chasing outstanding Conflict of Interest forms and filing returns for the Bursary.
Archiving: Manage the physical and digital filing system for meeting minutes and ensure the College Acta are prepared for binding every five years.

2. Event Coordination & SCR Support

Event Logistics: Execute the administrative "back-office" for major College events (e.g., Waynflete Dinner, Restoration Dinner, May Morning). This includes managing RSVP lists.
Celebrations: Draft notices and organize logistics for annual celebrations (e.g., Burns’ Night, Saint’s Days, Multi-faith events).
College Calendar: Collate dates and assist in the production of the annual College calendar of meetings and events.

3. Fellowship

Liaison: Handle routine correspondence Fellows and Members of the Room.
Onboarding: Prepare "Welcome Packs" for new Fellows, coordinate their initial dining arrangements, and assist with inductions, including cross-sharing information with other departments.
University Calendar: Draft the annual updates for the College entry in the University Calendar.
Competitions: Handle routine correspondence and data collation for recruitment competitions

4. Chattels

Provide general assistance to support the work of the Chattels' Fellow including maintenance of the database of the college’s object collections

Skills, Knowledge and Expertise

Essential Criteria

Excellent administrative experience.
Exceptional attention to detail and proofreading skills.
Ability to communicate with high-level stakeholders (President, Fellows).
Ability to manage multiple overlapping deadlines (e.g., concurrent recruitment cycles).

Desirable

Experience working within an Oxbridge collegiate system.
Proficiency with recruitment software or CMS platforms.
Experience in event or "front-of-house" coordination.
Experience handling sensitive or confidential governance data.

Hours of Work

The hours of work will be part-time (18.75 per week /0.5 fte). The working pattern is negotiable and could be spread over 3 to 5 days per week. The post is based onsite.

Salary and Holiday

The salary for the post will be on Grade 5 of the College Unified pay scale depending on skills and experience, plus an Oxford Location Allowance £1,730 per annum.

Benefits

Membership of contributory pension scheme
Free lunch may be provided when the kitchen is open depending upon working times
Car parking (subject to availability)
Use of College gym, and sports ground, and free membership of the Oxford university sports facilities at Iffley Road
Optional contributory Healthcare scheme
Bus pass purchase scheme
Cycle to work scheme
Holiday entitlement is 30 days per annum plus bank holidays.
The College provides for maternity leave on a basis that exceeds the statutory provisions. This is a day one entitlement and there is no qualifying period, women are eligible for 26 weeks’ maternity leave on full pay, followed by 13 weeks of leave on Statutory Maternity Pay (SMP) and 13 weeks of unpaid maternity leave. Arrangements for Adoption eave, Shared Parental Leave, and Paternity Leave are also in place. Magdalen College has a priority claim in the University nurseries.

Applications

To apply for this position, please click the 'Apply Now' button.

About Magdalen College

Magdalen College, founded in 1458, is one of the largest and most beautiful of the colleges of the University of Oxford, set in 100 acres of grounds which include the Deer Park and Addison’s riverside walk.

Our community includes nearly 400 undergraduates, over 280 graduate students, 75 Governing Body Fellows, and some 140 non-academic staff, as well as over 9,400 alumni from all over the world. For more than 500 years it has been the home of politicians, poets, scientists, adventurers, entrepreneurs, and 10 Nobel laureates, as well as being a choral foundation with an internationally renowned choir.

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