Finance Administrator (Part-Time)
Location: Ouseburn, Newcastle upon Tyne
Hours: 3 days per week (with opportunity to grow into a full-time position)
Salary: Competitive, dependent on experience
About Us
Deep North is an independent hospitality business based in the North East. From our artisan doughnuts and specialty coffee to exciting new hospitality concepts, we're passionate about creating exceptional products and memorable customer experiences.
We're an ambitious, growing business with exciting expansion plans over the coming years, and we're looking for an organised, proactive and detail-oriented Finance Administrator to help support the financial management of the company.
This is an excellent opportunity for someone who enjoys working within a small, collaborative team where they can genuinely make an impact. The role is initially two or three days per week (depending on successful candidate), with the potential to develop into a full-time position as the business continues to grow.
The Role
Reporting directly to the Director and working closely with the wider management team, you will take ownership of the day-to-day financial administration of the business while helping improve financial reporting, systems and processes.
You'll play a key role in ensuring accurate bookkeeping, maintaining strong financial controls, supporting cash flow management, and providing the information needed to help the business make informed commercial decisions.
This is a varied role combining hands-on finance administration with opportunities to improve systems and contribute to the continued growth of the business.
Key Responsibilities
Bookkeeping & Financial Administration
- Maintain accurate day-to-day bookkeeping using Xero.
- Process supplier invoices and ensure payments are made accurately and on time.
- Reconcile bank accounts, card payments and other financial transactions.
- Investigate and resolve reconciliation discrepancies.
- Maintain accurate purchase and sales ledgers.
- An understanding and application of VAT rules for food and beverages sales / purchases
Accounts Receivable
- Prepare and issue customer invoices.
- Monitor outstanding invoices.
- Chase overdue payments professionally and efficiently.
- Maintain accurate customer account records.
Financial Reporting & Controls
- Assist in maintaining accurate management accounts.
- Ensure income and expenditure are allocated correctly across the business.
- Develop and maintain cost centres for each individual shop, revenue stream and business area.
- Help improve financial processes, reporting systems and internal controls.
- Maintain organised financial records and documentation.
Business Support
- Work closely with the management team to provide financial and administrative support across the business.
- Support the Director with:
- Management accounts
- Cash flow forecasting
- Revenue forecasting and financial modelling
- Budget tracking
- Financial analysis where required
Accountant & Payroll Support
- Liaise with external accountants to support the preparation of monthly management accounts.
- Assist with year-end accounting processes and annual accounts preparation.
- Support payroll administration by preparing and checking payroll information prior to processing.
Continuous Improvement
- Identify opportunities to improve financial processes and efficiencies.
- Help implement scalable finance systems to support the company's future growth.
Essential Experience & Skills
We're looking for someone who is organised, methodical and enjoys working with numbers. You'll be comfortable managing your own workload while also collaborating closely with the wider management team.
Essential requirements include:
- AAT Level 3 or Level 4 qualification.
- Previous bookkeeping experience.
- Experience working within a small business.
- Strong working knowledge of Xero accounting software.
- Excellent attention to detail and high levels of accuracy.
- Strong organisational and time management skills.
- Confident using Microsoft Excel and Google Sheets.
- Ability to communicate clearly with colleagues, suppliers and customers.
- A proactive approach and willingness to improve existing processes.
- Must be willing to work predominantly from our central office in Ouseburn, Newcastle upon Tyne.
While there is flexibility around working days, start/finish times and occasional home working when appropriate, this role is primarily office-based to enable close collaboration with the management team.
Desirable Experience
It would be advantageous (but not essential) if you have experience with:
- Working within an independent hospitality business.
- Square POS.
- Workforce (HR and scheduling platform).
- Google Workspace.
- Multi-site businesses.
- Cash flow forecasting or management reporting.
What We're Looking For
The successful candidate will be:
- Highly organised and dependable.
- Positive and approachable.
- Comfortable working independently.
- Commercially aware with an interest in helping the business grow.
- Curious about improving systems and processes.
- Someone who enjoys being part of a close-knit team where everyone contributes beyond their core role.
What We Offer
- Opportunity to grow from a part-time role into a full-time position.
- Work alongside a passionate, supportive and experienced management team.
- Join one of the North East's most exciting independent hospitality businesses.
- A friendly, informal working environment where your ideas are valued.
- Genuine opportunity to influence systems, processes and the future direction of the business.
- Flexible working arrangements around days and hours where possible.
- Good coffee and good doughnuts!
- Staff discounts across the business.
- Opportunities for professional development as the company continues to grow.
Pay: £28,000.00 per year
Benefits:
- Casual dress
- Company events
- Discounted or free food
Work Location: In person
