compliance assistant Work, Jobs in purfleet, ess (with Salaries)

Office Administrator - Compliance & Vetting
Metroguard Oxford Ltd —Canary Wharf
- £12.71 - £13.50 an hour
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Administrative experience
Quick apply
6d
Facilities and Compliance Assistant Full Time
Minoa Education —London
- Full-time
- Hybrid work
- Microsoft Office
- Organisational skills
- IT
- Flexitime
- Employee discount
Quick apply
3d
Administrative & Compliance Coordinator
huddart street was and fold —London
- £12.71 - £14.80 an hour
- Full-time
- Administrative experience
- Bachelor's degree
- Organisational skills
- Free parking
Quick apply
6d
Financial Markets Compliance, Transaction Reporting - Assistant Vice President
BNP Paribas —London
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Excel
- Analysis skills
- Employee assistance programme
3d
KDN Assistant General Counsel
KPMG —London
- Full-time
- English
- Microsoft Office
- SharePoint
Legal Assistant
Mallory Pryce —Surbiton
- Microsoft Office
- Administrative experience
- Organisational skills
Quick apply
11d
Legal Accounts Assistant
Stanton & Partners —London
- £30,000 - £35,000 a year
- Full-time
- Microsoft Office
- Accounting
- QuickBooks
- Annual leave
Quick apply
Property Paralegal/Legal Assistant
Mallory Pryce —London
- Sales
- Communication skills
Quick apply
9d
Audit Cross-Function Assistant Vice President
Sumitomo Mitsui Banking Corporation —London
- Hybrid work
- Annual leave
7d
Legal Practice Assistant (1‑Year FTC)
Bates Wells —London
- Hybrid work
- Microsoft Powerpoint
- Microsoft Outlook
- Microsoft Office
Quick apply
Private Client/Legal Assistant
Mallory Pryce —Epsom
- Administrative experience
- Organisational skills
- Communication skills
Quick apply
9d
Legal Accounts Assistant
Madison Brook —London
- £30,000 - £35,000 a year
- Monday to Friday
- Microsoft Office
- Accounting
- QuickBooks
- Annual leave
Quick apply
Assistant General Counsel (Dublin / London)
KBRA —London
- Full-time
- Project management
- Contracts
- Communication skills
- Annual leave
- Referral programme
Assistant General Counsel, Personal Insurance
AIG Europe S.A. (U.K. Service Branch) & American International Group UK Ltd —London
- Contracts
- Communication skills
Quick apply
6d
Assistant Legal Counsel
Westfalia Fruit —Kings Hill
- Full-time
- Hybrid work
- English
- Administrative experience
- Organisational skills
- Free parking
- Life insurance
Quick apply
EMEA Legal Counsel - Assistant Vice President
iCapital —London
- Communication skills
- Negotiation
Legal Secretary
GT Stewart Limited —Barnet
- £27,006.50 - £27,007.50 a year
- Hybrid work
- Organisational skills
- Typing
- Communication skills
- Annual leave
Quick apply
3d
Legal secretary
Eventus Recruitment Group —Waltham Cross
- £28,000 - £35,000 a year
- Call to connect
- Organisational skills
- Financial services
- Leadership
Legal Compliance - Consumer Credit – Assistant Vice President – English
Genpact (UK) Limited —London
- PMP
- English
- Master's degree
Quick apply
Office Administrator (Maternity cover - fixed term contract ending January 2027)
Adzuna —London
- £32,000 - £35,000 a year
- Hybrid work
- English
- Microsoft Office
- Administrative experience
- Annual leave
- Work from home
Quick apply

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Office Administrator - Compliance & Vetting

Metroguard Oxford Ltd
Canary Wharf

Quick apply

Job details

Permanent | Part-time
£12.71 - £13.50 an hour
6 days ago

Qualifications

Microsoft Excel
Microsoft Outlook
CSS
SAS
Administrative experience
Human resources
SIA
Office experience

Full job description

Job Title: Office Administrator - Compliance & Vetting

Location: Canary Wharf, London (Office-based)

Working Hours: Part-Time - 20 hours per week Monday to Friday. 4 hours per day. Proposed 10-2pm but can be flexible for the right candidate.

Reporting To: Compliance & Vetting Team Leader

Role Purpose

The Office Administrator plays a key operational role in ensuring workforce screening, onboarding and ongoing staff compliance across Double Check Security Group. The primary focus of the role is to support BS7858 vetting, Right to Work checks, licence monitoring and compliance tracking to ensure the business remains audit‑ready at all times.

The role also provides a limited level of front‑of‑house and office administration support to assist with the smooth day‑to‑day running of the Canary Wharf office, ensuring a professional environment for staff and visitors.

Applicant Support & Onboarding Administration

Assist job applicants with completion of application forms, providing clear guidance on required information and documentation.
Respond to applicant queries regarding the recruitment and vetting process in a timely and professional manner.
Provide accurate onboarding information to new starters, including documentation required prior to deployment.
Support the Compliance & Vetting Team Leader with administrative aspects of onboarding, ensuring records are complete and correctly logged on systems and trackers.
Liaise with candidates, Area Managers and internal teams to ensure a smooth and compliant onboarding experience.

Vetting & Compliance Administration

Carry out daily vetting checks for security staff using the C247 system, ensuring records are accurately logged on compliance trackers.
Support BS7858:2019 vetting for all new starters, ensuring documentation is completed within agreed timeframes.
Proactively chase outstanding vetting documentation from candidates, referees and labour providers by phone and email.
Escalate compliance risks or delays to Area Managers and the Compliance & Vetting Team Leader.
Apply suspension procedures where vetting is not completed within the 12-week timeframe, ensuring correct warnings and audit trails are maintained.

Chasing & Escalation Process (BS7858)

Maintain regular, documented contact with referees and candidates during the vetting period.
Issue warning communications as deadlines approach.
Liaise with Area Managers to support final compliance completion.
Ensure all contact attempts and outcomes are fully recorded.

Labour Provider (LP) Compliance

Verify Right to Work and SIA licences for labour provider staff prior to deployment.
Chase labour providers for missing or expiring documentation
Maintain accurate LP compliance records on our systems.

Weekly Compliance Reporting & Checks

Produce regular compliance reports from our workforce management software (C247), including:

Full staff compliance
SIA licence expiries
Right to Work expiries
Student visa 20-hour checks
Send structured chase communications to Area Managers and operations teams.
Maintain up-to-date compliance trackers across all business units.

Site Audits & Customer Satisfaction Surveys

Monitor completion of Site Audits (SAs) and Customer Satisfaction Surveys (CSS) via C247.
Log scores and completion data on relevant QMS trackers.
Support audit readiness across our business units.

Training, Induction & Appraisals Support

Track inductions, appraisals and training completion on Excel trackers.
Conduct bi-monthly reviews and share completion and outstanding lists with Area Managers.

Leavers Process Management

Manage the leavers administration process, ensuring records are updated promptly and accurately.
Notify relevant internal teams of staff leavers in line with company procedures.
Ensure access, system records and compliance trackers are updated to reflect leavers.
Support compliance and audit readiness by maintaining accurate leavers records.

Office Administration & Front-of-House Support

Act as the first point of contact for the office, answering incoming phone calls and directing enquiries appropriately.
Welcome visitors, guests, and contractors to the office in a professional and friendly manner.
Ensure meeting rooms are prepared and suitable refreshments are available.
Offer refreshments and prepare hot drinks for visitors as required.
Order and manage office supplies, maintaining appropriate stock levels.
Support the general smooth running of the office and raise facilities or admin issues where required.

Skills & Experience Required

Essential

Experience in office administration, HR administration, compliance or vetting support.
Strong organisational and record-keeping skills.
Confident professional communicator, both face-to-face and by phone/email.
High attention to detail and ability to manage multiple priorities.
Competent in Microsoft Excel, Outlook and shared trackers.

Desirable

Experience in the security industry or another regulated environment.
Knowledge of BS7858 vetting, SIA licensing or Right to Work checks.
Experience supporting recruitment or onboarding processes.

Personal Attributes

Friendly, professional and approachable
Proactive and reliable
Detail-driven with strong follow-up skills

Comfortable working independently within structured processes

Pay: £12.71-£13.50 per hour

Work Location: In person

Quick apply

Refine Your Search

compliance assistant jobs in purfleet, ess

Office Administrator - Compliance & Vetting

Facilities and Compliance Assistant Full Time

Administrative & Compliance Coordinator

Financial Markets Compliance, Transaction Reporting - Assistant Vice President

KDN Assistant General Counsel

Legal Assistant

Legal Accounts Assistant

Property Paralegal/Legal Assistant

Audit Cross-Function Assistant Vice President

Legal Practice Assistant (1‑Year FTC)

Private Client/Legal Assistant

Legal Accounts Assistant

Assistant General Counsel (Dublin / London)

Assistant General Counsel, Personal Insurance

Assistant Legal Counsel

EMEA Legal Counsel - Assistant Vice President

Legal Secretary

Legal secretary

Legal Compliance - Consumer Credit – Assistant Vice President – English

Office Administrator (Maternity cover - fixed term contract ending January 2027)

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