Overview
We are seeking a proactive and detail-oriented HR Assistant to join our human resources team on a temporary basis, with an expected duration of 14 months. The successful candidate will support various HR functions, including data management, employee communications, and administrative tasks.. The HR Assistant will play a vital role in ensuring smooth HR operations and fostering a positive workplace environment.
Responsibilities
Recruitment and Onboarding
- Support recruitment activities, including maintenance of recruitment tracker, preparation for and attendance at interviews and recruitment events.
- Prepare new starter documentation, including contracts, induction packs, PPE requests and locker requirements.
- Support the coordination of ad hoc and temporary staff in line with production schedules.
- Organise and maintain accurate personnel records for new starters.
- Participate in new starter inductions
- Support the coordination and tracking of new starter training during temporary or probationary periods.
Training, Development and Performance
- Support data collection for HR processes including performance management, appraisals and probationary reviews.
- Collect and prepare data relating to employee performance issues.
Employee Administration and Pay
- Ensure rotas are updated within relevant time and attendance systems
- Prepare for approval weekly agency timesheets
- Collate payroll amendments and provide accurate data for payroll processing (including starter and leaver documentation0
- Update internal HR systems and databases (e.g. sickness absence, maternity leave, return‑to‑work records).
Attendance, Wellbeing and Employee Relations
- Administer employee clockings, timekeeping and holiday/sickness data, reporting any concerns to relevant Line Managers and the wider HR team.
- Support the preparation of data for sickness absence management processes.
- Administer the Occupational Health system, including maintaining accurate records and ensuring documentation is complete and up to date.
- Download and review Occupational Health reports and data, highlighting key findings and flagging any concerns or required actions to the HR team and relevant managers in a timely and confidential manner.
- Assist with the preparation of return‑to‑work documentation and absence histories.
- Apply a working knowledge of employment law and HR best practice, seeking guidance where required.
- Handle HR information with professionalism, confidentiality and care.
Leavers and Exit Management
- Support the administration of leaver processes, including preparation of exit interview data and conduct exit interviews where practicable.
- Ensure personnel records are accurately maintained and archived in line with GDPR and Company policy
Compliance, Audit and HR Projects
- Support data collection and document preparation for Customer, BRC and Ethical Audits.
- Ensure HR records and documentation remain audit‑ready at all times.
- Support and participate in wider HR projects as required.
This list is not exhaustive and will be added to or amended as business needs require.
Person Specification
Knowledge
- Strong understanding of HR administrative processes across the employee life cycle, ideally within a production environment
- Awareness of employment legislation and HR best practice.
- Understanding of confidentiality, data protection and ethical practice.
Skills
- Strong administrative and organisational skills with high attention to detail.
- Ability to manage HR data accurately and meet deadlines.
- Confident use of HR systems and Microsoft Office.
- Ability to multitask in a fast-paced environment
- Effective communication skills with the ability to work collaboratively.
Behaviours
- Acts with integrity and professionalism.
- Maintains confidentiality and demonstrates ethical practice.
- Proactive, dependable and willing to learn.
- Knows when to seek guidance or escalate issues appropriate
Pay: £26,500.00-£28,500.00 per year
Benefits:
- Company pension
- Free parking
- Life insurance
- On-site parking
Application question(s):
- Are you available to commit to a temporary opportunity for around 14 months, commencing in end June beginning / July?
- Do you have experience working within a generalist HR Team supporting policy interpretation?
- Do you have CIPD Level 3 or equivalent qualification/ experience?
Work Location: In person
