Facilities and maintenance administrator Work, Jobs in Rugby, War (with Salaries)

Facilities & Fleet Administrator
High Voltage Systems & Services —Kettering
- £26,500 - £35,000 a year
- Part-time
- Communication skills
- Office experience
- Free parking
- Flexitime
Quick apply
11d
Contract Coordinator
ADI Group Services Ltd —Towcester
- Full-time
- Microsoft Office
- Administrative experience
- Contracts
- Employee assistance programme
- Employee discount
Quick apply
Facilities Helpdesk Administrator
ISS Facility Services —Birmingham
- Computer literacy
- Continuous improvement
- Quality control
Quick apply
5d
Contract Coordinator
Systems adi Group Limited —Towcester
- Full-time
- Customer service
- Microsoft Office
- Administrative experience
- Employee assistance programme
- Employee discount
EHS & Facilities Administrator
The Goodyear Tire & Rubber Co. —Birmingham
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Outlook
2d
Administrator - Property & Facilities
Listers —Solihull
- Up to £29,000 a year
- Part-time
- Administrative experience
- Organisational skills
- IT
- Employee discount
- Life insurance
Office Manager | Leicester, UK
TSA Riley —Leicester
- Hybrid work
- Microsoft Office
- Administrative experience
- Organisational skills
10d
Facilities Contract Administrator - Wigston, LE18 2BG
Apleona —Leicester
- Full-time
- Administrative experience
- Data entry
- Contracts
Office Manager
Howes Percival —Leicester
- Microsoft Office
- Organisational skills
- Contracts
- Employee discount
Facilities and Maintenance Administrator
The Peninsular and Oriental Steam Navigation Company —Coventry
- Microsoft Office
- Administrative experience
- Continuous improvement
Quick apply
4d

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Facilities & Fleet Administrator

High Voltage Systems & Services
Kettering

Quick apply

Job details

Permanent | Part-time | Full-time
£26,500 - £35,000 a year
11 days ago

Benefits

Free parking
Casual dress
Additional leave
Cycle to work scheme
Flexitime
Company pension
Company events
Private medical insurance
Enhanced maternity leave
Enhanced paternity leave
On-site parking

Qualifications

Supplier ordering
Vehicle service booking
Contract management
EHS
Stakeholder collaboration
Procurement
Stakeholder liaison
Facilities management
Environmental compliance
Cost control
Health and safety inspection
Health and safety audits
Purchase order creation
Procurement support
Household contractor coordination
Communication skills
Property management
Planned maintenance
Office experience

Full job description

About us

HVSS, founded in 2010, are a privately owned company with an outstanding reputation amongst clients and the wider utilities industry. We have seen immense growth year on year, with offices located around the UK, we provide an innovative approach to our clients nationally. We offer services ranging from private high voltage connections and maintenance to multiple new connections across Electricity, Gas, Telecoms, Water and EV Charging. We strive to be market leaders and are looking for motivated individuals to join us on our journey and to be part of our bright future.

The Role

The Facilities and Fleet Administrator will play a key role in ensuring the smooth, safe, and efficient operation of the company’s offices and vehicle fleet. This position will carry out day-to-day tasks, including maintenance of buildings, assets, and vehicles, while ensuring full compliance with UK legislation, health and safety standards, and environmental regulations.

Key Responsibilities

Facilities Management

Coordinate day-to-day facilities operations including workplace services, maintenance activity and contractor support
Manage contracts for cleaning, pest control, security, utilities, and similar services, ensuring the delivery of all contractual obligations
Where required, manage tenant relationships and serve as the primary contact for tenants for property related concerns, maintenance requests, and facility updates
Coordinate facility renovation projects
Ensure compliance with health, safety, and environmental standards
Maintain accurate service records, warranties, and certifications in collaboration with the Compliance team
Monitor performance of contractors, and look to for improvement in processes
Support in the management of budgets
Support procurement activity including raising purchase orders, receipting and invoice checks, including office supplies and consumables, sanitation products, and catering supplies
Managing contractors on site
Ensure office and canteen/kitchen supplies are maintained to provide seamless services to staff

Fleet Management

Ensure compliance with UK vehicle legislation, HSE standards, and ESG reporting
Maintain records for all vehicles and drivers (Tax, MOT, servicing, insurance)
Work with the Health and Safety team to carry out audits, inspections, and fleet-related risk assessments
Support the Finance team with vehicle procurement, replacement, and disposals
Oversee third-party relationships to ensure service quality and cost control
Ensure all company vehicles are compliant with legal and company requirements (MOT, insurance, road tax)
Coordinate the deliver, collect or other arrangements of vehicles for service, repair and MOT, ensuring that routine servicing is on time, in line with the manufacture’s guidelines, and repairs are actioned quickly
When necessary, communicated with our insurance company on any vehicle insurance claims
Manage the fuel cards usage
Enforce fleet policies and vehicle checks

Risk & Asset Management

Work with Health and Safety team to ensure statutory compliance across fire, health and safety, water systems, and mechanical/electrical plant
Ensure that any relevant documentation is in place

Experience & Qualities

Essential:

· Experience working in an office administration role

· Effective communication and relationship-building skills to foster collaboration across internal and external stakeholders and partners

· Proactive and hands on approach

· Strong problem-solving, and decision-making abilities, with the skill to navigate complex and challenging situations

· High level of integrity, professionalism, and ethical standards

Desirable

· Experience in a facilities, fleet or office manager type role

Perks & Commitments:

· Full Time, or we are willing to consider Part Time of 5 days per week but shorter hours, Permanent role

· Monday – Friday 8:30am – 17:00pm (up to 40 hours per week)

· 25 days holiday + bank holidays as standard

· Extra day off for birthday

· Up to 5 extra days holiday for long service

· The option to purchase an additional 5 days holiday per year

· 5% employer pension contribution

· Enhance maternity & paternity pay

· 2x Death in Service Cover

· Cycle to work scheme

· Private health cover, half paid for by us, and fully paid after 3 years

Pay: £26,500.00-£35,000.00 per year

Benefits:

Additional leave
Casual dress
Company events
Company pension
Cycle to work scheme
Enhanced maternity leave
Enhanced paternity leave
Flexitime
Free parking
On-site parking
Private medical insurance

Work Location: In person

Quick apply

Refine Your Search

facilities and maintenance administrator jobs in rugby, war

Facilities & Fleet Administrator

Contract Coordinator

Facilities Helpdesk Administrator

Contract Coordinator

EHS & Facilities Administrator

Administrator - Property & Facilities

Office Manager | Leicester, UK

Facilities Contract Administrator - Wigston, LE18 2BG

Office Manager

Facilities and Maintenance Administrator

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