Administrative officer Work, Jobs in Scotland (with Salaries)

Clerical Officer - Health Records
NHS Scotland —Glasgow
- £26,696 - £28,988 a year
- Part-time
- Hospital
- Computer literacy
- English
- Annual leave
- Employee assistance programme
Administrative Officer (HIS)
NHS Scotland —Glasgow
- £31,537 - £34,303 a year
- Full-time
- Hybrid work
- Microsoft Office
- Communication skills
Health Records Clerical Officer
NHS Scotland —Glasgow
- £26,696 - £28,988 a year
- Part-time
- Computer literacy
- English
- Front desk
- Annual leave
- Employee assistance programme
8d
Health and Wellbeing Adviser - 2 Posts - (Fixed Term)
Glasgow Life —Glasgow
- £32,069.33 - £36,139.90 a year
- Temporary
- Hybrid work
- Administrative experience
- Organisational skills
- Communication skills
- Employee assistance programme
- Employee discount
Administrative Officer
Scottish Courts and Tribunals Service —Perth
- From £28,782 a year
- Part-time
- Organisational skills
- Communication skills
- Annual leave
- Employee discount
10d
Recruitment and Admissions Administrator (Permanent)
Edinburgh College —Edinburgh
- £28,726 - £30,162 a year
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Free parking
Quick apply
Finance Officer (2 posts)
Link Group Limited —Edinburgh
- £30,132 - £38,293 a year
- Full-time
- Hybrid work
- Customer service
- English
- Microsoft Office
- Employee assistance programme
- Employee discount
Administrative Officer (1.0 FTE)
The Glasgow School of Art —Glasgow
- £25,804 - £27,319 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Clerical Officer (Business Admin)
Glasgow City Health and Social Care Partnership —Glasgow
- £26,800.26 - £28,449.96 a year
- Customer service
- Microsoft Office
- Travel
- Annual leave
- Employee discount
6h
Administration Officer
Inverness City Heritage Trust —Inverness
- £12.82 - £15.00 an hour
- Part-time
- Hybrid work
- Customer service
- Microsoft Office
- Administrative experience
- Free parking
- Flexitime
Quick apply
Administrative Officer (1.0FTE)
The Glasgow School of Art —Glasgow
- £25,804 - £27,319 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Administrative Officer (Relief)
Scottish Courts and Tribunals Service —Inverness
- From £28,782 a year
- Full-time
- Travel
- Organisational skills
- Communication skills
10d
Customer Service Advisor - East Kilbride
HM Revenue and Customs —East Kilbride
- £28,016 a year
- Part-time
- Hybrid work
- Customer service
- Basic maths
- No experience needed
- Annual leave
- Work from home
14d
Corporate Services Assistant
West of Scotland Housing Association —Glasgow
- £31,792 - £35,332 a year
- Full-time
- Hybrid work
- Microsoft Office
- Administrative experience
- Organisational skills
- Free parking
- Health & wellbeing programme
Quick apply
7d
Supreme Courts Administrative Officers
Scottish Courts and Tribunals Service —Edinburgh
- From £28,782 a year
- Full-time
- Annual leave
- Employee discount
4d
Medical Records Officer (Bank)
Circle Health Group —Aberdeen
- £12.79 an hour
- Part-time
- Hospital
- Administrative experience
- Organisational skills
- Annual leave
Business Support Assistant - Social Work Services – Adult Services
NHS Scotland —Glasgow
- £29,103 - £31,409 a year
- Part-time
- English
- Communication skills
- Annual leave
- Employee assistance programme
Clerical Officer - Addictions team
NHS Scotland —Shotts
- £26,696 - £28,988 a year
- Call to connect
- Customer service
- Organisational skills
- Communication skills
- Annual leave
- Sick pay
1d
Operational Officer
Companies House —Edinburgh
- £26,452 a year
- Part-time
- Hybrid work
- No experience needed
- Presentation skills
- Communication skills
7d
Project Support Officer (Access to High Demand Professions)
University of Edinburgh —Edinburgh
- Part-time
- Microsoft Office
- University
- IT
- Annual leave
- Employee discount

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administrative officer jobs near scotland

Clerical Officer - Health Records

NHS Scotland -
Glasgow

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Job details

Part-time | Full-time | Fixed term contract
£26,696 - £28,988 a year

Benefits

Cycle to work scheme
Annual leave
Company pension
UK visa sponsorship
Employee assistance programme
Employee discount
Life insurance
Car scheme

Qualifications

Computer literacy
English
Organisational skills
Front desk
Computer skills
Clerical experience
Communication skills
Office experience

Full job description

NHS Greater Glasgow and Clyde (NHSGGC) is one of the largest healthcare systems in the United Kingdom, employing approximately 40,000 staff across a wide range of clinical and non-clinical professions and roles. We deliver acute hospital, primary, community and mental health services to a population of over 1.15 million people, and to a wider population of 2.2 million when regional and national services are included.

The role:

To support the delivery of effective clinical care by providing an efficient and responsive Health Records service to patients, medical staff and nursing teams. This includes ensuring that outpatient appointments, day cases and inpatient admissions are accurately administered and processed. All patient health records must be kept confidential, securely stored, and readily available whenever required.

In addition, to contribute to highquality clinical care by delivering efficient administrative, clerical and reception services. This involves maintaining both electronic and paper-based patient record systems, ensuring information is confidential, accurate and up to date. The role also includes continually checking and updating patient demographic and administrative details within the patient management system to ensure data integrity.

Duration, Location, and Working Pattern:

Fixed Term Until 21/03/2027

Shift Pattern - Monday, Wednesday, Thursday, Friday 09:00-14:00 - Tuesday 09:00-13:00

Base location - Royal Hospital for Children

Please note this is a GGC-wide post and can be moved to any location; the initial base will be the Royal Hospital for Children

No Band 2 roles are eligible for sponsorship under the Skilled Worker visa or Heath and Care Worker visa. routes. For Band 3 roles, only posts of 32 hours per week or more may meet eligibility. NHS Greater Glasgow and Clyde (NHSGGC) cannot provide a Certificate of Sponsorship (CoS) for roles that do not meet these criteria, and applications requiring sponsorship will not be considered.

Key responsibilities:

Protect patient confidentiality (GDPR & Caldicott).
Use TrakCare to maintain accurate patient data.
Update electronic tracer systems for record movement.
Handle enquiries from staff, patients, carers, and external agencies.
Sort and process internal and external mail.
File, track, maintain, and condense patient case records.
Collect, distribute, and retrieve case records/scanning folders.
Prepare records for outpatient clinics and inpatient admissions.
Provide reception services and support patient checkin.
Support wards with records, followup bookings, and discharge processes.
Scan clinical documents to support electronic patient records.
Process referral letters via SCI Gateway for clinician review.
Arrange and manage patient appointments and correspondence.
Identify overseas/crossboundary patients for costrecovery processes.
Support outpatient clinic management and rebooking.
Manage return waiting lists and PatientInitiated Review (PIR) tasks.
Process official healthrecord access requests under GDPR.
Arrange interpreters as needed.
Assist with major incident procedures.
In ED, record presenting symptoms and flag MAPPA patients.
Implement contingency plans when required.
Carry out cash handling and stock checking.
Complete PDP reviews and ongoing training.
Provide administrative cover across the service.
Promote patientcentred care, positive behaviours, and professionalism.
Rolemodel NHSGGC values, dignity, and respect.

Knowledge, training, qualifications and/or experience required to do the job:

National 4 or Level 1 qualification in 3 subjects, including English or equivalent.
General administration and office experience/previous clerical experience desirable
Computer literate with good keyboard skills.
Previous reception experience desirable
Prior experience of using a Patient Management System would be desirable; however, training will be provided.
Good organisational skills, having the ability to organise, prioritise and work to deadlines.
Good communication skills and the ability to communicate with a wide range of professionals.
Good verbal and interpersonal skills.
Self-motivated.
Ability to work flexibly and use own initiative.
Ability to cope with stressful situations and work in a pressurised environment.

What we offer:

We offer a wide range of supportive policies designed to enhance your employee journey, including a comprehensive Employee Assistance Programme, Cycle to Work Scheme, bursary scheme and extensive learning and development opportunities.

As an NHS Scotland employee, you will be entitled to:

A minimum of 27 days annual leave, increasing with length of service, plus public holidays
Membership of the NHS Pension Scheme, including life insurance benefits
Salary Sacrifice Car Benefit Scheme
Development opportunities including study bursaries, e-learning and classroom-based courses
Enhanced pay for working public holidays
NHS discounts on a wide range of goods and services
Confidential employee support and assistance, including counselling and psychological therapies

Interested?

If you would like to find out more, we would love to hear from you.

For an informal discussion, please contact:

Craig McKenna, Health Records Supervisor - [email protected] - 0141 452 4003

Details on how to contact the Recruitment Service and the Recruitment Process: Information for candidates

This post may close early due to the volume of response. Please submit your application form as soon as possible. Due to the volume of applications that we receive, we will not be able to provide shortlisting feedback.

AI tools like ChatGPT or Copilot can be great for planning and preparing your application, but your answers must be your own.

Show us the real you: Your application should reflect your skills, experience, and motivations authentically.
Use AI wisely: It’s fine to use AI for ideas or to check spelling and grammar, but don’t let it write your answers.
Why this matters: Applications that rely on AI-generated content may be withdrawn. By applying, you confirm your responses are based on your own knowledge and achievements.

Tip: Think of AI as a helper, not a substitute. We want to understand you, not an AI tool.

From 1 April 2026, the Agenda for Change full-time working week will reduce from 37 hours to 36 hours. Part-time working hours will be reduced on a pro-rata basis. A corresponding increase in the hourly rate will apply, ensuring that overall pay remains unchanged.

NHS Greater Glasgow and Clyde (NHSGGC) recognises the importance of work-life balance and is committed to offering a range of flexible working options where service needs allow. For roles where less than full-time hours can be accommodated, and where the tenure is listed as “various”, we encourage applications from individuals seeking flexible working arrangements. Flexible working will be included as a topic for discussion during the recruitment process.

NHS Greater Glasgow and Clyde encourages applications from all sections of the community. We are committed to promoting equality, diversity and inclusion and are proud of the diverse workforce we employ.

By signing the Armed Forces Covenant, NHSGGC has pledged its commitment to being a Forces Friendly Employer. We welcome applications from across the Armed Forces Community and recognise military skills, experience and qualifications throughout the recruitment and selection process.

For application portal or log-in issues, please contact the Jobtrain Support Hub in the first instance.

Apply Now

Refine Your Search

administrative officer jobs in scotland

Clerical Officer - Health Records

Administrative Officer (HIS)

Health Records Clerical Officer

Health and Wellbeing Adviser - 2 Posts - (Fixed Term)

Administrative Officer

Recruitment and Admissions Administrator (Permanent)

Finance Officer (2 posts)

Administrative Officer (1.0 FTE)

Clerical Officer (Business Admin)

Administration Officer

Administrative Officer (1.0FTE)

Administrative Officer (Relief)

Customer Service Advisor - East Kilbride

Corporate Services Assistant

Supreme Courts Administrative Officers

Medical Records Officer (Bank)

Business Support Assistant - Social Work Services – Adult Services

Clerical Officer - Addictions team

Operational Officer

Project Support Officer (Access to High Demand Professions)

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