Operations administrator Work, Jobs in Scotland (with Salaries)

Operations and service administrator
Health Is One —Glasgow
- £24,420 - £31,000 a year
- Part-time
- Hybrid work
- Microsoft Word
- Microsoft Outlook
- Administrative experience
- Employee assistance programme
- Employee discount
Quick apply
Operations Administrator
First Response Group —Aberdeen
- £14 an hour
- Full-time
- Customer service
- Administrative experience
- Organisational skills
- Annual leave
Quick apply
5d
Production & Shipping Administrator
Lyle & Scott —Selkirk
- Full-time
- Microsoft Excel
- In-person
- Annual leave
- Employee discount
Quick apply
Business Operations Administrator
Superfine Manufacturing Limited —Forfar
- £26,227 - £27,000 a year
- Full-time
- Sales
- Administrative experience
- Organisational skills
- Free parking
- Health & wellbeing programme
Quick apply
6d
Operations Coordinator
PHSGroup —Nairn
- £26,514 a year
- No weekends
- Management
- Employee discount
Administrator, Credit Operations, Edinburgh
Hampden Bank —Edinburgh
- Computer literacy
- Organisational skills
- Communication skills
- Annual leave
- Employee assistance programme
Property and Operations Administrator
Invest In Scottish Properties —Glasgow
- £24,500 - £28,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Free parking
Quick apply
Production Administrator
SUMITOMO ELECTRIC U.K. POWER CABLES LTD. —Alness
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Operations Administrator
QTS Group —Drumclog
- Administrative experience
- Employee discount
6d
Project Administrator
Morris & Spottiswood —Glasgow
- Hybrid work
- Microsoft Office
- Administrative experience
- Organisational skills
Compliance Administrator
Johnstons of Elgin —Hawick
- Full-time
- Microsoft Excel
- Microsoft Office
- Travel
- Employee discount
Quick apply
10d
Compliance Administrator
QTS Group —Drumclog
- Travel
- Employee discount
Operations & Guest Experience Assistant (Part Time)
Venture Highland —Inverness
- £13.55 - £16.00 an hour
- Part-time
- Hybrid work
- CRM software
- Hospitality
- Customer service
Quick apply
6d
Project and Accounts Administrator (Part-Time)
Chamberlain McBain —Edinburgh
- £25,355 a year
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
9d
Business Development & Bidding Administrator
Civic —Glasgow
- Full-time
- Hybrid work
- Business development
- Annual leave
- Employee assistance programme
Quick apply
4d
Senior Project Support Assistant
Assystem —Helensburgh
- Hybrid work
- Communication skills
- Employee assistance programme
- Sick pay
Security & Vetting Administrator
Morris and Spottiswood —Livingston
- Full-time
- Microsoft Office
- Organisational skills
- Communication skills
Quick apply
11d
Appointment of Members to the Board of the Scottish Children's Reporter Administration
The Scottish Government —Glasgow
Golf Operations Assistant
The Ancient Links —Forfar
- Weekend availability
- Microsoft Office
- Communication skills
Quick apply
13d
Cleaning Operations Coordinator
Haven —Prestonpans
- £13.71 an hour
- Full-time
- Communication skills
- Employee discount
Quick apply

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operations administrator jobs near scotland

Operations and service administrator

Health Is One -
Glasgow

Quick apply

Job details

Permanent | Part-time | Full-time
£24,420 - £31,000 a year

Benefits

Company pension
Employee assistance programme
Employee discount
Sick pay
On-site parking

Qualifications

Microsoft Word
Microsoft Outlook
Administrative experience
Organisational skills
Medical terminology

Full job description

Job Description:

About us

Health Is One is an organisation dedicated to improving mental health, emotional wellbeing, and psychological resilience. Our purpose is to make a meaningful and lasting difference to people’s mental health, ensuring individuals and communities have access to support that genuinely helps them thrive.

Guided by this mission, we are committed to delivering trusted, evidence-based, and holistic mental health and wellbeing services. We empower people to feel better, function better, and live well—while fostering environments where wellbeing is prioritised and protected.

Job title: Operations & Service Administrator

Job Purpose

To provide administrative skills and knowledge and to coordinate administration functions. They will act as a point of contact for specific services within this organisation

Key Responsibilities

Work collaboratively and strategically with Directors and Service Managers.
Set up systems that support new contracts and delivery, in collaboration with Service Managers and Directors.
Model a collaborative way of working that is supportive, honest, reliable, available and
Respond to all incoming calls politely and helpfully, ensuring every call is registered and that data protection protocols are observed.
Use Health Is One systems to receive, register, record, manage and allocate new referrals across all parts of the service.
Competently operate the administration systems for the Services
Manage service diaries across a range of contracts — making, cancelling and rescheduling appointments — and liaise with counsellors, staff and students to keep diaries up to date.
Liaise with service users by telephone and text to manage appointments.
Complete and submit discharge forms where required under the terms of a contract (e.g. NHS).
Conduct initial discovery calls to assess client needs and determine appropriate support pathways, maintaining accurate records of outcomes and follow-up actions, and aligning these insights with service teams to provide tailored support.
Prepare information for invoicing, following the guidance of the Finance Director.
Ensure all data required for service reports and internal analysis is captured accurately and on time.
Coordinate and prepare data for quarterly and annual reports in collaboration with managers and Directors.
Prepare and complete forms and attend review meetings as organised by the manager.
Work in collaborative partnership with Directors, the Client Support Team, the Operations Manager, the Counselling and Therapy Teams and other managers.
Build positive relationships with external agencies and their personnel.
Promote psychological wellbeing and the supportive services of Health Is One to adults in schools, workplaces and the community — including Educational Psychologists, parents, CAMHS, the NHS, HR and Occupational Health teams, and manager groups.
Liaise with and respond to queries from individuals, parents, teachers and local authority staff regarding the support provided to clients.
Attend manager meetings, team meetings, in-house CPD events and all in-house policy update sessions as requested.
Inform the Operations Manager of any difficulties with the organisation's office systems.
Accept reasonable requests to take on additional responsibilities in response to unforeseen events and to support the Directors.

Essential

Highly organised, with excellent attention to detail.
Confident communicating with a wide range of stakeholders.
Comfortable managing multiple priorities in a fast-paced environment.
Compassionate, professional and committed to high-quality service delivery.
Skilled in maintaining accurate records and coordinating complex schedules.
Able to work both collaboratively and independently.

Desirable

Experience in Health Care, education or support services (beneficial but not essential).

Terms & Conditions

Why work for us

Our culture is built on trust, integrity, respect, and excellence. Our staff receive free counselling, additional supervision, regular 1:1s, and are part of a connected, supportive community committed to personal and professional growth.

Benefits

Free counselling service
Supervision
Access to EAP
Access to GP appointments through our employee benefit platform
Discounts on high street vouchers
Company pension
On-site parking
Sick pay

Schedule:

Monday to Friday

Job Type: Full and part time roles available
Work Location: Uddingston

Pay: £24,420.00-£31,000.00 per year

Benefits:

On-site parking

Work Location: Hybrid remote in Glasgow G71 5PH

Quick apply

Refine Your Search

operations administrator jobs in scotland

Operations and service administrator

Operations Administrator

Production & Shipping Administrator

Business Operations Administrator

Operations Coordinator

Administrator, Credit Operations, Edinburgh

Property and Operations Administrator

Production Administrator

Operations Administrator

Project Administrator

Compliance Administrator

Compliance Administrator

Operations & Guest Experience Assistant (Part Time)

Project and Accounts Administrator (Part-Time)

Business Development & Bidding Administrator

Senior Project Support Assistant

Security & Vetting Administrator

Appointment of Members to the Board of the Scottish Children's Reporter Administration

Golf Operations Assistant

Cleaning Operations Coordinator

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