Business support specialist Work, Jobs in Sct (with Salaries)

Office Administrator
Sports Labs Ltd —Livingston
- £25,420 - £30,000 a year
- Full-time
- Microsoft Word
- CRM software
- Microsoft Outlook
- Free parking
Quick apply
11d
Global Complaints Specialist - Chase UK
JPMorganChase —Edinburgh
- Full-time
- Master's degree
- Conflict management
- AI
Customer Service Specialist (Luxury)
Huntswood Scotland Limited —Glasgow
- Up to £30,727 a year
- Full-time
- Hybrid work
- CRM software
- Sales
- Customer service
- Store discount
- Health & wellbeing programme
Quick apply
10d
Project Co-ordinator
Hymans Robertson LLP —Edinburgh
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Outlook
Quick apply
10d
FOS & Exec Complaints Specialist
JPMorganChase —Edinburgh
- Weekend availability
- Communication skills
- Banking
Employee Relations Specialist
Babcock International —Helensburgh
- £34,502 - £44,852 a year
- Full-time
- Hybrid work
- Continuous improvement
- Conflict management
- Annual leave
9d
Event Coordinator
BiP Solutions —Glasgow
- £28,000 - £32,000 a year
- Full-time
- Continuous improvement
- Travel
- In-person
- Employee discount
- Gym membership
Quick apply
11d
Business Support Officer
Argyll & Bute Council —Lochgilphead
- £35,750 - £38,779 a year
- Hybrid work
- CRM software
- Microsoft Office
- Databases
- Employee discount
11d
Legal Operations Coordinator
Building Materials Procurement Specialist —Glasgow
- £3,500 a month
- Full-time
- Microsoft Word
- Administrative experience
- Contracts
Quick apply
Support Assistant (Pensions)
Fife Council —Glenrothes
- £26,786.83 - £29,170.80 a year
- Full-time
- Remote
- Computer literacy
- Travel
- Data entry
- Annual leave
- Employee discount
13d
Business Operations & Client Solutions Specialist
Nate Skie Business Services —Glasgow
- £38,000 - £52,000 a year
- Salesforce
- Analysis skills
- Bachelor's degree
- Health & wellbeing programme
Quick apply
9d
Implementation Specialist / Technical Product Specialist
Volaris Group Inc. —Scotland
- £40,000 - £45,000 a year
- Full-time
- Remote
- Up to 50% travel
- Analysis skills
- Bachelor's degree
- Sick pay
Principal Business Analyst
Aurum Business Solutions —Cupar
- £5,300 - £6,200 a month
- Full-time
- Analysis skills
- No degree
- Mentoring
Quick apply
Specialist Customer Service Advisor
Barclays —Glasgow
- £27,700 a year
- Banking
- Life insurance
Policy and Administration Officer
Apatura —Edinburgh
- Full-time
- Hybrid work
- Microsoft Office
- Administrative experience
- SharePoint
- Annual leave
- Employee assistance programme
Quick apply
12d
Specialist Customer Care Advisor - Telephony
Barclays —Glasgow
- £27,700 a year
- Computer literacy
- Computer skills
- Banking
IT Support Specialist
Nazco Digital Technology and Business Services —Stirling
- £2,600 - £3,100 a month
- Full-time
- Microsoft Outlook
- SharePoint
- In-person
- Free parking
- Sick pay
Quick apply
7d
Digital Project Coordinator
Innova Medias Creative Technology UK Ltd —Aberdeen
- £2,500 - £2,900 a month
- Full-time
- Continuous improvement
- Quality control
- In-person
- Free parking
- Sick pay
Quick apply
7d
Paid Media Specialist
The Paint Shed —Scotland
- Remote
- Social media management
- Analysis skills
- Travel
- Work from home
- Employee discount
Quick apply
BSL/English Translator Staff (UK)
Sign Language Interactions Ltd —Glasgow
- £35,000 - £50,000 a year
- Overtime
- Remote
- Bilingual
- Customer service
- Mentoring
- Annual leave
- Employee assistance programme
Quick apply

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Office Administrator

Sports Labs Ltd
Livingston

Quick apply

Job details

Permanent | Full-time
£25,420 - £30,000 a year
11 days ago

Benefits

Free parking
On-site parking

Qualifications

Supplier ordering
Microsoft Word
CRM software
Record keeping
Customer communication
Customer service call handling
Purchase orders
Meeting coordination
Microsoft Outlook
Travel arrangements
Inbound customer enquiry call handling
Spreadsheets
Stakeholder liaison
Client communication
Administrative support experience
Filing
Internal department liaison
Administrative and business operations experience
Administrative experience
Purchase order creation
Procurement support
Client services
Data entry
Front desk
Purchasing
Customer interaction
Office management
Communication skills
Facilities maintenance
Project progress tracking
Progress tracking
Time management

Full job description

Background:

Sports Labs is a global leader in sports surface testing, technology and consultancy, working across both community and elite sport. Founded in 1998, we have grown into an international business with our headquarters and specialist laboratory based in Livingston, Scotland. We are looking for an organised, proactive and professional Office Administrator to become a key part of our Livingston team.

The Office Administrator will act as the administrative hub for our Livingston headquarters, supporting colleagues across Field Testing, Laboratory, Innovation & Development and Consultancy. The role covers general office administration, diary and travel coordination, project admin support, facilities administration and client communication. You will work with people across the business and will regularly be one of the first points of contact for clients, suppliers and visitors.

Description of the role:

Office Administration

Manage day-to-day office administration and support the wider Sports Labs team.
Answer incoming telephone calls, emails and general enquiries and welcome and support with clients, visitors and suppliers.
Prepare letters, documents, spreadsheets and business correspondence and maintain organised filing systems.
Manage incoming and outgoing post, deliveries, stationery, office supplies, and equipment.
Arrange meetings and assist with meeting administration.
Track company accreditations and membership renewals and support associated documentation.

Team & Project Support

Maintain diaries and coordinate meetings for managers and senior staff.
Assist with staff availability, appointments, internal activities and operational administration during busy periods.
Coordinate UK and international travel and accommodation where required.
Track project progress and follow up outstanding information or documentation.
Assist with preparing, checking and distributing reports and project documentation.
Maintain accurate information within company databases, CRM and scheduling systems.
Assist with quotations, purchase orders, invoices and project-related administration, including creating purchase orders under management guidance.

Facilities & Office Management

Liaise with landlords, contractors, suppliers and service providers.
Coordinate office maintenance, repairs and servicing.
Assist with health & safety administration and relevant record keeping.
Help maintain a clean, safe and professional working environment.
Manage office access, keys, visitors and general security procedures.
Coordinate equipment, IT requests and facilities issues with the appropriate providers.

Customer Service & Communication:

Act as a professional first point of contact for clients, suppliers and visitors.
Build positive working relationships across all Sports Labs departments.
Handle routine enquiries and direct technical or commercial matters to the appropriate colleague.
Maintain a professional image of Sports Labs through all written and verbal communication.
Excellent organisation and time-management skills.
Strong attention to detail and accurate data entry and record keeping.
Confident telephone and email communication.
Good Microsoft Word, Excel and Outlook skills.
Ability to manage multiple priorities and deadlines.
Professional and friendly manner.
Ability to work independently and as part of a busy team.
Discretion when handling confidential company, employee and client information.
Proactive approach to identifying and resolving administrative issues.

Previous experience in an office administration, business support, project administration or office coordination role would be beneficial. Experience within a technical, professional services, engineering, laboratory or similar environment would also be advantageous, but is not essential. More important is someone who is organised, dependable, willing to learn and comfortable taking ownership of their responsibilities.

Approachable, positive and professional.
Enjoys helping colleagues and working across different teams.
Takes ownership and follows tasks through to completion.
Notices when something needs done and acts on it.
Can confidently communicate with clients and suppliers.
Remains organised when several things are happening at once.
Comfortable learning new systems and processes.
Wants to become an important part of a growing international business.
Salary of up to £30,000, dependent on experience.
Monday - Friday 8am - 5pm
Full-time permanent position.
Company laptop and necessary office equipment.
Training and support from colleagues across the business.
Opportunity to work within a growing international sports business.
Varied role supporting projects across community and elite sport.

Pay: £25,420.00-£30,000.00 per year

Benefits:

Free parking
On-site parking

Work Location: In person

Quick apply

Refine Your Search

business support specialist jobs in sct

Office Administrator

Global Complaints Specialist - Chase UK

Customer Service Specialist (Luxury)

Project Co-ordinator

FOS & Exec Complaints Specialist

Employee Relations Specialist

Event Coordinator

Business Support Officer

Legal Operations Coordinator

Support Assistant (Pensions)

Business Operations & Client Solutions Specialist

Implementation Specialist / Technical Product Specialist

Principal Business Analyst

Specialist Customer Service Advisor

Policy and Administration Officer

Specialist Customer Care Advisor - Telephony

IT Support Specialist

Digital Project Coordinator

Paid Media Specialist

BSL/English Translator Staff (UK)

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