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Job Title: Operations Support Officer
Posting Start Date: 17/06/2026
Job Id: 2729
School/Department: Law
Work Arrangement: Full Time (Hybrid)
Contract Type: Permanent
Salary per annum (£): 27,319.00
Closing Date: 08/07/2026
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The University of Sheffield is a remarkable place to work. Our people are at the heart of everything we do. Their diverse backgrounds, abilities and beliefs make Sheffield a world-class university.
We offer a fantastic range of benefits including a highly competitive annual leave entitlement (with the ability to purchase more), a generous pensions scheme, flexible working opportunities, a commitment to your development and wellbeing, a wide range of retail discounts, and much more.
Main duties and responsibilities
Support the Operations Manager and the Executive Assistant to the Head of School as required with the coordination and administration of School processes related to HR and Finance (including but not limited to resources, contract extensions, eligibility to work checks, monitoring of fixed term contract expiry, casual worker registration, workload planning, booking travel and goods receipting)
Act as a point of contact for estates and facilities management issues including the reporting of faults and issues with the building, arranging capital works, ordering furniture
Lead on the organisation of School wide events and activities as required involving staff, students and visitors.
Maintain school level information and records including webpages and handbooks.
Service School committee and staff meetings and diary management to SET members as required.
Provide administrative support to the research ethics process for academic staff as required.
Provide support to more senior staff to ensure the School complies to requirements relating to Health and Safety, Information management and security, etc including checking training records and sending reminders, generating reports and dissemination of information.
Under the direction of the Operations Manager, work to introduce new procedures, and review and enhance existing procedures.
Carry out travel and accommodation bookings for the School, ensuring that the University financial regulations are adhered to.
Perform a variety of financial administrative tasks, including creating requisitions where appropriate,goods receipting, and coding purchasing cards.
Undertake other activities as required to ensure that all administrative activities within the department are carried out in a timely and efficient manner, providing cover for colleagues in the administrative team.
Carry out other duties, commensurate with the grade and remit of the post.
Further information
Line manager
Operations Manager
Direct reports
None
For informal enquiries about this job contact: Karen Beck, Operations Manager via
[email protected]
Person specification
Our diverse community of staff and students recognises the unique abilities, backgrounds, and beliefs of all. We foster a culture where everyone feels they belong and are respected. Even if your past experience doesn't match perfectly with this role's criteria, your contribution is valuable, and we encourage you to apply. Please ensure that you reference the application criteria in the application statement when you apply.
Criteria
Essential/ Desirable
Assessment Stage
5 or more GCSEs grades A-C including English (or equivalent experience)
Essential
Application/
Interview
Excellent IT literacy, including practical experience in the use of Microsoft Office and/or Google software
Essential
Application/
Interview
Excellent communication skills, both written and verbal with the ability to communicate effectively with a wide variety of people
Essential
Application/
Interview
Excellent customer service skills, with experience of responding efficiently and effectively to phone and email enquiries
Essential
Application/
Interview
Excellent organisation and time management skills
Essential
Application/
Interview
Ability to work independently, addressing issues as they arise, involving senior colleagues as appropriate
Essential
Application/
Interview
Excellent team working skills, with the ability to work collaboratively and cooperatively with colleagues across the organisation.
Essential
Application/
Interview
Ability to adapt to rapidly changing demands, be able to prioritise and to work flexibly
Essential
Application/
Interview
Be able to exercise confidentiality, tact and discretion
Essential
Application/
Interview
Administrative experience within an office environment
Essential
Application/
Interview
Ability to develop creative approaches to problem solving
Essential
Application/
Interview
Our vision and strategic plan
We are the University of Sheffield. This is our vision: sheffield.ac.uk/vision.
What we offer
A minimum of 38 days annual leave including bank holiday and closure days (pro rata) with the ability to purchase more.
Flexible working opportunities, including hybrid working for some roles.
Generous pension scheme.
A wide range of discounts and rewards on shopping, eating out and travel.
A variety of staff networks, providing opportunities for social interaction, peer support and personal development (for example, Race Equality, LGBT+, Women’s and Parent’s networks).
Recognition Awards to reward staff who go above and beyond in their role.
A commitment to your development access to learning and mentoring schemes; integrated with our Academic Career Pathways and Professional Services Shared Skills Framework.
A range of generous family-friendly policies
paid time off for parenting and caring emergencies
support for those going through the menopause
paid time off and support for fertility treatment
and more
We are a Disability Confident Employer. If you have a disability and meet the essential criteria you will be invited to interview
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