Job Overview
Palehouse Building Services Ltd is a growing building services company specialising in property maintenance, refurbishments, commercial fit-outs, shop strip-outs, and construction projects across the UK.
We are seeking a highly organised and proactive Administrative Assistant to support the day-to-day operations of our business. This self-employed role will involve providing administrative support across accounts, maintenance coordination, credit control, and general office functions. The successful candidate will play a key role in ensuring projects, maintenance works, and office operations run efficiently.
This is an excellent opportunity for someone who enjoys working in a fast-paced environment, communicating with a variety of stakeholders, and taking ownership of their workload.
Duties
- Provide personal and administrative support to the Director
- Carry out general administrative tasks to support the smooth running of the business
- Provide accounts administration assistance, including record keeping, and document management
- Manage credit control activities, including chasing outstanding payments and maintaining customer account records
- Assist with maintenance administration, coordinating reactive and planned maintenance works for residential and commercial properties
- Liaise with tenants, clients, contractors, and suppliers regarding maintenance issues, repairs, and project updates
- Schedule appointments and allocate contractors to inspect and carry out repair works
- Track maintenance jobs from initial report through to completion and ensure all records are kept up to date
- Handle incoming telephone calls, emails, and customer enquiries professionally
- Support project teams with administrative tasks relating to refurbishments, shop strip-outs, and building works
- Maintain accurate filing systems, databases, and project documentation
- Assist management with general office duties and operational support as required
Qualifications
- Previous administrative or office experience preferred
- Excellent organisational and time management skills
- Strong communication skills, both written and verbal
- Confident speaking with clients, tenants, contractors, and suppliers
- Good knowledge of Microsoft Office, including Word, Excel, and Outlook
- Strong attention to detail and accuracy when handling documentation and records
- Experience with accounts administration, invoicing, or credit control would be advantageous
- Ability to work independently and prioritise workload effectively
- Professional telephone manner and customer-focused approach
- Previous experience within construction, property maintenance, facilities management, or building services would be beneficial but not essential
Job Type: Self-Employed
Pay: £15.00 per hour
Work Location: In person
