Specification manager Work, Jobs in Southampton (with Salaries)

Senior Administrator / Office Manager
Forres Sandle Manor School —Fordingbridge
- £30,000 a year
- Full-time
- Administrative experience
- Supervising experience
- Human resources
- Employee discount
Quick apply
Office Manager / Senior Administrator
ClearWater Sensors Ltd. —Southampton
- £30,000 - £40,000 a year
- Full-time
- Microsoft Word
- CRM software
- Microsoft Office
- Free parking
- Annual leave
Quick apply
1d
Resident Experience Associate
CompassRock International —Southampton
- £27,000 - £30,000 a year
- Weekend availability
- Microsoft Outlook
- Customer service
- Computer literacy
- Annual leave
- Sick pay
Quick apply
Senior Rehabilitation Case Manager - Salisbury
Proclaim Care Limited —Salisbury
- £52,000 - £55,000 a year
- Full-time
- Management
- Administrative experience
- Case management
- Annual leave
- Work from home
Finance Manager
University Hospital Southampton NHS Foundation Trust —Southampton
- £57,528 - £64,750 a year
- Full-time
- Communication skills
- Time management
11d
Regional Manager - Contract Cleaning
Samsic UK —Portsmouth
- £55,000 - £60,000 a year
- Full-time
- Management
- Contracts
- Leadership
Quick apply
Installer – Fire Rated Cable Transit & Penetration Sealing Systems (Naval Projects)
CSD Technical Services —Portsmouth
- £35,000 - £40,000 a year
- Overtime
- Construction experience
- Hand tools
- Mechanical knowledge
Quick apply
Engineering and NPD Manager
Dia-Stron —Andover
- £40,000 - £60,000 a year
- Part-time
- Computer Science
- Travel
- In-person
- Free parking
- Profit sharing
Quick apply
6d
Senior Project Lead - Housing
Southampton City Council —Southampton
- £57,755 - £65,222 a year
- Full-time
- Management
- Analysis skills
- Employee assistance programme
- Employee discount
13d
Procurement Manager
Griffon Marine —Southampton
- ERP systems
- Continuous improvement
- Leadership
Senior Product Manager
SkyBound —Southampton
- £80,000 - £90,000 a year
- Full-time
- Hybrid work
- Analysis skills
- Product management
- Software development
- Free parking
- Health & wellbeing programme
Quick apply
Senior Service Specialist - Bournemouth, Southampton, Portsmouth
Ecolab Inc. —Southampton
- Overtime
- Nursing home
- Paid training
Subcontracts Manufacturing Manager
Roke —Romsey
- Full-time
- Assembly
- Computer skills
- Communication skills
Fleet & Transport Manager
Connect It Utility Services Limited —Southampton
- £50,000 - £60,000 a year
- Full-time
- Management
- Microsoft Office
- Analysis skills
- Employee discount
- Sick pay
Quick apply
1d
Senior Delivery Manager
Maritime and Coastguard Agency —Southampton
- £44,241 a year
- Full-time
- Hybrid work
- Presentation skills
- Travel
- Contracts
- Annual leave
- Employee assistance programme
12d
Quality Manager - Horticulture / Plants
Double H Nurseries Ltd —New Milton
- £45,000 - £55,000 a year
- Full-time
- Continuous improvement
- Travel
- In-person
- Free parking
- Health & wellbeing programme
Quick apply
1d
Branch General Manager
DFS —Salisbury
- £34,432 - £44,500 a year
- Retail management
- Communication skills
- Paid training
- Employee discount
Quick apply
Senior Site Manager
Sphere Solutions —Salisbury
- £380 - £400 a day
- Temporary
- Management
- Supervising experience
- Organisational skills
- Free parking
Quick apply
District Recreation Manager
Forestry Commission —Lyndhurst
- £40,388 - £43,482 a year
- Weekend availability
- Hybrid work
- Microsoft Office
- Business development
- Project management
7d
Head of Planning and Subcontract Manufacturing
Roke —Romsey
- Full-time
- Assembly
- Computer skills
- Communication skills

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specification manager jobs near southampton

Senior Administrator / Office Manager

Forres Sandle Manor School -
Fordingbridge

Quick apply

Job details

Permanent | Full-time
£30,000 a year

Benefits

Employee discount
On-site parking

Qualifications

Administrative experience
Supervising experience
Human resources
Organisational skills
IT
Leadership
Communication skills

Full job description

PLEASE DO NOT APPLY DIRECTLY THROUGH INDEED.

APPLICATIONS WITHOUT A COMPLETED APPLICATION FORM WILL NOT BE CONSIDERED.

Job title: Senior Administrator / Office Manager

Reports to: Director of Operations

Location: Forres Sandle Manor School

Contract type: Full time

Hours: 40 hours per week, 52 weeks per year

Application deadline: 1st August 2026

Start date: As soon as possible

Introduction

Forres Sandle Manor School is seeking an experienced, highly organised and approachable Senior Administrator / Office Manager to lead our busy School Office. This pivotal role combines high-level administration, HR coordination, operational support and staff management. The postholder will embody the warm, professional ethos of the school and play a key part in ensuring the smooth day-to-day running of our operations.

Job Description

Purpose of the Role

The Senior Administrator / Office Manager ensures the effective, professional and efficient running of the School Office. The postholder reports to the Director of Operations, and provides support to the Headmaster, while also managing HR processes, coordinating school operations, and leading administrative staff.

Key Responsibilities

Leadership & Office Management

- Lead the daily operation and effectiveness of the School Office, ensuring a welcoming, organised and efficient environment.

- Manage all office inboxes, ensuring timely, accurate and professional communication with parents, staff and external stakeholders.

- Line manage Reception staff, supporting high standards of front-of-house professionalism.

- Monitor and maintain appropriate levels of stationery and office supplies.

- Improve administrative systems and workflows to enhance school efficiency.

- Oversee the creation and distribution of e-forms for school events, trips and activities.

- Ensure parental permissions and authorisations are logged and updated accurately on the school MIS.

Human Resources

- Support the Director of Operations with HR administration, including recruitment, onboarding, training and compliance tracking.

- Maintain accurate personnel records in line with safeguarding, ISI and data protection requirements.

- Assist with staff communications and support general HR processes related to the employee experience.

Administrative Support to Headmaster

- Provide high-quality secretarial support to the Headmaster (or other members of the senior leadership team as directed), including diary coordination where needed, correspondence, document preparation and meeting administration.

- Act as a key point of contact for current parents, offering a warm, professional and solution focused approach to queries.

School Operations & Compliance

- Compile and submit statutory census data accurately and to required deadlines.

- Assist with operational policy documentation and compliance registers as required.

- Support the coordination of the whole-school calendar, ensuring departments are aligned and informed.

- Work with catering, facilities, IT, transport and academic teams to support the smooth delivery of school activities and events.

- Coordinate school awards, ensuring items are ordered, engraved if needed, and organised for ceremonies.

- Manage the completion, signing and timely return of pupil references.

- Support operational planning and logistics at the start and end of each term.

- Assist in coordinating routine safety procedures, including fire drills and lock-down practices.

- Assist in distributing operational updates to staff, including any required bulletins and notices.

- Support visitor/contractor management systems and ensure safeguarding requirements are upheld.

- Log and track facilities/maintenance requests, liaising with the Facilities Team as required.

- Assist with Operational and Health & Safety administrative tasks as directed.

Community & Events

- Work closely with the parent committee to support planning, communication and administration of fundraising and community events.

- Assist with planning and delivering school occasions such as Open Days, induction events, performances, and celebrations.

- Assist with the planning, booking and logistics of external commercial lettings.

Person Specification Essential

- Significant administrative experience in a busy, multifaceted environment.

- Exceptional organisational skills and attention to detail.

- Warm, confident and professional communication skills.

- Ability to handle sensitive and confidential information with discretion.

- Strong IT skills and familiarity with management information systems.

- Ability to prioritise effectively and remain calm under pressure.

- Experience supervising or managing staff.

- Proactive, adaptable and solutions-focused approach.

Desirable

- Experience working in a school or education environment.

- Experience with HR administration.

- Experience with school MIS platforms (e.g. Schoolbase, Arbor).

- Understanding of operational and regulatory requirements in schools.

HOW TO APPLY Please complete an application form, which can be found at fsmschool.com/vacancies , including a supporting letter addressed to, HR Manager, and return to [email protected]

We are committed to the safeguarding of children and young people and we expect all staff to share this commitment. All applicants will be subject to pre-employment screening, which includes an enhanced DBS, online searches and reference check prior to appointment.

Job Types: Full-time, Permanent

Pay: £30,000.00 per year

Benefits:

Employee discount
On-site parking

Work Location: In person

Quick apply

Refine Your Search

specification manager jobs in southampton

Senior Administrator / Office Manager

Office Manager / Senior Administrator

Resident Experience Associate

Senior Rehabilitation Case Manager - Salisbury

Finance Manager

Regional Manager - Contract Cleaning

Installer – Fire Rated Cable Transit & Penetration Sealing Systems (Naval Projects)

Engineering and NPD Manager

Senior Project Lead - Housing

Procurement Manager

Senior Product Manager

Senior Service Specialist - Bournemouth, Southampton, Portsmouth

Subcontracts Manufacturing Manager

Fleet & Transport Manager

Senior Delivery Manager

Quality Manager - Horticulture / Plants

Branch General Manager

Senior Site Manager

District Recreation Manager

Head of Planning and Subcontract Manufacturing

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