Executive administrator Work, Jobs in Southwark (with Salaries)

Health & Safety and Office Administrator
Exa —London
- £37,260 - £41,400 a year
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
5d
PA Administrator - APMIC
Imperial College London —London
- £41,005 - £45,616 a year
- Full-time
- Analysis skills
- Communication skills
- Annual leave
1d
PRIVATE GP PERSONAL ASSISTANT AND PATIENT CARE COORDINATOR
The Staight Practice —London
- £24,420.00 - £37,871.41 a year
- Part-time
- Microsoft Office
- Administrative experience
- QuickBooks
Quick apply
5d
Team Administrator
Stephenson Harwood LLC —London
- Microsoft Office
- Hotel
- Organisational skills
- Employee discount
1d
Operations Assistant
Imperial College London —South Kensington
- £41,005 - £45,616 a year
- Full-time
- Microsoft Outlook
- Administrative experience
- University
- Annual leave
5d
Executive Administrator
ASD Learning LTD —Welling
- £27,000 - £30,000 a year
- Full-time
- English
- Travel
- IT
- Health & wellbeing programme
- Sick pay
Quick apply
Board Administrator and CEO Office Support
techUK —London
- £19,800 - £24,700 a year
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
6d
Board Administrator
Intercontinental Exchange Holdings, Inc. —London
- Full-time
- Microsoft Powerpoint
- Microsoft Outlook
- Administrative experience
6h
Commercial Administrator
PEARSON WHIFFIN RECRUITMENT LTD —London
- £25,000 - £33,000 a year
- Monday to Friday
- Computer literacy
- IT
12h
General Administrator / PA / claims investigator
Junction 7 Limited —Coulsdon
- £13 - £17 an hour
- Part-time
- Microsoft Office
- Administrative experience
- Travel
Quick apply
12d
Team Administrator and Case Manager
Howden Group Holdings —London
- Full-time
- Hybrid work
- Management
- Microsoft Office
- Travel
14d
Network Administrator
Fortex —London
- Computer Science
- Computer networking
Quality and Programmes Administrator
Universite Paris Dauphine - PSL, London campus —London
- £31,000 - £34,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
Buying Administrator and International Media Executive
WHSmith International —London
- Full-time
- Communication skills
Quick apply
7d
Administrator & Registrar Coordinator
The Court Theatre Training Company —London
- Up to £28,000 a year
- Full-time
- Microsoft Powerpoint
- English
- Administrative experience
- Employee assistance programme
- Employee discount
Quick apply
7d
Senior Administrator
Harris Federation —London
- £36,000 - £45,000 a year
- Oracle
- Administrative experience
- Organisational skills
- Annual leave
- Employee assistance programme
10d
Planner
Mears Group —London
- Up to £29,865.80 a year
- Monday to Friday
- Maintenance
- Organisational skills
- IT
- Annual leave
- Employee discount
Investment Administrator - Client Data & Payments
Arbuthnot Latham —London
- Microsoft Excel
- Communication skills
7d
Sales Administrator
EMJ —London
- £30,000 a year
- Monday to Friday
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Analysis skills
Quick apply
Research Coordinator
Imperial College London —South Kensington
- £41,005 - £45,616 a year
- Full-time
- University
- Communication skills
- School
- Annual leave

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Health & Safety and Office Administrator

Exa -
London

Quick apply

Job details

£37,260 - £41,400 a year
5 days ago

Qualifications

Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft Office
Administrative experience
Organisational skills
Communication skills
Time management

Full job description

Job Overview

The Health & Safety and Office Administrator is responsible for the coordination and administration of health and safety activities across all EXA locations, alongside providing office administration support for the London headquarters.

The role ensures that health and safety documentation, records, and compliance activities are maintained in line with company policies and applicable regulatory requirements. It supports the delivery of EXA’s Health & Safety framework and does not hold formal responsibility for statutory H&S sign-off or technical certification.

In addition, the role supports the efficient day-to-day operation of the London office through the provision of consistent and effective administrative services.

Key Responsibilities

Health & Safety

Health & Safety (All EXA Locations)

Maintain and support the effective operation of health and safety processes, including the management of records, documentation, and policies
Liaise with local office representatives to ensure consistent health and safety standards are implemented across all locations
Ensure emergency procedures, fire safety measures, and first aid provisions are in place and regularly reviewed
Support the completion and regular review of risk assessments, ensuring they remain current and compliant
Record and monitor incidents, accidents, and near misses, ensuring appropriate logging, follow-up, and support for investigations where required
Assist with internal audits and compliance reviews
Coordinate health and safety training and maintain accurate training records
Monitor adherence to company health and safety policies and procedures
Act as a point of contact for health and safety matters, providing guidance and escalating issues where appropriate.

Office Administration (London HQ)

Provide administrative support to designated members of the Executive Team, including diary management, travel coordination, and expense processing
Manage incoming calls to the main company line, ensuring calls are directed appropriately and messages are recorded
Administer the EXA signature inbox, ensuring documentation is processed, signed, and distributed in a timely manner
Manage front-of-house responsibilities, acting as the first point of contact for visitors and ensuring a professional office environment
Coordinate meeting rooms, including scheduling, setup, refreshments, and post-meeting clearance
Manage incoming and outgoing post, including arranging courier services
Order and maintain office supplies, including stationery and refreshments
Provide general administrative support, including raising purchase orders and resolving invoice queries
Develop and maintain structured documentation and filing systems
Maintain and regularly update the London HQ Office Management Guide

Key Skills & Experience

Previous experience in an administrative or office support role
Strong organisational and time management skills
Experience or confidence managing health & safety processes
Comfortable managing shared inboxes and coordinating actions
Strong communication skills with the ability to interact professionally with visitors and stakeholders
Proficiency in Microsoft Office (Outlook, Word, Excel, Teams)

Personal Attributes

Proactive with a strong sense of ownership
Detail-oriented and highly organised
Professional and approachable
Confident communicator
Adaptable in a fast-paced, multi-site environment

Our working environment

We are committed to working in the location where we do our best work. As a small and growing company with great offices in great locations, most employees will aim to be in the office 3 days a week and 2 days working from home/ other locations.

Here at EXA, we believe the future includes everyone, we are open to all applications to create an environment and culture that includes one and all. We are a proud global community, that wants to drive diversity of thought though our employees and culture. We want you to come as you and make yourself and EXA successful.

Due to the amount of applications, we may not be able to respond to all applicants. If you do not hear from EXA in 3 weeks after applications, you have been unsuccessful.

All successful applicants will go through background screening.

Quick apply

Refine Your Search

executive administrator jobs in southwark

Health & Safety and Office Administrator

PA Administrator - APMIC

PRIVATE GP PERSONAL ASSISTANT AND PATIENT CARE COORDINATOR

Team Administrator

Operations Assistant

Executive Administrator

Board Administrator and CEO Office Support

Board Administrator

Commercial Administrator

General Administrator / PA / claims investigator

Team Administrator and Case Manager

Network Administrator

Quality and Programmes Administrator

Buying Administrator and International Media Executive

Administrator & Registrar Coordinator

Senior Administrator

Planner

Investment Administrator - Client Data & Payments

Sales Administrator

Research Coordinator

I want to receive the latest job alerts for executive administrator in southwark

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