Maintenance administrator Work, Jobs in Sutton, Gtl (with Salaries)

BMS Service & Maintenance Administrator
Imperium Building Systems Limited —Carshalton
- £27,000 - £38,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
7d
Repairs Scheduler / Maintenance Administrator
Kensal Rise Plumbers —Queens Park
- £27,000 - £35,000 a year
- Full-time
- Customer service
- Maintenance
- English
Quick apply
6d
Building Operations Administrator
University of the Arts London —London
- £34,436 - £41,196 a year
- Full-time
- Administrative experience
- Communication skills
- School
3d
Maintenance Support Administrator
Wentworth Estates —Ilford
- From £25,000 a year
- Full-time
- Customer service
- Maintenance
- Microsoft Office
Quick apply
Maintenance Administrator
Penn Contracting LTD —Cobham
- £19,000 - £25,000 a year
- Part-time
- Microsoft Word
- Microsoft Excel
- Customer service
- Free parking
- Health & wellbeing programme
Quick apply
Assistant Technician - Media Preparation Facility
University College London —London
- £31,904 - £35,575 a year
- Full-time
- Laboratory experience
- Organisational skills
- Communication skills
- Annual leave
- Employee assistance programme
8d
Office and Facilities Manager
PERNOD RICARD UK LTD —London
- Maintenance
- Contracts
- Communication skills
- Employee discount
Quick apply
3d
Office Facilities & Operations Manager, Woking
Collaborate Industries Limited —Woking
- £40,000 - £45,000 a year
- Full-time
- English
- Microsoft Office
- Supervising experience
- Free parking
- Annual leave
Quick apply
11h
OFFICE - Facilities and Maintenance Coordinator
Office Shoes —London
- Microsoft Excel
- Oracle
- Administrative experience
Quick apply
4h
Administrative Assistant - London Building Restoration
RecruitmentRevolution.com —London
- £25,500 a year
- Monday to Friday
- Sales
- Customer service
- Maintenance
2d
Office & Facilities Manager
OakNorth Bank —London
- Full-time
- Driving
- Organisational skills
- Contracts
2h
Sales Administration- Facilities Manager (Property/Estate Agents Background Preferred)
Tulip Cleaning —Slough
- £25,000 - £28,000 a year
- Temporary
- Microsoft Excel
- Sales
- Administrative experience
- Free parking
Quick apply
22h
Lettings Administrator/property maintenance
Sincere Lettings —London
- £13 - £14 an hour
- Full-time
- Administrative experience
- Organisational skills
- In-person
Quick apply

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BMS Service & Maintenance Administrator

Imperium Building Systems Limited
Carshalton

Quick apply

Job details

Full-time
£27,000 - £38,000 a year
7 days ago

Qualifications

Microsoft Word
Microsoft Excel
Microsoft Outlook
Maintenance
Microsoft Office
Administrative experience
Organisational skills
Contracts
Communication skills

Full job description

BMS Service & Maintenance Administrator /
Aftercare Co-Ordinator

Job Title: Aftercare Coordinator
Department / Team: Aftercare
Reports To: Aftercare Director
Direct Reports: None
Location & Work Pattern: Office-based (SM5), Monday–Friday
Contract Type: Full-time

Summary

In this role, you own the day-to-day coordination of our service department, ensuring engineers are effectively scheduled, clients are well looked after, and service delivery runs smoothly. You act as the central point between clients, engineers, and internal teams, proactively managing workloads, resolving issues, and maintaining high service standards across all service contracts and reactive works.

Key Responsibilities

You will:

Own service delivery coordination, ensuring all jobs, PPM visits, and reactive works are planned, scheduled, and completed efficiently
Manage engineer schedules and workload, making day-to-day decisions to optimise resource use and meet client expectations
Act as the primary point of contact for service clients, maintaining strong relationships and ensuring a professional, responsive experience
Coordinate and track all service activity, ensuring reports, updates, and job progress are completed accurately and on time
Oversee PPM planning and delivery, ensuring visits are scheduled proactively and aligned with contractual requirements
Support commercial performance, including issuing invoices, following up on quotes and renewals, and maintaining visibility of outstanding work
Resolve client issues and complaints, taking ownership of problems and escalating where appropriate
Ensure accurate system management, maintaining up-to-date records across service platforms (e.g. Simpro) to support visibility and reporting

Duties

Plan and schedule engineer visits, including reactive and planned maintenance works
Liaise with clients to coordinate bookings, changes, and updates
Issue work orders and job information to engineers and subcontractors
Track engineer reports and ensure timely completion and distribution to clients
Raise purchase orders and coordinate materials required for works
Create and issue invoices in line with completed works
Monitor outstanding quotes and renewals, ensuring timely follow-up
Support credit control processes by assisting with payment chasing where required
Maintain service schedules, job logs, and internal systems
Coordinate logistics including deliveries, returns, and equipment movements
Support fleet administration (servicing, MOTs, general coordination)

Location & Commitments

Office-based role in SM5
Core hours: 08:00–17:00
Occasional flexibility required to support urgent service issues
No regular travel required

Candidate Requirements

Essential

Skills & competencies

Strong organisational and coordination skills, with the ability to manage multiple priorities
Confident decision-making in a fast-paced environment
Excellent communication skills with the ability to manage both clients and internal teams
Ability to take ownership of tasks and see them through to completion
Problem-solving mindset with a proactive approach to resolving issues

Technical

Experience using business systems (e.g. CRM, job management, or scheduling systems such as Simpro or equivalent)
Proficient in Microsoft Office (Outlook, Excel, Word)

Experience

Proven experience in a coordination, scheduling, or administrative role
Experience working with clients/customers in a professional environment
Experience coordinating field-based teams or engineers (or similar)

Ways of working

High attention to detail and accuracy
Able to work under pressure and manage competing demands
Follows processes but is confident adapting when needed
Communicates clearly and escalates issues appropriately

Desired

Experience within construction, engineering, or building services
Experience with service contracts or maintenance environments
Familiarity with Simpro or similar systems
Basic understanding of invoicing and commercial processes

Quick apply

Refine Your Search

maintenance administrator jobs in sutton, gtl

BMS Service & Maintenance Administrator

Repairs Scheduler / Maintenance Administrator

Building Operations Administrator

Maintenance Support Administrator

Maintenance Administrator

Assistant Technician - Media Preparation Facility

Office and Facilities Manager

Office Facilities & Operations Manager, Woking

OFFICE - Facilities and Maintenance Coordinator

Administrative Assistant - London Building Restoration

Office & Facilities Manager

Sales Administration- Facilities Manager (Property/Estate Agents Background Preferred)

Lettings Administrator/property maintenance

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