MKP Consultants is a forward-thinking firm of consulting engineers founded in 1999, with an outstanding reputation for delivering design products of the highest calibre. MKP work with the top contractors and developers in the UK on a diverse, multi-million-pound design portfolio including residential, commercial and industrial projects. Our team combines a passion for building services engineering with a practical, pragmatic approach to deliver robust, innovative and efficient solutions.
MKP is based between Winchester and Basingstoke and we are a very successful practice that specialises in producing extremely detailed mechanical and electrical designs.
An ability to work independently and as part of a team, with a flexible working approach to meet deadlines as necessary, is essential. In return, we can offer a competitive salary, extensive and continuing training and the opportunity to progress your career within a supportive and close-knit team environment. The requirements, duties and responsibilities detailed below reflect the core activities of the role but are not intended to be all-inclusive and additional duties may be required on a project-by-project basis.
Full Job Description
The Document Controller is responsible for controlling the numbering, filing, sorting, publication and retrieval of electronically stored data produced by the Technical Team, and other Project documentation, in a timely, accurate and efficient manner.
The Document Controller’s role is to assist and service the needs of both internal and external document management functions. This role will suit a highly motivated, organised and passionate individual preferably with an architecture, construction or engineering background.
The Document Controller will be:
- Controlling company and project documentation and to maintain effective and efficient archiving of all electronic and hard copy documentation.
- Improving existing document control procedures.
- Maintaining a systematic approach to the management of information within the construction team.
- Registering all formal change documentation.
- Facilitate submission documentation transfer between external and internal server portals.
- Managing, registering and saving all incoming and outgoing drawing and document files in accordance with the filing structure and systems.
- Preparing Drawing Issue Sheets for all formal issuing of drawings and technical documents, and ensure all documentation is correctly submitted.
- Preparing Returned Drawing Submission Sheets for all consultant and sub-contractor drawings returned with comments and mark-up.
- Assist project and site teams by monitoring project workflows, anticipating busy periods and deadlines, collating drawings, and technical documents.
- Distributing drawings and technical documents to internal and external recipients in electronic and paper form.
- Ensuring documents are distributed in a timely manner in accordance with project programmes and issuing communication status.
- Audit quality check of all submittals and conducting regular reviews and document audits.
- Support the Project Teams with day-to-day project administration.
- Publishing and regularly monitoring content.
Required skills:
- Experience in a document controller role, preferably with an architecture, construction or engineering environment.
- Strong communication skills (both written and verbal) and the ability to work individually and as part of a team.
- Logical, highly organised, good time management and with strong attention to detail.
- Proficient with Microsoft Office suite and Microsoft Project.
- Proficient with 3rdparty document control websites
- The ability to work under pressure, multi task and meet deadlines.
- Administration skills.
- An excellent telephone manner.
Benefits:
- Competitive salary
- 21 days annual leave
- Outstanding offices in beautiful rural location
- Company that places emphasis on maintaining excellent reputation for producing the highest standard of project deliverables
- Pension scheme
Working hours will be: Monday - Friday 8.30am – 5pm.
Job Types: Permanent, Full-time
Pay: £23,000.00-£30,000.00 per year
Benefits:
- Casual dress
- Company pension
- On-site parking
Ability to commute/relocate:
- Winchester SO21 3FL: reliably commute or plan to relocate before starting work (required)
Work Location: In person
