Role Summary
Terra Global Solutions is seeking a highly organised and proactive Bookkeeper and Office Administrator to support the smooth day-to-day running of our finance and administrative operations. Working across multiple international businesses, you will be responsible for maintaining accurate financial records in Xero, managing accounts payable and receivable processes, supporting month-end reporting, and helping to ensure strong financial controls. The role also provides general office administration support and plays an important part in keeping business operations organised, efficient, and compliant within a growing international sales and manufacturing environment.
Key Responsibilities
Bookkeeping & Transaction Processing
· Manage day-to-day bookkeeping and transaction processing using Xero
· Maintain accurate ledgers (sales, purchase, and general ledger) in line with agreed processes, including posting and allocating receipts and payments; manage credit notes and adjustments.
· Process supplier invoices, multi-currency staff expenses, and other costs; ensure correct coding and supporting documentation.
· Process sales/customer invoices and reimbursement requests, including chasing overdue payments
Bank, Card & Balance Sheet Reconciliations
· Perform regular bank reconciliations (daily/weekly as required).
· Reconcile credit card and payment platform accounts where applicable.
· Maintain balance sheet schedules and reconcile key accounts (e.g., VAT, payroll control, debtors/creditors, prepayments/accruals).
Accounts payable / Receivable Support
· Manage supplier payment runs in line with approval processes and payment terms.
· Track aged payables and resolve supplier queries promptly.
· Monitor aged receivables, support credit control, and follow up overdue invoices professionally.
· Liaise professionally with suppliers, customers, external accountants, and business partners to resolve queries and maintain effective working relationships.
VAT and Compliance Support
· Prepare VAT returns and supporting workings (where within remit), ensuring accuracy and deadlines are met.
· Maintain audit-ready records and ensure transactions are supported by appropriate documentation.
· Support compliance with internal policies and external requirements (e.g., Making Tax Digital where applicable).
Month-End and Reporting Support
· Assist with month-end close activities, including journals (e.g., accruals, prepayments, depreciation) as agreed.
· Produce routine reports (e.g., cashflow, P&L summaries, aged debt/credit, budget vs actual) to agreed timelines.
· Monitor cashflow and provide visibility of upcoming receipts, payments, and potential cashflow issues.
· Provide clear commentary on variances, anomalies, and data quality issues.
Process Improvement & Controls
· Maintain and improve bookkeeping processes, templates, and documentation.
· Write and maintain Standard Operating Procedures (SOPs).
· Support system setup and tidy-up projects (e.g., chart of accounts review, historical cleanup).
Office Administrative Duties
· Organise logistics for outgoing shipments
· Handle incoming phone calls, take accurate messages, and route queries to the appropriate person.
· Provide a professional first point of contact for customers, suppliers, and other stakeholders.
· Receive, sort, and distribute incoming post; prepare outgoing mail and courier items.
· Order and monitor office supplies and stationery (where applicable) and keep shared spaces organised.
· Assist with scheduling (where required), including booking meetings and maintaining shared calendars.
Skills & Experience – Essential
- AAT qualification (or equivalent)
- Experience with Xero.
- Experience creating SOPs and process documentation.
- Experience within a manufacturing and international business environment.
- Experience using Apple MacBook, Microsoft Excel, Teams, Outlook, SharePoint
- Clear and timely written and verbal communication.
- Must have right to work in UK
Working Style & Behaviours
- Diligent, proactive, dependable and accountable, with a positive attitude and strong initiative.
- Able to work independently and collaborate effectively with remote teams.
- Highly organised and process-driven.
- Calm under pressure and able to manage competing priorities.
- Collaborative and supportive team player.
- Continuous improvement mindset.
What We Offer
- Flexible working opportunities.
- Opportunity to grow with a successful international business.
- Varied and interesting responsibilities.
- Collaborative and entrepreneurial culture.
- Direct exposure to leadership and business decision-making.
How to Apply
Please submit your CV together with a cover letter to give a brief introduction outlining your relevant experience and interest in the role to Anthea Cosstick, Managing Director email: [email protected]
Job Types: Part-time, Permanent
Pay: £13.00-£15.00 per hour
Experience:
Work Location: In person
