Contract specialist Work, Jobs in Westminster, Gtl (with Salaries)

Office Admin
Property and Building Repairs Limited —London
- £2,700 - £3,100 a month
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Annual leave
Quick apply
10h
People Operations Specialist - Contract
RedCloud —London
- Hybrid work
- Human resources
Contract Specialist
vServices —London
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Front of House - Receptionist
Barclays —London
- Customer service
- Maintenance
- Administrative experience
1h
Receptionist
Howden Group Holdings —London
- Full-time
- Hybrid work
- Customer service
- English
- Microsoft Office
12d
Reward Operations Specialist
Chanel —London
- Full-time
- Human resources
- Organisational skills
- Communication skills
- Employee assistance programme
- Employee discount
9d
People & Talent Specialist
Dorchester Collection —London
- Monday to Friday
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Work from home
12d
Employee Relations Manager
Guy's and St Thomas' NHS Foundation Trust —London
- £58,133 - £65,261 a year
- Full-time
- Management
- Human resources
23h
Legal Counsel Specialist - Freelance AI Trainer Project
Meridial —London
- £50 - £75 an hour
- Remote
- AI
- Teaching
- Annual leave
Global Benefits Senior Specialist
Boston Consulting Group —London
- Full-time
- Microsoft Excel
- Analysis skills
Assistant Analyst Talent Acquisition
European Bank for Reconstruction and Development —London
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
22h
Business Support Administrator
Equans —Barbican
- Full-time
- Microsoft Excel
- Oracle
- Microsoft Outlook
- Annual leave
- Employee assistance programme
Learning and Organisational Development Partner
House of Lords —Westminster
- £46,500 a year
- Full-time
- Hybrid work
- Presentation skills
- Continuous improvement
- Human resources
- Annual leave
1d
Talent Connection Coordinator (12-Month Fixed Term Contract)
Disney —London
- Microsoft Outlook
- Administrative experience
- Organisational skills
- Annual leave
- Employee discount
8d
Change Manager (fixed term contract)
Blick Rothenberg —London
- Full-time
- Project management
- Communication skills
Quick apply
14d
PGR Training and Development Specialist
Brunel University —London
- £45,390 - £65,236 a year
- Hybrid work
- University
- Annual leave
8d
Operations Administrator
University College London —London
- £36,433 - £41,833 a year
- Full-time
- Doctoral degree
- Microsoft Office
- Administrative experience
- Annual leave
- Employee assistance programme
12d
Litigation Specialist - Freelance AI Trainer Project
Meridial —London
- £50 - £75 an hour
- Remote
- AI
- Teaching
- Annual leave
People Operations Specialist
Pangaea Data —London
- Human resources
- Contracts
- Communication skills
- Flexible schedule
- Life insurance
Human Resources Specialist
Haynes and Boone, LLP —London
- Full-time
- Microsoft Office
- Analysis skills
- Bachelor's degree
4d

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Office Admin

Property and Building Repairs Limited
London

Quick apply

Job details

Full-time
£2,700 - £3,100 a month
10 hours ago

Benefits

Annual leave

Qualifications

Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft Office
Communication skills

Full job description

About Us

Property and Building Repairs Limited is a specialist property maintenance and construction company working throughout London. We provide reactive repairs, planned maintenance, leak detection, roofing, drainage, paving, decorating, fire safety works, window repairs, investigations, and general building maintenance for managing agents, freeholders, commercial clients, and residential developments.

Due to continued growth, we are looking for an organised, proactive, and highly motivated Office Administrator / Construction Coordinator to join our team.

You will be working from our office in Potters Bar, EN6.

The Role

This is a fast-paced role where you will be responsible for coordinating jobs from start to finish, ensuring engineers and contractors have all necessary information, maintaining excellent communication with clients and residents, and assisting with administration and reporting.

You will be the link between our clients, residents, surveyors, and office team.

Working Hours are 08.30am to 05.00pm - Monday to Friday

28 days annual leave (8 bank holidays + 20 days of your choice)

Key Responsibilities

Job Management & Scheduling

Monitor and manage incoming work orders through Dwellant and other client portals.
Review new instructions and allocate works accordingly.
Create and maintain job files.
Schedule engineers, surveyors, and contractors.
Monitor outstanding jobs and ensure deadlines are met.
Chase updates from site teams throughout the day.
Ensure emergency works are prioritised and attended promptly.

Resident Liaison

Contact leaseholders, tenants, and residents to arrange access appointments.
Coordinate access for surveys, investigations, repairs, and inspections.
Issue appointment confirmations and reminders.
Handle resident enquiries professionally and efficiently.
Maintain records of all communications.

Site Team Coordination

Issue work instructions to engineers and site operatives.
Send photographs, reports, specifications, and client instructions to site staff.
Ensure operatives have all required information before attending site.
Monitor progress of works throughout the day.
Escalate issues to management where necessary.

Email & Client Management

Manage multiple company email inboxes.
Respond to client enquiries.
Liaise with managing agents, surveyors, residents, suppliers, and contractors.
Follow up on outstanding information and approvals.
Maintain professional communication at all times.

Reports, Quotations & Invoicing

Prepare job reports using photographs and site information provided by engineers.
Compile quotations for construction and maintenance works.
Raise invoices accurately and promptly.
Upload reports and quotations to client portals.
Maintain records of completed works.
Assist with tender submissions and project documentation.

Administration Duties

Maintain company databases and records.
Update spreadsheets and job tracking systems.
Organise photographs, reports, certificates, and completion documents.
Assist with document preparation including RAMS, permits, notices, and compliance paperwork.
Ensure all files are stored correctly and can be retrieved easily.

Preferred Experience

The ideal candidate will have experience in one or more of the following:

Property Management
Construction Administration
Building Maintenance
Facilities Management
Repairs & Maintenance Coordination
Dwellant Portal
Microsoft Office (Word, Excel, Outlook)
Preparing quotations and invoices
Customer service and resident liaison

Personal Qualities

Highly organised
Excellent telephone manner
Strong written and verbal communication skills
Able to work under pressure
Excellent attention to detail
Able to prioritise workload effectively
Self-motivated and proactive
Professional and confident when dealing with clients and residents

What You'll Be Dealing With

You will regularly coordinate works including:

Leak detection investigations
Roofing repairs
Drainage works
Window repairs and replacements
Fire safety works
Decorating and making-good works
External paving and hard landscaping repairs
Emergency call-outs
Block management maintenance works
Building inspections and surveys

Career Progression

This role offers excellent progression opportunities into:

Senior Construction Coordinator
Office Manager
Contracts Administrator
Project Coordinator
Operations Manager

The successful candidate will become a key part of the business and play a major role in the day-to-day running and growth of the company.

Applications Close on 26th of June 2026

Pay: £2,700.00-£3,100.00 per month

Work Location: In person

Quick apply

Refine Your Search

contract specialist jobs in westminster, gtl

Office Admin

People Operations Specialist - Contract

Contract Specialist

Front of House - Receptionist

Receptionist

Reward Operations Specialist

People & Talent Specialist

Employee Relations Manager

Legal Counsel Specialist - Freelance AI Trainer Project

Global Benefits Senior Specialist

Assistant Analyst Talent Acquisition

Business Support Administrator

Learning and Organisational Development Partner

Talent Connection Coordinator (12-Month Fixed Term Contract)

Change Manager (fixed term contract)

PGR Training and Development Specialist

Operations Administrator

Litigation Specialist - Freelance AI Trainer Project

People Operations Specialist

Human Resources Specialist

I want to receive the latest job alerts for contract specialist in westminster, gtl

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