Service desk coordinator Work, Jobs in Westminster, Gtl (with Salaries)

Project Coordinator / Team Administrator
ZHA —London
- Microsoft Powerpoint
- Microsoft Outlook
- IT
6d
Office Coordinator (f/m/d)
EnBW UK Ltd —London
- Hybrid work
- Microsoft Office
- Organisational skills
- Communication skills
11d
Reception Coordinator
University College London Hospitals NHS Foundation Trust —London
- £34,186 - £37,389 a year
- Weekend availability
- Customer service
2d
Patient Care/Reception Team Member
Dentaprime UK plc —London
- Full-time
- Customer service
- English
- Accounting
- Annual leave
Quick apply
12d
Reservations Coordinator
Maybourne —London
- Full-time
- Hotel
- Annual leave
- Referral programme
Quick apply
1d
House Coordinator
Maslow's —Kensington
- £14.00 - £14.80 an hour
- Full-time
- Hospitality
- English
- Administrative experience
- Employee discount
- Referral programme
Quick apply
Part Time Receptionist/Clinic Coordinator
Dr Preema London Clinic —London
- £25,000 - £32,000 a year
- 8 hour shift
- Sales
- Organisational skills
- Front desk
- Employee discount
Quick apply
6d
Reception/Administrator
Begg Practice —London
- £12.71 an hour
- Part-time
- Microsoft Word
- Google Suite
- Microsoft Excel
- Health & wellbeing programme
- Employee discount
Quick apply
6d
Project Coordinator - 12-month fixed-term
WSP —London
- Part-time
- Hybrid work
- Administrative experience
- Organisational skills
- SharePoint
- Flexitime
- Work from home
Facilities Coordinator
JLL —London
- In-person
13d
Front of House Manager - Ropemaker Place, London
Savills Management Resources —London
- £40,000 a year
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
5d
Project Coordinator
Netcalibre Ltd —London
- £25,000 - £32,000 a year
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Paid training
Quick apply
IT Support Coordinator
CIBSE —London
- Up to £35,000 a year
- Full-time
- Hybrid work
- IT
- Communication skills
- Annual leave
- Referral programme
Quick apply
3d
Global Services Coordinator
Rapport —London
- £33,456 a year
- Full-time
- Microsoft Office
- Time management
- Employee assistance programme
2d
Helpdesk Co-Ordinator
InPost UK —Hemel Hempstead
- Hybrid work
- Customer service
- Communication skills
- Time management
- Annual leave
Quick apply
Facilities Coordinator
NAB-Jones Lang LaSalle Services —London
- Full-time
- In-person
Quick apply
13d
Concierge Coordinator, Pre-Opening - The St. Regis London
Marriott International, Inc —London
- Full-time
- Hotel
- Administrative experience
- Organisational skills
- Employee assistance programme
- Sick pay
Aesthetic clinic Front of House
Dr Rasha Clinic —London
- From £30,000 a year
- Full-time
- Customer service
- Microsoft Office
- In-person
- Annual leave
- Employee discount
Quick apply
Receptionist
NAB-Jones Lang LaSalle Services —London
- Full-time
- Microsoft Word
- Microsoft Excel
- Customer service
Quick apply
5d
Workplace Coordinator
Hearst Networks —London
- Hybrid work
- Customer service
- Microsoft Office
- Front desk

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Project Coordinator / Team Administrator

ZHA -
London

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Job details

Permanent
6 days ago

Qualifications

Microsoft Powerpoint
Microsoft Outlook
IT
Communication skills

Full job description

Overview

At ZHA, we are seeking a Project Coordinator / Team Administrator to join our London team on a permanent contract. The purpose of the role is to be responsible for providing administrative services and support to junior and senior members of the Project teams.

Main responsibilities

Cluster Director/Directors/Associate Directors:

Diary coordination, arranging internal and external client meetings and site visits (sending outlook invites, preparing travel arrangements)
Provide administrative and co-ordination support to Project Directors and senior staff members within the cluster
Filtering queries, developing a sound understanding of their requirements and responding accordingly
Coordinate travel and all bookings, ensuring authorisation from general management for members of the cluster
Liaising with the accounts departments for the preparation of cost – finance related documents: invoices, fee proposals, contracts, management accounts, etc.
Assist Directors and Associates with expenses

Other areas of responsibility and Cluster support (not exhaustive):

Provide ad hoc administrative and co-ordination support to the Project Architects and relevant teams
Check timesheets & assist with the allocation of project resourcing
Liaise with accounts and other departments on behalf of the cluster and staff
Assist with documentation related to project submissions
Format correspondence & liaise with clients/ consultants
Travel booking for the team including international visas
Assist with project invoicing & staff planning as directed
Assist project leaders updating project related information on workspace
Co-ordinate with the New Business team for new project proposals
Support in arranging documents for the Cluster Management meetings: overview of cluster forecasts costs, invoicing, debtors lists and project resourcing
Set-up meetings, design review events & conference calls. Send invites & prepare documents/ agendas where necessary
Co-ordinate with facilities management for desk moves, stationary & other office management items
Co-ordinate with IT for computer problems, upgrades & queries
Co-ordinate with Reception for meeting room booking, post & couriers
Co-ordinate with People and Talent for new starters, interviews etc.
Organise annual staff appraisals for the cluster
Organise document translations where needed
Assist in keeping the designated studio area tidy & organised
Helping organise refreshments with occasional assistance in preparation for cluster events
Cover other project coordinators’ holidays/sickness

Support of other Project Coordinators across all Clusters:

Acting as a point of contact for questions and queries to the other Project Coordinators
Provide training and guidance as and when needed
Supporting of all Project Coordinators during busy periods

Skills Required

Excellent communication skills both orally and in writing
Excellent inter-personal skills
Good IT skills (Word, Excel, PowerPoint, Outlook)
Ability to prioritise and plan effectively
Highly organised, especially when dealing with a constantly changing environment
Diplomacy, professionalism and tact for a wide variety of situations and personalities

Required experience

Previous experience as a Project Coordinator, studio coordinator or equivalent role.

How to apply

To apply for this role, please complete the online application form and upload your cover letter and CV as part of your submission.

About us

ZHA redefined architecture for the 21st century with a repertoire of projects that have captured imaginations across the globe. Creating buildings uniquely tailored to the communities they serve, ZHA has been awarded the highest honours from professional and academic institutions worldwide. Founded by Dame Zaha, ZHA is one of the world’s most innovative architectural studios—and has been for almost 50 years. These five decades of detailed research are inscribed within ZHA’s buildings which become more spatially inventive, more structurally efficient, more technologically advanced, and more environmentally considerate with each new design. ZHA’s 500 staff in five offices worldwide are currently developing projects in 34 countries across six continents—combining pioneering design solutions with ecologically sound materials and sustainable construction practices to meet the aspirations of each new generation.

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Refine Your Search

service desk coordinator jobs in westminster, gtl

Project Coordinator / Team Administrator

Office Coordinator (f/m/d)

Reception Coordinator

Patient Care/Reception Team Member

Reservations Coordinator

House Coordinator

Part Time Receptionist/Clinic Coordinator

Reception/Administrator

Project Coordinator - 12-month fixed-term

Facilities Coordinator

Front of House Manager - Ropemaker Place, London

Project Coordinator

IT Support Coordinator

Global Services Coordinator

Helpdesk Co-Ordinator

Facilities Coordinator

Concierge Coordinator, Pre-Opening - The St. Regis London

Aesthetic clinic Front of House

Receptionist

Workplace Coordinator

I want to receive the latest job alerts for service desk coordinator in westminster, gtl

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