Introduction
Saab UK is part of Scandinavia’s largest defence company, bringing together the best of Swedish and British innovation. Saab offers world-leading solutions and services in defence, aviation, space, and civil security to keep people and society safe. Our UK presence has been growing at pace, meaning we can offer a wide range of opportunities for personal fulfilment and career growth. We currently employ over 600 people across eight sites in the UK, and our specialisations include software engineering, underwater robotics, radars, AI, and armed forces training.
What you will be part of
Saab is a leading defence and security company with an enduring purpose, to help nations keep their people and society safe.
Empowered by its 28,000 talented people, Saab constantly pushes the boundaries of technology to create a safer and more sustainable world.
Saab designs, manufactures and maintains advanced systems in aeronautics, weapons, command and control, sensors and underwater systems.
Saab is headquartered in Sweden. It has major operations all over the world and is part of the domestic defence capability of several nations.
The Role:
The HR Assistant role will provide Operational and administrative support for the HR function of our Saab Seaeye Business Unit. The role requires high levels of discretion and attention to detail.
Key Responsibilities:
Recruitment and Onboarding
Supporting the recruitment team with offers of employment and contracts through to the onboarding and induction programs. Supporting Managers through the process and taking lead to feed back to the recruitment team.
Prepare contracts of employment for all new starters and internal transfers
Responsible for the new starter process and inductions, ensuring all necessary paperwork is returned and accurately completed
Support pre-employment checks, right to work, including BPSS and higher-level security clearances where applicable
Liaise with hiring managers and security teams to ensure timely and compliant onboarding
Payroll and Benefits support
Ensure that accurate and timely data is prepared for payroll each month, taking responsibility for all aspects of the data e.g. overtime, personal detail changes etc
Responsible for all benefits administration including starters and leavers for Private medical cover, dental, salary sacrifice etc.
Employee relations, in conjunction with the HR team
Provide guidance and advice to Managers dealing with any potential grievances or disciplinaries and keep the Snr HRBP informed of more complex issues
Support formal steps in the process where HR is required
Support absence management conversations where required
Wellbeing and employee engagement
Championing wellbeing, engagement and collaboration will be core to this role. Take part in campus initiatives in driving wellbeing and engagement for all staff
Support the Snr HRBP in reviewing staff survey feedback and suggest actions to improve certain areas.
HR Operations and Administration
Deliver all day-to-day HR Operations and administration across the employee lifecycle
Manage and maintain accurate employee data, including new starters, changes, leavers, induction, probation and annual leave
Maintain personnel files, ensuring they are well organised and up to date
Take responsibility for the quality and accuracy of data on the HR systems
Support all HR systems users, giving guidance as and when required
Maintain confidentiality of data and departmental security at all times
Responsible for booking all internal/external training courses, ensuring all completed training courses are entered into Workday
Ensure all mandatory training is monitored, updated and delivered on time and all records are updated and maintained accurately and efficiently
To undertake other tasks as and when required.
Skills and Qualifications:
Required:
Experience of working within a fast-paced HR environment, ideally manufacturing or retail
Experience of delivering a broad range of HR advice
Understanding of end-to-end HR processes and procedures
Ability to identify and resolve standard HR problems or issues and take necessary actions to prevent them from developing
Good knowledge of HR processes and employment practices
Ability to advise and support managers confidently and pragmatically
Empathy and sound judgement when handling sensitive or complex people matters
Proven ability to plan and prioritise a busy workload and meet agreed targets/deadlines
Excellent attention to detail
Professional, reliable and self-sufficient
Friendly, approachable with a can-do attitude
Desirable:
CIPD Level 5 qualification or similar qualification / experience
Experience using Workday or other HR systems and data analysis tools
Knowledge of HR regulations, law and best practice
Experience implementing new initiatives and change to support organisational growth
Experience handling sensitive employee relations matters
By submitting an application to Saab UK you consent to undertaking workforce screening activities that may include but are not limited to: Baseline Personnel Security checks, National Security Vetting, reference checks, verification of working rights and in all circumstances preferred candidates will be placed through a security interview.
