About the Role
The Museum has an established programme of both monthly and annual public events that are well supported and attended. We are looking for an experienced Events Manager to lead the small events team, building on the success of these existing events, and driving the growth of our car club and group visits offering. The Events Manager will plan, lead and deliver our on-site events, including the monthly Sunday morning Haynes Breakfast Club car meets, several summer evening themed car, bike and other vehicle meets, summertime monthly car boot sales, the annual Autojumble event and the John Haynes Classic Motor Show.
Reporting directly to the CEO and managing one direct report, you will work closely with and have the support of all other departments across the Museum, as well as formally sitting on the management group. You will oversee and deliver high-quality events that drive visitor engagement, income generation and community participation. You will also help to coordinate and represent the Museum at selected off-site motoring events and external stands.
As well as managing the Events Officer, you will also oversee a team of volunteers and casual event staff on an event-by-event basis. You will work collaboratively with the operational and marketing teams, ensuring all events are delivered safely, efficiently and to the highest possible standard.
About Us
Haynes Motor Museum is one of the South West’s leading visitor attractions, welcoming over 125,000 visitors each year. An independent UK charity established by John Haynes OBE, the Museum is home to the UK’s largest exhibition of cars and motorbikes, charting motoring history from 1898 to the present day.
All proceeds support our charitable aims, conserving the collection, inspiring future generations and delivering learning and engagement activities that celebrate motoring heritage and innovation.
About You
First and foremost, event management will be in your DNA. You will ideally have three - five years’ events management experience and you may be currently working in-house or agency side; perhaps you are looking for your fist step up managing a small team or equally you may already be in a management position looking for a fresh challenge.
Previous experience with car enthusiasts’ events is not essential, we’ll help you get up to speed on that, but you must be a proactive and highly organised events professional with experience planning, delivering and managing medium-scale public events (Breakfast Clubs circa 1,500 people, the John Hayns Classic over 4,000 visitors). You will be confident in coordinating complex logistics, managing budgets, and ensuring an exceptional visitor experience. You will be an effective communicator and team leader who thrives under tight timelines and brings both creativity and practical problem-solving skills.
Responsibilities of the Role
- Plan, lead and deliver the Museum’s Events Programme ensuring safe, efficient and high-quality operations
- Coordinate the Events Programme calendar working across departments and with external suppliers
- Develop and manage car club partnerships and packages, expanding the Museum’s reach and reputation among motoring communities
- Oversee and deliver all event logistics including staffing, access, health and safety, parking, signage and stewarding
- Manage the Events Officer, volunteers and casual event staff
- Work collaboratively with the Marketing, Retail and Catering teams to maximise income and visitor satisfaction
- Manage event budgets and financial reporting ensuring cost-effective delivery and accurate monitoring
- Support the Development Director and Conference and Commercial Manager in exploring sponsorship and partnership opportunities linked to events
- Maintain accurate records, event plans and risk assessments
- Represent the Museum at on-site and off-site motoring events and external stands
- Scheduled Duty Management of the Museum
Skills & Personal Specification
Essential:
- A proactive, organised and “hands on” approach
- Strong interpersonal, written and verbal communication skills
- Excellent leadership and team management skills
- Highly organised with the ability to plan, prioritise and meet deadlines under pressure
- Ability to work collaboratively across departments and with external partners
- Experience of planning, coordinating and delivering medium-scale public events
- Experience of managing event budgets and financial reporting
- Experience of managing and leading event teams
- Experience of developing partnerships and engaging with external stakeholders and suppliers
Desirable:
- Good IT skills, including confidence using Microsoft Office
- An interest in museums, heritage, or cultural venues
Hours and Structure
Full time, 40 hours per week including some weekends and evenings.
Salary range £30,000 to £33,000 per annum dependent on experience, plus on-target bonus
Location Onsite at Haynes Motor Museum, Sparkford, Somerset BA22 7LH.
Contract Permanent.
Benefits
29 days holiday per year increasing with service.
An extra day off for your birthday.
Staff discounts in the Café and Shop.
Free on-site parking.
Free Museum entry for you and your family.
Ongoing training and professional development.
Next Steps
Please submit your application and any enquiries to Natalie Mackay at [email protected]
Please enclose a CV along with a covering letter (no longer than 2 pages) explaining how your personal skills, qualities and experience provide evidence of your suitability – and your passion – for this role.
Applications and interviews are being shortlisted on a rolling basis, so get in touch ASAP to avoid disappointment.
There will be a two-stage interview process. The second interview stage will include a task element as well as meeting the wider Museum and Event team.
We understand that no one fits the job description perfectly, and that people can be put off applying for a job if they don't tick every box. But we are eager to learn how your unique talents, strengths and skills can contribute to our goals. Please go ahead and apply; you may be exactly who we are looking for.
We are committed to equality of opportunity for all staff and applications from individuals are encouraged regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief and marriage and civil partnerships.
Job Type: Full-time
Pay: £30,000.00-£33,000.00 per year
Benefits:
- Employee discount
- Free parking
- On-site parking
Work Location: In person
