Administration Work, Jobs (with Salaries)

Administration Assistant
Norfolk Building Group Ltd —Remote
- £15 - £20 an hour
- Part-time
- Remote
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
Administrative Assistant
St Andrew’s College Language Schools —Edinburgh
- £18 - £59 an hour
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Annual leave
Administration Officer
Inverness City Heritage Trust —Inverness
- £12.82 - £15.00 an hour
- Part-time
- Hybrid work
- Customer service
- Microsoft Office
- Administrative experience
- Free parking
- Flexitime
Quick apply
Office Administrator
Hounslow West Enterprises —London
- £38,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
1h
Patient Concierge / Receptionist
Marton Dental Practice —Middlesbrough
- £24,420.00 - £31,501.18 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Employee discount
Quick apply
Personal Assistant
Travel Format GLB —London
- £55,000 a year
- Temporary
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
Data Entry & Administrative Assistant
Business Systems —London
- £22,000 - £24,000 a year
- Part-time
- Microsoft Excel
- No experience needed
- Accounting
Quick apply
5d
Receptionist/Front of House Administrator
Moira Wilson Recruitment Limited —Galashiels
- Up to £29,000 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Customer service
- Free parking
Quick apply
10h
Central Office Administrator
Imperial College London —South Kensington
- £41,005 - £45,616 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Annual leave
9d
Office Administration Assistant
TES Facilities Management —London
- From £25,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
Executive Assistant to CEO
Phi Partners —Hatfield
- £60,000 - £80,000 a year
- Full-time
- Master's degree
- Administrative experience
- Organisational skills
- Gym membership
Quick apply
Education Administrator – Admissions and Year Group Support
Imperial College London —South Kensington
- £41,005 - £45,616 a year
- Full-time
- Microsoft Office
- Administrative experience
- IT
Administration Assistant
London Fire Brigade —London
- £31,132 - £36,723 a year
- Hybrid work
- Administrative experience
- Employee discount
13d
Administrative Assistant
EV Cab Company Limited —London
- £80 - £100 a day
- Temporary
- Maintenance
- English
- Microsoft Office
Quick apply
Float Private Medical Secretary
Grosvenor Orthopaedic Partners —Remote
- £38,000 a year
- Full-time
- Remote
- Microsoft Office
- Organisational skills
- IT
- Annual leave
- Work from home
Quick apply
Clerical Officer - Health Records
NHS Scotland —Glasgow
- £26,696 - £28,988 a year
- Part-time
- Hospital
- Computer literacy
- English
- Annual leave
- Employee assistance programme
3d
Property Administrator
GREENGATE PROPERTY LTD —Remote
- £26,000 - £27,000 a year
- Full-time
- Remote
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
10d
Office Administration Assistant
The Hive London —London
- £13.50 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
1d
Patient Administrator
Circle Health Group —Glasgow
- Up to £28,000 a year
- Full-time
- Hospital
- Employee discount
- Life insurance
Administrative Assistant
vServices —London
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook

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Administration Assistant

Norfolk Building Group Ltd
Remote

Quick apply

Job details

Part-time
£15 - £20 an hour

Qualifications

Microsoft Word
Microsoft Excel
Microsoft Outlook
Accounting software
Maintenance
Microsoft Office
Xero
Administrative experience
QuickBooks
Organisational skills
Construction
Clerical experience
Phone etiquette
Communication skills
Time management
Office experience

Full job description

Administrative Assistant

Construction & Building Maintenance Company

We are seeking a highly organised and proactive Administrative Assistant to support the day-to-day operations of a busy construction and building maintenance company. The role involves managing administrative processes from initial customer enquiry through to quotation, project delivery, invoicing, and payment collection.

The successful candidate will play a key role in ensuring projects are administered efficiently, documentation is maintained accurately, and financial records are processed using Xero accounting software.

The position requires excellent organisational skills, attention to detail, strong communication abilities, and the capacity to manage multiple tasks simultaneously within a fast-paced environment.

Key Responsibilities General Administration

Answer incoming telephone calls and direct enquiries appropriately.
Manage company email inboxes and respond to customer enquiries.
Maintain company filing systems, both electronic and paper-based.
Prepare, update, and manage spreadsheets, trackers, and databases.
Schedule meetings and appointments.
Order office supplies and manage stationery requirements.
Maintain company records and documentation.
Assist with general office management duties.

Customer Service & Client Liaison

Act as the first point of contact for clients and customers.
Log new enquiries and maintenance requests.
Schedule site visits and surveys.
Liaise with clients regarding project updates.
Follow up quotations and customer enquiries.
Build and maintain positive customer relationships.
Handle customer queries professionally and efficiently.

Quotation & Tender Administration

Prepare quotations from information provided by management.
Issue quotations to clients.
Maintain quotation registers and tracking systems.
Monitor outstanding quotations.
Follow up quotations to obtain feedback and secure work.
Assist in preparing tender submissions and supporting documentation.
Maintain records of pricing and tender information.

Project Administration

Create project files and job folders.
Issue work orders and job instructions.
Maintain project trackers and progress reports.
Monitor project documentation.
Coordinate information between clients, subcontractors, suppliers, and site teams.
Track project milestones and completion dates.
Ensure all documentation is filed and stored correctly.

Purchase Orders & Supplier Management

Raise purchase orders.
Track supplier orders and deliveries.
Monitor supplier invoices against purchase orders.
Liaise with suppliers regarding pricing and delivery schedules.
Maintain supplier records and contact information.
Resolve invoice discrepancies where required.

Xero Accounting ResponsibilitiesSales Ledger

Create and issue invoices through Xero.
Ensure invoices are issued promptly following completion of works.
Monitor customer accounts.
Maintain accurate customer records.
Reconcile payments received.
Chase overdue accounts and outstanding debt.
Produce aged debtor reports.

Purchase Ledger

Process supplier invoices into Xero.
Match invoices against purchase orders.
Monitor supplier payment schedules.
Prepare payment runs for management approval.
Maintain accurate supplier records.

Bank Reconciliation

Perform daily and weekly bank reconciliations.
Allocate customer and supplier payments.
Investigate discrepancies.
Ensure financial records remain accurate and up to date.

Financial Administration

Assist with cash flow reporting.
Prepare financial information for management.
Support accountants during month-end and year-end processes.
Assist with VAT return preparation.
Maintain organised financial records and documentation.

Contract & Compliance Administration

Maintain health and safety records.
Assist with RAMS documentation.
Manage training and certification records.
Track employee qualifications and expiry dates.
Maintain insurance documentation.
Monitor vehicle documentation, MOTs, servicing, and inspections.
Ensure compliance records remain current.

Scheduling & Resource Planning

Coordinate labour schedules.
Book subcontractors.
Schedule deliveries and site visits.
Coordinate reactive maintenance call-outs.
Manage company diaries and calendars.
Assist in workforce planning and allocation.

Document Control

Prepare and issue contracts.
Maintain project correspondence records.
Control document revisions.
Manage electronic document filing systems.
Ensure documents are distributed to relevant parties.
Archive completed project files.

Payment & Credit Control

Monitor outstanding invoices.
Contact customers regarding overdue payments.
Maintain payment schedules.
Produce debt reports.
Assist management in managing cash flow.
Record and track retention monies where applicable.

Skills & Experience RequiredEssential

Previous administrative experience.
Strong organisational and time management skills.
Excellent verbal and written communication skills.
Good working knowledge of Microsoft Office (Excel, Word, Outlook).
Experience using Xero accounting software.
Ability to prioritise workload and meet deadlines.
Strong attention to detail.
Professional telephone manner.

Desirable

Experience within the construction, maintenance, or building industry.
Knowledge of construction terminology and processes.
Experience raising purchase orders and processing invoices.
Understanding of construction project administration.
Knowledge of health and safety documentation.

Personal Attributes

Highly organised.
Reliable and dependable.
Proactive and self-motivated.
Professional and approachable.
Able to work independently and as part of a team.
Strong problem-solving skills.
Ability to maintain confidentiality.
Comfortable working in a fast-paced construction environment.

Pay: £15.00-£20.00 per hour

Work Location: Remote

Quick apply

Refine Your Search

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Administration Assistant

Administrative Assistant

Administration Officer

Office Administrator

Patient Concierge / Receptionist

Personal Assistant

Data Entry & Administrative Assistant

Receptionist/Front of House Administrator

Central Office Administrator

Office Administration Assistant

Executive Assistant to CEO

Education Administrator – Admissions and Year Group Support

Administration Assistant

Administrative Assistant

Float Private Medical Secretary

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Property Administrator

Office Administration Assistant

Patient Administrator

Administrative Assistant

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