Office Work, Jobs (with Salaries)

Administration Assistant
Norfolk Building Group Ltd —Remote
- £15 - £20 an hour
- Part-time
- Remote
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
Data Entry Specialist
LGDG Group LTD —London
- £24,420.00 - £43,453.38 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
7d
Data Entry & Administrative Assistant
Business Systems —London
- £22,000 - £24,000 a year
- Part-time
- Microsoft Excel
- No experience needed
- Accounting
Quick apply
3d
Administrative Assistant
St Andrew’s College Language Schools —Edinburgh
- £18 - £59 an hour
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Annual leave
Personal Assistant
Travel Format GLB —London
- £55,000 a year
- Temporary
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
Admin Role Architectural Firm
Kirkwood —Remote
- £25,000 - £27,000 a year
- Full-time
- Remote
- Microsoft Word
- Microsoft Outlook
- Accounting
- Work from home
Quick apply
2d
Technical Operations Administrator
Rockson First Limited —Coatbridge
- £30,000 - £35,000 a year
- Full-time
- Hybrid work
- Customer service
- Microsoft Office
- Administrative experience
- Free parking
- Annual leave
Quick apply
8d
Executive & Operations Assistant
CCUK Education Ltd —Deptford
- £32,000 - £40,000 a year
- 8 hour shift
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Sick pay
Quick apply
Executive Assistant to CEO
Phi Partners —Hatfield
- £60,000 - £80,000 a year
- Full-time
- Master's degree
- Administrative experience
- Organisational skills
- Gym membership
Quick apply
Building Company Office Admin
PPM SPECIALIST WORKS LTD —London
- From £29,000 a year
- Full-time
- English
- Microsoft Office
- Administrative experience
- Annual leave
Quick apply
Office Administration Assistant
TES Facilities Management —London
- From £25,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
Data Entry Assistant
Satellite Applications Catapult —Didcot
- £25,000 - £28,000 a year
- Hybrid work
- Microsoft Word
- CRM software
- Word processing
- Work from home
- Employee assistance programme
7d
Sales & Lettings Secretary (Full Time)
David Burr —Newmarket
- Up to £35,000 a year
- Full-time
- English
- Administrative experience
- Organisational skills
Quick apply
Administrator
Carflow —London
- £30,000 a year
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Computer literacy
- Health & wellbeing programme
- Work from home
Quick apply
Central Office Administrator
Imperial College London —South Kensington
- £41,005 - £45,616 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Annual leave
7d
Office Assistant
IRISH CARGO AND CLEARANCE LTD —London
- £1,200 a week
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
Float Private Medical Secretary
Grosvenor Orthopaedic Partners —Remote
- £38,000 a year
- Full-time
- Remote
- Microsoft Office
- Organisational skills
- IT
- Annual leave
- Work from home
Quick apply
Administrative Assistant
EV Cab Company Limited —London
- £80 - £100 a day
- Temporary
- Maintenance
- English
- Microsoft Office
Quick apply
Office Clerk
Sassy Shope Retail Ventures PLC —London
- £12.95 - £17.65 an hour
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Health & wellbeing programme
- Life insurance
Quick apply
3d
Executive Assistant to the Artistic Director (Part-time)
Darbar Arts Culture Heritage Trust —London
- £38,000 - £42,000 a year
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- CRM software
Quick apply
3d

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Administration Assistant

Norfolk Building Group Ltd
Remote

Quick apply

Job details

Part-time
£15 - £20 an hour

Qualifications

Microsoft Word
Microsoft Excel
Microsoft Outlook
Accounting software
Maintenance
Microsoft Office
Xero
Administrative experience
QuickBooks
Organisational skills
Construction
Clerical experience
Phone etiquette
Communication skills
Time management
Office experience

Full job description

Administrative Assistant

Construction & Building Maintenance Company

We are seeking a highly organised and proactive Administrative Assistant to support the day-to-day operations of a busy construction and building maintenance company. The role involves managing administrative processes from initial customer enquiry through to quotation, project delivery, invoicing, and payment collection.

The successful candidate will play a key role in ensuring projects are administered efficiently, documentation is maintained accurately, and financial records are processed using Xero accounting software.

The position requires excellent organisational skills, attention to detail, strong communication abilities, and the capacity to manage multiple tasks simultaneously within a fast-paced environment.

Key Responsibilities General Administration

Answer incoming telephone calls and direct enquiries appropriately.
Manage company email inboxes and respond to customer enquiries.
Maintain company filing systems, both electronic and paper-based.
Prepare, update, and manage spreadsheets, trackers, and databases.
Schedule meetings and appointments.
Order office supplies and manage stationery requirements.
Maintain company records and documentation.
Assist with general office management duties.

Customer Service & Client Liaison

Act as the first point of contact for clients and customers.
Log new enquiries and maintenance requests.
Schedule site visits and surveys.
Liaise with clients regarding project updates.
Follow up quotations and customer enquiries.
Build and maintain positive customer relationships.
Handle customer queries professionally and efficiently.

Quotation & Tender Administration

Prepare quotations from information provided by management.
Issue quotations to clients.
Maintain quotation registers and tracking systems.
Monitor outstanding quotations.
Follow up quotations to obtain feedback and secure work.
Assist in preparing tender submissions and supporting documentation.
Maintain records of pricing and tender information.

Project Administration

Create project files and job folders.
Issue work orders and job instructions.
Maintain project trackers and progress reports.
Monitor project documentation.
Coordinate information between clients, subcontractors, suppliers, and site teams.
Track project milestones and completion dates.
Ensure all documentation is filed and stored correctly.

Purchase Orders & Supplier Management

Raise purchase orders.
Track supplier orders and deliveries.
Monitor supplier invoices against purchase orders.
Liaise with suppliers regarding pricing and delivery schedules.
Maintain supplier records and contact information.
Resolve invoice discrepancies where required.

Xero Accounting ResponsibilitiesSales Ledger

Create and issue invoices through Xero.
Ensure invoices are issued promptly following completion of works.
Monitor customer accounts.
Maintain accurate customer records.
Reconcile payments received.
Chase overdue accounts and outstanding debt.
Produce aged debtor reports.

Purchase Ledger

Process supplier invoices into Xero.
Match invoices against purchase orders.
Monitor supplier payment schedules.
Prepare payment runs for management approval.
Maintain accurate supplier records.

Bank Reconciliation

Perform daily and weekly bank reconciliations.
Allocate customer and supplier payments.
Investigate discrepancies.
Ensure financial records remain accurate and up to date.

Financial Administration

Assist with cash flow reporting.
Prepare financial information for management.
Support accountants during month-end and year-end processes.
Assist with VAT return preparation.
Maintain organised financial records and documentation.

Contract & Compliance Administration

Maintain health and safety records.
Assist with RAMS documentation.
Manage training and certification records.
Track employee qualifications and expiry dates.
Maintain insurance documentation.
Monitor vehicle documentation, MOTs, servicing, and inspections.
Ensure compliance records remain current.

Scheduling & Resource Planning

Coordinate labour schedules.
Book subcontractors.
Schedule deliveries and site visits.
Coordinate reactive maintenance call-outs.
Manage company diaries and calendars.
Assist in workforce planning and allocation.

Document Control

Prepare and issue contracts.
Maintain project correspondence records.
Control document revisions.
Manage electronic document filing systems.
Ensure documents are distributed to relevant parties.
Archive completed project files.

Payment & Credit Control

Monitor outstanding invoices.
Contact customers regarding overdue payments.
Maintain payment schedules.
Produce debt reports.
Assist management in managing cash flow.
Record and track retention monies where applicable.

Skills & Experience RequiredEssential

Previous administrative experience.
Strong organisational and time management skills.
Excellent verbal and written communication skills.
Good working knowledge of Microsoft Office (Excel, Word, Outlook).
Experience using Xero accounting software.
Ability to prioritise workload and meet deadlines.
Strong attention to detail.
Professional telephone manner.

Desirable

Experience within the construction, maintenance, or building industry.
Knowledge of construction terminology and processes.
Experience raising purchase orders and processing invoices.
Understanding of construction project administration.
Knowledge of health and safety documentation.

Personal Attributes

Highly organised.
Reliable and dependable.
Proactive and self-motivated.
Professional and approachable.
Able to work independently and as part of a team.
Strong problem-solving skills.
Ability to maintain confidentiality.
Comfortable working in a fast-paced construction environment.

Pay: £15.00-£20.00 per hour

Work Location: Remote

Quick apply

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