Join our Estates and Services Department and play a key role in ensuring the smooth financial and administrative operation of a diverse and dynamic service. This is an exciting opportunity to make a real impact by providing expert financial coordination, supporting major projects and helping to drive continuous improvement across the University.
As the Estates Financial & Technical Administrative Coordinator, you will play a vital role in supporting the financial and administrative functions of the Estates and Services Department. You will coordinate a broad range of financial activities, including purchase orders, invoicing, budget monitoring, financial reporting and maintaining accurate records, ensuring all processes comply with University Financial Regulations while supporting the successful delivery of both operational and capital projects.
Working closely with colleagues across Estates and Services, Finance, IT and external suppliers, you will be a key point of contact for financial administration. You will provide timely information, resolve queries, support contract payments and professional fees, contribute to budget planning and monitoring, and produce accurate management information to support effective decision-making.
This is a varied and rewarding role where no two days are the same. You will help improve financial and administrative processes, maintain high-quality data, support audits and reporting, and contribute to the ongoing development of systems and services. Working both independently and collaboratively, you will build strong relationships across the University and play an important part in delivering an efficient, responsive and customer-focused Estates and Services Department.
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Educated to A Level, NVQ Level 3 in Business Administration (or equivalent qualification), with demonstrable financial and administrative experience.
- Experience of processing financial transactions, budget monitoring, purchase orders, invoicing and maintaining accurate financial records.
- Experience of analysing data and producing accurate financial reports and management information for stakeholders.
- Excellent IT skills, including Microsoft Office 365, SharePoint and advanced Excel, with the ability to manipulate data from financial systems and databases.
- Strong organisational, communication and customer service skills, with the ability to prioritise workloads, meet deadlines and build effective working relationships across a range of stakeholders.
- Experience of using finance systems within the higher education sector.
- AAT qualification (or equivalent) or currently working towards an accountancy qualification.
- Experience of maintaining databases, improving record management systems and supporting audits or compliance activities.
- Experience of Microsoft SharePoint, Office 365 and business systems such as works management or asset management systems (e.g. Planon).
- Undergraduate degree or recognised IT qualification (e.g. ECDL/CLAIT), with experience of collaborative customer service in a complex organisation.
For further information on the essential and desirable skills we’re looking for, please refer to the attached Job Description.
Salary Grade 5 - Starting from £29,588 rising to £ 33,002 per annum
The salary range shows the potential maximum pay progression in addition to any annual inflationary increase to your pay. Please note that our default position is to appoint into the lower end of the range, unless there are exceptional circumstances.
Please note that as of April 2024, there has been a change in the UK’s sponsorship threshold. Regrettably as the salary for this role falls beneath this, you will not be eligible for sponsorship therefore your application will automatically be rejected.
Staff Benefits
We offer a wide range of great benefits at BSU, including
- Generous pension scheme (Local Government Pension Scheme/Teacher's Pension Scheme). This is a defined benefit pension scheme which pays members a secure income for life, post-retirement
- Enhanced paid leave - 41 - 46 days depending on the role (Full Time) - more details here: https://apphub.bathspa.ac.uk/StaffBenefits
- Family friendly policies including hybrid working, flexible work environment, on-site nursery, and a sector-leading enhanced maternity scheme
- Employee Assistance Programme which offers access to on-demand GP appointments, wellbeing support and advice, and access to counselling
- Transport schemes including Electric Vehicle Scheme and Cycle to Work
- Wide range of discounts and financial benefits, accessed through and easy-to-use app
For further details about all our staff benefits, have a look at our rewards page: https://www.bathspa.ac.uk/work-at-bath-spa/rewards-and-benefits/
We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.
At Bath Spa University, we believe in the power of education to break down barriers to opportunity and to transform lives. We are the Professionally Creative for the future. Professional Creativity transcends subject disciplines, and is just as important for our sciences, education, business and law subjects as it is for our sector leading creative industries provision. We connect learners, staff and external partners with applied research and innovation. We power inclusive growth through skills development and practice based, innovation – intensive learning for all.
Our main Newton park campus is based in stunning countryside just a few minutes from a World Heritage City. We are also proud to offer courses to students at our other campuses around Bath, and in London at our Canary Wharf and Hackney sites.
An impressive 84% of our staff said they would recommend the University to a friend as a good place to work.
We are a community of colleagues, striving for excellence to ensure students thrive. Our values are:
- Respect
- Inclusivity
- Collaboration
- Sustainability
We are committed to maintaining a safe and secure environment for our students, staff, and community. We foster inclusivity, celebrating and respecting differences. We welcome diversity and encourage applications from all backgrounds and genders. We consider our recruitment practices to be comprehensive and unbiased; ensuring fairness, transparency, and equal opportunity for all.
Information about visa sponsorship
Under the 2006 Immigration, Nationality and Asylum Act the University has a duty to prevent illegal working by carrying out document checks on all potential employees to confirm that a person has the right to work in the UK.
Please note that the University has a legal responsibility to ensure that all employees are entitled to live and work in the UK.
For some vacancies (those requiring specific specialist skills or in shortage occupations) we may be able to obtain a certificate of sponsorship for a suitably qualified applicant. Due to the limited availability of sponsorship resources, not all vacancies in this category will be eligible for Skilled Worker sponsorship. Sponsorship eligibility will be assessed on a role-by-role basis and is normally limited to positions that meet the University's workforce and immigration criteria.
In light of this, for most vacancies it will be unlikely that permission to work in the UK would be granted.
For further information please click here to visit the UK Visas and Immigration website.
