Project administrator Work, Jobs in Dalkeith, Mln (with Salaries)

Commercial Administrator
OCS Group —Loanhead
- Monday to Friday
- Remote
- Organisational skills
- Contracts
- SharePoint
Quick apply
Business Support Administrator
NHS Scotland —Edinburgh
- £31,537 - £34,303 a year
- Call to connect
- Hybrid work
- Microsoft Office
- Administrative experience
- Communication skills
5d
Voter Engagement Support Officer
The Electoral Commission —Edinburgh
- £29,224 - £30,198 a year
- Full-time
- Hybrid work
- Microsoft Office
- Administrative experience
- Presentation skills
- Annual leave
- Flexible schedule
1d
Perinatal Mental Health Charity Administrator
Nurture the Borders —Selkirk
- Up to £27,118 a year
- Part-time
- Google Suite
- Administrative experience
- QuickBooks
- Free parking
- Annual leave
Quick apply
Office Administrator
Sports Labs Ltd —Livingston
- £25,420 - £30,000 a year
- Full-time
- Microsoft Word
- CRM software
- Microsoft Outlook
- Free parking
Quick apply
5d
LEAD Administrator
Queen Margaret University —Edinburgh
- £25,249 - £31,236 a year
- Full-time
- Databases
- University
- Organisational skills
Colleague Experience Administrator, Full time, 12 months
Edinburgh Napier University —Sighthill
- £26,093 - £31,236 a year
- Full-time
- Administrative experience
- University
- Recruiting
- Annual leave
11d
Junior Office Administrator
Macari Hill Civil Engineering Limited —Dunfermline
- Full-time
- Microsoft Word
- Microsoft Outlook
- Administrative experience
Quick apply
4h
Project Administrator
IPSUM —Livingston
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Computer literacy
- Annual leave
Quick apply
HR and Recruitment Administrator
Bayne's the Family Bakers —Lochore
- £26,000 a year
- Full-time
- Microsoft Office
- Databases
- Administrative experience
Quick apply
9d
Executive Assistant & Team Secretary (Investment Trusts) - Edinburgh
Columbia Threadneedle Investments —Edinburgh
- Full-time
- Organisational skills
- Financial services
- In-person
- Work from home
16h
Senior Legislation, Strategy and Coordination Adviser
The Electoral Commission —Edinburgh
- £40,031 - £42,033 a year
- Full-time
- Hybrid work
- Presentation skills
- Organisational skills
- Communication skills
- Annual leave
- Flexible schedule
Site Administrator (Berwick Bank)
Jones Bros Civil Engineering —Edinburgh
- Full-time
- Microsoft Outlook
- Communication skills
- Annual leave
Quick apply
7d
Investment Operations Analyst
JPMorganChase —Edinburgh
- Full-time
- English
- Analysis skills
- Continuous improvement
4d
Quality and Process Improvement Specialist
The Electoral Commission —Edinburgh
- £40,031 - £42,033 a year
- Full-time
- Hybrid work
- Analysis skills
- Presentation skills
- Continuous improvement
- Annual leave
- Flexible schedule
1d
HR & Payroll Administrator (German Speaking)
Techcomp Europe Group —Livingston
- Full-time
- Hybrid work
- Microsoft Word
- English
- Administrative experience
- Free parking
- Employee discount
Quick apply
6d
Events Lead Manager
Scottish Gymnastics Association —Edinburgh
- £40,000 - £45,000 a year
- Full-time
- Hybrid work
- Organisational skills
- Time management
- Free parking
- Health & wellbeing programme
Quick apply
4d
ServiceNow Business Analyst, Associate
BlackRock Investments —Edinburgh
- Hybrid work
- No experience needed
- In-person
- Communication skills
- Work from home
Senior Regulation Guidance Officer
The Electoral Commission —Edinburgh
- £40,031 - £42,033 a year
- Full-time
- Hybrid work
- Analysis skills
- Presentation skills
- Organisational skills
- Annual leave
- Flexible schedule
1d
Senior Pensions Consultant
Government Actuary's Department —Edinburgh
- £66,361 - £79,697 a year
- Part-time
- Business development
- Presentation skills
- Annual leave
- Employee assistance programme

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project administrator jobs near dalkeith, mln

Commercial Administrator

OCS Group -
Loanhead

Quick apply

Job details

Permanent

Qualifications

Supplier ordering
Document control
Record keeping
Purchase orders
CAFM software
NEC contracts
Incoming mail sorting
Stakeholder liaison
Filing
Purchase order creation
Procurement support
Data management
Procurement processing
Organisational skills
Contracts
SharePoint
Purchasing
Document management
Communication skills
Project progress tracking

Full job description

About The Company:

OCS UK & Ireland is a leading facilities management company with 50,000+ colleagues and a turnover in excess of £2bn. We deliver innovative, award-winning services within facilities management, hard services, cleaning, security and catering.

Our mission is to make people and places the best they can be for our colleagues, customers and the communities we serve. Our commitment to doing business the right way is rooted in our TRUE values - Trust, Respect, Unity, and Empowerment.

Why Work for OCS?

✅Award-Winning Employer: Ranked 36th on Glassdoor’s Best Companies to Work For 2025 — we value and motivate our people.

Digital Learning: The OCS Academy offers digital courses and resources to help you build skills and grow your career.

Retail Perks With our Hapi app, you can gain access to exclusive discounts, rewards and wellbeing resources.

Professional Growth: 600+ live learners across UK&I — Empowering colleagues with further development and qualifications!

Flexible Pay: Access a portion of earned wages before payday with our Wagestream App! (Contract Specific)

About The Role:

Working Hours: Monday to Friday, 08:00am - 16:30pm (37.5 hours)

The role is based in our Edinburgh office. We are currently recruiting for a Commercial Administrator to join our passionate and driven team.

Working closely with the project team, you will ensure compliant procurement, precise financial and commercial data management, accurate documentation, and the efficient control of end‑to‑end commercial workflows. You will coordinate core commercial processes across the project delivery team, enabling Project Managers to confidently lead commercial decision‑making, forecasting, and NEC4‑aligned project delivery.

***The prospective candidate will obtain Non-Police Personnel Vetting Standards (NPPV) Level 1 in order to be considered for this role***

Key Responsibilities

Commercial & Financial Governance

Prepare and support Applications for Payment, ensuring accuracy and completeness of supporting documentation.
Manage and process purchase orders, invoice queries, and monthly commercial reporting.
Support PMs with contract variations.
Provide monthly WIP data inputs, ensuring accuracy, completeness and audit readiness.

Procurement & Supply Chain Coordination

Coordinate and support subcontractor and supplier procurement.
Maintain approved vendor and subcontractor records.
Track, issue and maintain sub‑contract orders, supply chain documentation and related registers.
Document Control & Governance Compliance
Maintain accurate commercial registers, evidence logs, and structured filing systems across SharePoint and secure platforms.
Ensure all commercial information is stored and handled in accordance with SPA governance and audit requirements.

Project Tracker & Shared Mailbox Management

Manage the shared mailbox, ensuring timely triage, allocation, response, and structured filing of all incoming communications to support efficient project administration.
Maintain and continually update the Project Tracker, ensuring accurate job creation, status updates, financial entries, risks, milestones and forecasting inputs.
Collaborate with Project Managers to ensure tracker data remains complete, accurate, and aligned with commercial reporting cycles.
Produce regular commercial dashboards and summaries for internal and client reporting.
Drive data integrity by following up on missing or inconsistent project/commercial information.

Stakeholder & Operational Coordination

Liaise with Project Managers, supply chain partners, and internal SPA stakeholders to support commercial and operational workflows.
Attend meetings, take minutes, produce agendas, and track actions to completion.
Provide high‑quality general administrative and operational support.

About You

Experience in commercial or project administration, preferably construction, FM, engineering or technical services.
Excellent financial accuracy, attention to detail, and ability to manage complex commercial data.
Strong IT skills including Excel, SharePoint, CAFM systems such as Concept.
Strong communication skills, confidence engaging with suppliers and clients.
Ability to manage competing priorities.
Strong organisational and listening skills with the ability to interpret instructions accurately.
Knowledge of the NEC4 TSC framework.
Ability to obtain and maintain NPPV Level 1 Security Clearance.

How to Apply:

If you are interested in joining a business that encourages professional development, career progression and the chance to work with inspirational people then please click apply and register your interest! You can also sign up to our job alerts when registering which will notify you when other suitable vacancies are available.

We are an equal opportunities employer and rely on a diverse workforce with a broad range of knowledge, skills, and backgrounds to deliver our goals. We offer an inclusive and welcoming environment and actively encourage applications from all individuals regardless of race, gender, nationality, religion, sexual orientation, disability, or age.

Quick apply

Refine Your Search

project administrator jobs in dalkeith, mln

Commercial Administrator

Business Support Administrator

Voter Engagement Support Officer

Perinatal Mental Health Charity Administrator

Office Administrator

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Colleague Experience Administrator, Full time, 12 months

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