Project coordinator / team administrator Work, Jobs in London, Eng (with Salaries)

Project Coordinator / Team Administrator
ZHA —London
- Microsoft Powerpoint
- Microsoft Outlook
- IT
Senior Team Coordinator
Purcell —London
- £37,000 - £40,000 a year
- Full-time
- Hybrid work
- Microsoft Office
- Project management
- Organisational skills
- Annual leave
- Work from home
3d
Company Coordinator / Administrator
PRE Chartered Surveyors —London
- £25,000 - £30,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
3d
Information Coordinator
Kier Group —Isleworth
- Full-time
- Microsoft Excel
- SharePoint
- Communication skills
- Annual leave
- Flexible schedule
4h
CAJ - iLAC Administrator
University College London —London
- £36,433 - £41,833 a year
- Full-time
- Administrative experience
- Organisational skills
- Communication skills
- Annual leave
- Employee assistance programme
10d
Group Coordinator
Buro Happold —London
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Employee assistance programme
- Employee discount
Workplace and Facilities Coordinator
Arup —London
- Microsoft Excel
- Microsoft Office
- SharePoint
Student Coordinator
HCRG Care Group —London
- £28,000 a year
- Microsoft Excel
- Microsoft Office
- Administrative experience
- Employee discount
Quick apply
2d
Project Coordinator - London
Construo —London
- £24,000 - £41,000 a year
- Full-time
- Hybrid work
- Civil engineering
- Organisational skills
- Communication skills
8d
Proposals Administrator
Morris and Spottiswood —London
- Full-time
- Hybrid work
- Microsoft Office
Quick apply
CTBOC Administrator – Band E – CTP Border Operation Centre – Counter Terrorism Policing HQ
Metropolitan Police —London
- £33,219 - £36,228 a year
- Full-time
- Hybrid work
- English
- Project management
- Travel
Executive Assistant
doris Talent LTD —Canary Wharf
- £17 - £25 an hour
- Temporary
- Microsoft Office
- Administrative experience
- QuickBooks
Quick apply
Events Administrator - Six Months Fixed Term Contract
Vision RT Ltd. —North London
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Bachelor's degree
Quick apply
10d
Freelance Administrator & Project Coordinator | Events & Marquee Hire
Sail & Peg —Tonbridge
- £18 an hour
- Hybrid work
- Microsoft Office
7d
Student Office Administrator
Imperial College London —South Kensington
- £41,005 - £45,616 a year
- Full-time
- Administrative experience
- Teaching
2d
Support Coordinator
SunbeltRentals —Barking
- Customer service
- Computer literacy
- Microsoft Office
- Annual leave
Quick apply
Human Resources Coordinator
Marriott International, Inc —London
- Full-time
- Hotel
- Employee discount
- Referral programme
Office Administrator / Receptionist
Intech Centre —London
- £25,000 - £28,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Outlook
- Customer service
Quick apply
Front of House Coordinator
Methods Business and Digital Technology —London
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Office
- Annual leave
- Employee assistance programme
Quick apply
2d
Recruitment Coordinator
Indra Group UK & Ireland —London
- Hybrid work
- Microsoft Word
- Microsoft Office
- Human resources
- Work from home
- Employee assistance programme
Quick apply
23h

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Project Coordinator / Team Administrator

ZHA -
London

Apply Now

Job details

Permanent

Qualifications

Microsoft Powerpoint
Microsoft Outlook
IT
Communication skills

Full job description

Overview

At ZHA, we are seeking a Project Coordinator / Team Administrator to join our London team on a permanent contract. The purpose of the role is to be responsible for providing administrative services and support to junior and senior members of the Project teams.

Main responsibilities

Cluster Director/Directors/Associate Directors:

Diary coordination, arranging internal and external client meetings and site visits (sending outlook invites, preparing travel arrangements)
Provide administrative and co-ordination support to Project Directors and senior staff members within the cluster
Filtering queries, developing a sound understanding of their requirements and responding accordingly
Coordinate travel and all bookings, ensuring authorisation from general management for members of the cluster
Liaising with the accounts departments for the preparation of cost – finance related documents: invoices, fee proposals, contracts, management accounts, etc.
Assist Directors and Associates with expenses

Other areas of responsibility and Cluster support (not exhaustive):

Provide ad hoc administrative and co-ordination support to the Project Architects and relevant teams
Check timesheets & assist with the allocation of project resourcing
Liaise with accounts and other departments on behalf of the cluster and staff
Assist with documentation related to project submissions
Format correspondence & liaise with clients/ consultants
Travel booking for the team including international visas
Assist with project invoicing & staff planning as directed
Assist project leaders updating project related information on workspace
Co-ordinate with the New Business team for new project proposals
Support in arranging documents for the Cluster Management meetings: overview of cluster forecasts costs, invoicing, debtors lists and project resourcing
Set-up meetings, design review events & conference calls. Send invites & prepare documents/ agendas where necessary
Co-ordinate with facilities management for desk moves, stationary & other office management items
Co-ordinate with IT for computer problems, upgrades & queries
Co-ordinate with Reception for meeting room booking, post & couriers
Co-ordinate with People and Talent for new starters, interviews etc.
Organise annual staff appraisals for the cluster
Organise document translations where needed
Assist in keeping the designated studio area tidy & organised
Helping organise refreshments with occasional assistance in preparation for cluster events
Cover other project coordinators’ holidays/sickness

Support of other Project Coordinators across all Clusters:

Acting as a point of contact for questions and queries to the other Project Coordinators
Provide training and guidance as and when needed
Supporting of all Project Coordinators during busy periods

Skills Required

Excellent communication skills both orally and in writing
Excellent inter-personal skills
Good IT skills (Word, Excel, PowerPoint, Outlook)
Ability to prioritise and plan effectively
Highly organised, especially when dealing with a constantly changing environment
Diplomacy, professionalism and tact for a wide variety of situations and personalities

Required experience

Previous experience as a Project Coordinator, studio coordinator or equivalent role.

How to apply

To apply for this role, please complete the online application form and upload your cover letter and CV as part of your submission.

About us

ZHA redefined architecture for the 21st century with a repertoire of projects that have captured imaginations across the globe. Creating buildings uniquely tailored to the communities they serve, ZHA has been awarded the highest honours from professional and academic institutions worldwide. Founded by Dame Zaha, ZHA is one of the world’s most innovative architectural studios—and has been for almost 50 years. These five decades of detailed research are inscribed within ZHA’s buildings which become more spatially inventive, more structurally efficient, more technologically advanced, and more environmentally considerate with each new design. ZHA’s 500 staff in five offices worldwide are currently developing projects in 34 countries across six continents—combining pioneering design solutions with ecologically sound materials and sustainable construction practices to meet the aspirations of each new generation.

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