& personal assistants Work, Jobs in West Calder, Wln (with Salaries)

Association Executive
Fitwise Management Ltd —Bathgate
- Overtime
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Free parking
- Work from home
Quick apply
3d
254946 (LF) Personal Assistant
NHS Scotland —Bonnyrigg
- £31,537 - £34,303 a year
- Call to connect
- Remote
- Organisational skills
- Communication skills
- Annual leave
4d
Personal Assistant / Companion (Part-Time)
Middleton Family —Edinburgh
- £14 an hour
- Part-time
- English
- In-person
- Care plans
Quick apply
1d
Secretary to Executive Director
South Lanarkshire Council —South Lanarkshire
- £37,702 - £38,779 a year
- Full-time
- Military
- English
- Annual leave
- Employee assistance programme
4d
Personal Assistant/ Admin Manager
Hot Flame World Banquet —Livingston
- £16 - £19 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Office
- Free parking
Quick apply
8d
Senior Executive Assistant to the CEO
Blue Energy —Edinburgh
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Outlook
10d
Secretary for Heads of Service
South Lanarkshire Council —South Lanarkshire
- £29,326 - £34,399 a year
- Full-time
- Military
- English
- IT
- Annual leave
- Employee assistance programme
4d
Office Manager/Personal Assistant
MKP Estate Limited —Edinburgh
- £25,420.00 - £50,205.31 a year
- Full-time
- English
- Microsoft Office
- Hotel
Quick apply
4d
PA to Executive Director, Commercial & Residential Services
University of Edinburgh —Edinburgh
- Full-time
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Outlook
- Annual leave
- Employee discount
Senior Administration Assistant
Heriot Watt University —Edinburgh
- £26,707 - £31,236 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Marketing
- Annual leave
- Flexible schedule
1d
Executive PA
McCrae Training Ltd —Glasgow
- £14.00 - £16.75 an hour
- Part-time
- Organisational skills
- In-person
- Communication skills
- Free parking
- Sick pay
Quick apply
6d
PA to Head of Junior School (Maternity Cover role)
School Talent —Edinburgh
- £29,933 - £33,845 a year
- Microsoft Office
- Administrative experience
- Communication skills
- Employee assistance programme
- Employee discount
Quick apply
3d
Site Administrative Assistant - Engineering Solutions
Plexus —Livingston
- Hybrid work
- Administrative experience
- AI
- Annual leave
- Employee assistance programme
Personal Assistant NS261
Thistle Foundation —Craigmillar
- £13.45 - £13.55 an hour
- IT
- Leadership
- School
- Annual leave
- Gym membership
Administration Assistant
Central Engineering —Alloa
- £13.50 - £14.00 an hour
- Full-time
- Microsoft Office
- In-person
Quick apply
2d
Personal Assistant GC262
Thistle Foundation —Craigmillar
- £13.45 - £13.55 an hour
- Weekend availability
- IT
- Leadership
- Annual leave
- Gym membership
Executive Assistant
Glenmorangie —Edinburgh
- Full-time
- Microsoft Office
- Communication skills
14d
Personal Assistant
Private Household —Motherwell
- £14 an hour
- Overtime
- Hybrid work
- Care experience
- Administrative experience
- Driving
- Annual leave
- Sick pay
Quick apply
COMM ENT 5176 G2 - Secretary to Executive Director (600161) - 5176
South Lanarkshire —Hamilton
- £37,702 - £38,779 a year
- Military
- English
- Annual leave
- Employee assistance programme
4d
Administrator (Rehabilitation Assistant)
Proclaim Care Limited —Hamilton
- £24,500 - £26,500 a year
- Full-time
- Administrative experience
- Mentoring
- Organisational skills
- Annual leave
- Employee assistance programme

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& personal assistants jobs near west calder, wln

Association Executive

Fitwise Management Ltd
Bathgate

Quick apply

Job details

Full-time
3 days ago

Benefits

Free parking
Casual dress
Company pension
Work from home
Company events
Sick pay
On-site parking

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft Office
Administrative experience
Organisational skills
IT
Business
Communication skills
Time management
Information Technology

Full job description

Contract: Permanent

Hours: Full time(37.5 hours per week, Mon – Fri, 9am – 5pm)

Location: Fitwise Office, Blackburn House, Seafield, West Lothian (mix of home and office working available)

Responsible to: Senior Association Manager

Job Purpose:

To provide high-level, comprehensive secretarial, administrative, and organisational governance support to Fitwise clients, ensuring seamless and efficient operations.

Main Duties and Responsibilities:

Organisational governance:

· To develop an understanding of clients' memorandum and articles of association, constitutional matters, and governance obligations.

· To exhibit proactive problem-solving and decision-making skills

· To proactively identify opportunities for process improvement and implementing solutions.

· To maintain confidentiality of highly sensitive information.

· To advise and promote organic business opportunities for Fitwise.

Administration:

· To coordinate and attend regular client meetings, both in person and virtually.

· To accurately produce high-level, formal meeting minutes.

· To arrange meeting necessities such as venue, catering, travel, and accommodation

· To coordinate and deliver webinars.

· To efficiently oversee and manage client email account/s, including handling incoming and outgoing correspondence, organising emails, prioritising and responding promptly to inquiries, and ensuring effective communication with clients in accordance with company protocols and standards.

· To compile data and present comprehensive reports to the client.

· To efficiently manage client files and documents, utilising platforms like Microsoft Teams.

· To maintain meticulous record-keeping practices to ensure the accuracy and integrity of client files.

· To draft, coordinate, implement, and ensure timely review of all Standard Operating Procedures (SOP), maintaining compliance with specified time frames.

· To attend client annual conference/s to provide onsite support.

· To serve as the primary point of contact for all inquiries.

· To process client expenses for payment.

· To update client website/s.

· To update official governing body records (e.g. Companies House & Charities Commission)

· To manage client election and voting process.

· To develop timelines and adhere to them diligently.

Other Duties

· To provide Executive Assistant cover for colleagues during period of absence.

· To manage client membership databases as required.

· To provide administration support for other areas of the clients’ business as required.

· To undertake other duties as required by Fitwise Management Ltd

Skills / Knowledge and Qualifications:

Secretariat experience:

· Educated to a minimum of HNC level in a relevant area, such as business studies, secretarial or IT.

· Experience working as a Personal Assistant (PA) or Executive Assistant (EA).

· Proven ability to interact with those working at executive/director level.

· Experience in delivering high-quality administrative support.

· Experience in coordinating and managing in-person and virtual meetings.

· Expertise in producing high-level, formal meeting minutes.

· Exceptional organisational and time management skills.

· Ability to prioritise tasks and manage multiple projects simultaneously.

Soft skills:

· Exemplary written and verbal communication skills.

· Ability to deliver clear and concise reports.

· Strong interpersonal skills for client interactions and team collaboration.

· High level of accuracy and attention to detail in all aspects of work.

· Ability to maintain thorough and precise records.

· Strong commitment to providing excellent client service.

· Maintains a professional demeanour.

· Experience in coordinating and managing webinars.

· Proficient in using Microsoft Office Suite, in particular Outlook, Word, Excel, PowerPoint, and Teams

· Confident in using digital tools and platforms.

Desirable:

· Possess at least a basic understanding of associations/societies/membership organisations/charities.

· Possess at least a basic understanding of memorandum and articles of association, constitutional matters, and governance.

· Experience in a similar role or with associations/charities or third sector.

· Experience in writing policies, processes and procedures.

Company overview

We are a specialist company providing tailored association management, secretariat services, and event delivery to a portfolio of UK and international membership organisations. As a trusted partner to professional associations, we offer strategic, operational, and logistical support — including finance, governance, membership, marketing, and event management. With a close-knit team of 30 professionals, we are proud of our reputation for reliability, service excellence, and sector insight.

We have an exciting opportunity for an Association Executive to join our team. The post-holder will provide high-level, comprehensive secretarial, administrative, and organisational governance support to Fitwise clients, ensuring seamless and efficient operations.

This role is ideal for a motivated individual who excels in maintaining high standards and has a background as a Personal Assistant or Executive Assistant.

This is a hybrid role, and we are happy to accommodate a combination of home and office working (minimum 3 days in the office). All new starts are however expected to be in the office full time for the initial training period.

Why work for Fitwise?

We are hugely proud to hold the Platinum Investors in People (IIP) award. This is testament to how we treat our team. “Your people love working for you, saying that Fitwise is like a family” (IIP report, January 2024).

Fitwise is also an employee-owned company, which means that you will have an opportunity to have a real stake and interest in the company.

Additional benefits include overtime/time in lieu for any hours worked above the core contracted hours (37.5hrs per week), and pension contribution.

We are committed to equality of opportunity, to being fair and inclusive, and to being a place where all belong. We therefore particularly encourage applications from candidates who are currently underrepresented at Fitwise Management Ltd., including people from Black, Asian and minority ethnic backgrounds, disabled people and LGBTQI+ people.

The office location is not well served by public transport (postcode EH47 7AQ). While the office is on a bus route, access can be tricky, and we encourage candidates to take this into consideration. There is plenty of free parking available.

Job Type: Full-time

Benefits:

Casual dress
Company events
Company pension
On-site parking
Sick pay
Work from home

Ability to commute/relocate:

Bathgate EH47 7AQ: reliably commute or plan to relocate before starting work (preferred)

Experience:

Administrative: 2 years (required)

Work Location: Hybrid remote in Bathgate EH47 7AQ

Quick apply

Refine Your Search

& personal assistants jobs in west calder, wln

Association Executive

254946 (LF) Personal Assistant

Personal Assistant / Companion (Part-Time)

Secretary to Executive Director

Personal Assistant/ Admin Manager

Senior Executive Assistant to the CEO

Secretary for Heads of Service

Office Manager/Personal Assistant

PA to Executive Director, Commercial & Residential Services

Senior Administration Assistant

Executive PA

PA to Head of Junior School (Maternity Cover role)

Site Administrative Assistant - Engineering Solutions

Personal Assistant NS261

Administration Assistant

Personal Assistant GC262

Executive Assistant

Personal Assistant

COMM ENT 5176 G2 - Secretary to Executive Director (600161) - 5176

Administrator (Rehabilitation Assistant)

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