HOLY FAMILY CATHOLIC PRIMARY SCHOOL, Kents Hill Road, Benfleet, Essex, SS7 5PX
(PART OF THE ASSISI CATHOLIC TRUST)
Job Title: Admin Supervisor
Working Hours: 37 hours per week, full time, 7.5 hours per day from Monday to Thursday (8.00am to 4.00pm) and 7 hours on a Friday (8.00am to 3.30pm) with a 30-minute unpaid lunch break every day
Working Weeks: 39 weeks per year (term time and INSET days)
Pay Scale: NJC Scale 5 Points 10 to 13 (actual salary £24,690 to £26,336)
Holy Family Catholic Primary School are seeking to recruit an enthusiastic and motivated Admin Supervisor to supervise and support the work undertaken by the school’s skilled office staff.
The selected candidate will have excellent attention to detail, the ability to build successful relationships and demonstrable experience of administrative work in a busy office environment. Previous experience of Bromcom is an advantage.
Full details of the post and relevant application form are available on the Assisi Catholic Trust school vacancies page Assisi Catholic Trust - www.assisicatholictrust.com. All applicants must complete the CES Support Staff Application Form to be considered for this vacancy and submit it to [email protected].
Applications are welcome from non-Catholic candidates who support the Catholic ethos of our school.
Assisi Catholic Trust are committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expect all staff and volunteers to share this commitment. All posts are subject to pre-employment checks and Enhanced DBS clearance. References will be sought and an online search carried out on applicants as part of our due diligence.
Closing Date: 23rd August 2026 (We reserve the right to interview and appoint prior to the closing date. Potential applicants are advised to apply early.)
Interviews: ASAP
Please note that we do not accept CVs or applications from agencies. Only shortlisted candidates will be contacted.
JOB DESCRIPTION:
PURPOSE: To support and oversee the administrative, reception and office functions, ensuring the provision of an effective and efficient service that actively contributes to the smooth running of the school.
DUTIES
· Responsible for supervising the work undertaken by the office support staff, to allocate and monitor workloads, and ensure appropriate training for all new office support staff.
· Responsible for the identification (where appropriate) and allocation to admin/office staff of new tasks.
· Responsible for the administration in relation to admissions including communication with parents/carers, providing data to authorities.
· Supporting the maintenance of the Single Central Record (SCR) in liaison with the Headteacher and ACT HR Manager.
· Responsible for safeguarding checks on volunteers, visitors and contractors including online applications, ID verification, enhanced DBS checks and letters of assurance where appropriate.
· Act as confidential secretary to the Headteacher.
· Responsibility for ensuring that the central trust team receives the information they require regarding staff appointments and changes.
· Responsible for ensuring that all pupil and payment records are securely stored and that access is restricted to authorised personnel.
· Ensure that pupil records are kept up to date, new pupils added to system and leavers removed at the appropriate time.
· Manage the admission process in liaison with the Headteacher, ensuring all new pupils are admitted correctly according to the admission criteria and liaise with authorities to identify places in school.
· Manage the pupil daily registration process. Check online registers and provide information to enable appropriate staff to follow up absences.
· Manage leavers, liaise with secondary schools and ensure all pupil records and relevant files are forwarded appropriately.
· Oversee first aid arrangements, managing illness or injury incidents, maintaining and restocking equipment, and coordinating swiftly with emergency services and professional medical help when required.
· Ensure first aid kits are checked termly and arrange First Aider training for new First Aiders and for those whose three-year certificates have expired.
· Ensure information about pupil allergies is communicated to all relevant staff.
· Support in the daily medication as and when required ensuring the parent/carer has first completed the Medication Permission Form.
· Oversee the office email account. Check regularly and forward emails as appropriate to other staff members. Ensure emails are dealt with and responded to promptly.
· Manage the school’s website and communications in liaison with the Headteacher.
· Produce a database of standard letters, forms etc using standardised school format, ensure an effective file management system and ensure office staff use standard documentation as appropriate.
· Take responsibility for dealing with complex or difficult enquiries referred from Reception as required.
· Liaise with Headteacher and SENCO on managing appropriate funding.
GENERAL
· To follow school policies to ensure the safeguarding of children
· To follow school policies to actively support equality, diversity and inclusion and ensure the safety of all.
· To attend meetings and training sessions as required.
· To work with colleagues to achieve shared school objectives.
· To participate in the performance and development review process, taking personal responsibility for identification of learning, development and training in discussion with line manager and attend relevant school meetings as required.
· At the discretion of the Headteacher, any other activities to support the smooth running of the school.
· The Governing Body is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share in this commitment.
PERSON SPECIFICATION: Please write your supporting statement/letter giving evidence of how you meet each of the essential criteria.
Qualifications, Knowledge & Experience
Experience of administrative work in a busy office environment.
GCSEs (including English & Maths) at Grade C/4 and above or equivalent.
Experience of working with children in a school environment (desirable).
First Aid Qualification (desirable).
Knowledge of relevant policies and procedures
Working knowledge of general school policies and procedures (desirable)
Excellent reading and writing skills
Good numeracy skills
Experience of development, management and operation of administrative systems and ICT packages, including Microsoft Office.
Experience of the use of complex information databases, preferably Bromcom.
Ability to work accurately with attention to detail.
Ability to use clear language to communicate information clearly and sensitively with children and adults.
Ability to listen effectively.
Ability to maintain a high level of confidentiality and discretion at all times.
Demonstrate creativity and an ability to resolve routine problems independently.
Overcome communication barriers with children and adults
Ability to work effectively with a range of adults, both internally and with external agencies.
Excellent organisational skills.
Ability to remain calm under pressure and meet conflicting demands within deadlines.
Ability to follow instructions effectively.
Ability to manage own time effectively and provide timely and accurate information.
Understand the role of others working in and with the school.
Understand and value the role of parents and carers in supporting children.
Ability to establish rapport and respectful and trusting relationships with children, their families and carers and other adults and staff.
Ability to supervise and motivate a team in a positive, constructive and successful way.
Know when, how and with whom to share information.
Ability to follow and share instructions accurately.
Awareness of and commitment to equality.
Basic understanding of Health & Safety.
Understand and implement the school’s behaviour management policy.
Ability to understand and support children with developmental difficulty or disability.
Understand and support the importance of physical and emotional wellbeing.
Understand and implement child protection procedures.
Understand procedures and legislation relating to confidentiality.
Be prepared to develop and learn in the role.
Job Types: Full-time, Permanent
Pay: From £24,690.00 per year
Benefits:
Work Location: In person
