Support & business administrator Work, Jobs in Aberdeen, Sct (with Salaries)

Occupational Health Administrator
Wood —Aberdeen
- Full-time
- Hybrid work
- Microsoft Outlook
- Communication skills
- Annual leave
- Life insurance
9d
Operations Administrator
OEG Energy Group —Aberdeen
- Full-time
- Microsoft Word
- Organisational skills
- Communication skills
- Annual leave
Operations Administrator
ELECTRO-TEK (SCOTLAND) LTD —Aberdeen
- From £14 an hour
- Full-time
- Computer literacy
- Microsoft Office
- Administrative experience
- Free parking
Quick apply
Finance & Business Support Administrator
AquaTerra Training (part of Rizon Group) —Aberdeenshire
- £27,000 - £30,000 a year
- Full-time
- Microsoft Powerpoint
- Up to 50% travel
- Writing skills
- Free parking
- Health & wellbeing programme
Quick apply
7d
Practice Administrator
William Wilson Wealth Management Ltd —Aberdeen
- £25,000 - £27,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Outlook
- Profit sharing
Quick apply
Office & Database Administrator
Fulkrum —Aberdeen
- Full-time
- Hybrid work
- Research
- Microsoft Office
- Administrative experience
- Referral programme
Quick apply
6d
Maximo Learning Consultant
Electra Learning Ltd —Aberdeen
- £37,000 - £40,000 a year
- Full-time
- Hybrid work
- Training & development
- Communication skills
- Health & wellbeing programme
- Work from home
Quick apply
6h
PIA Administrator
GoFibre —Aberdeen
- £30,000 a year
Quick apply
5d
Senior Document Controller
PDMS —Aberdeen
- Management
- Engineering
- English
Learning & Development Administrator (#703)
Motive Offshore Group —Aberdeenshire
- Full-time
- Microsoft Powerpoint
- Microsoft Outlook
- Customer service
- Annual leave
- Employee assistance programme
Quick apply
12d
Payroll Administrator
Leiths (Scotland) Ltd —Aberdeen
- Full-time
- Microsoft Excel
- Computer literacy
- English
- Free parking
- Health & wellbeing programme
Quick apply
HR Systems Administrator
Expro —Aberdeen
- Microsoft Word
- English
- Communication skills
9d
Coldstore Administrator (Kintore)
Mackies’s of Scotland —Aberdeenshire
- £26,500 a year
- Full-time
- Warehouse experience
- Communication skills
- Office experience
- Life insurance
Lifecycle Services Teamcenter Administrator
NOV Inc. —Aberdeenshire
- Full-time
- In-person
5d
Senior Recruiter (Aberdeen or Glasgow)
Alexander Mann Solutions —Aberdeen
- Full-time
- Hybrid work
- Mentoring
- Contracts
- Analytics
2d
Cost Manager - Real Estate
Turner & Townsend —Aberdeen
- Full-time
- Business development
- Mentoring
- Contracts
Quick apply
Senior Cost Manager - Real Estate
Turner & Townsend —Aberdeen
- Full-time
- Databases
- Business development
- Mentoring
Quick apply
Manager, Cyber Compliance, Global
Deloitte —Aberdeen
- Hybrid work
- Communication skills
7d

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Occupational Health Administrator

Wood -
Aberdeen

Apply Now

Job details

Full-time
9 days ago

Benefits

Annual leave
Company pension
Life insurance

Qualifications

Record keeping
Microsoft Outlook
Clinical record keeping
Stakeholder collaboration
Stakeholder liaison
Patient appointment coordination
Microsoft Office Suite
Occupational health
Communication skills

Full job description

Wood is looking for an Occupational Health Administrator to join our wider team in Aberdeen, Scotland on a permanent, full time contract.

This role follows a hybrid working pattern of 3 office based days and 2 remote working days per week.

Designing the future. Transforming the world

The role:

The Occupational Health Administrator will be responsible for the workforce’s medical booking requirements, including the timeously appointment recall, scheduling, and record keeping. Collaborate and support operations to achieve the highest standards of occupational health, building an exemplary occupational health reputation for Wood in the eyes of key stakeholders.

What we can offer

Meaningful and interesting projects delivered to leaders of industry across renewables and emerging energy sectors
Commitment to Diversity and Inclusion ; we are an organisation actively committed to diversity and inclusion across our business
Competitive salary with regular salary reviews to ensure we are rewarding at the right level in line with the market
Flexible benefits package; inclusive of 33 days annual leave (including public holidays), generous contributory pension scheme, private medical cover, 4x base salary life insurance; all of these and more that can be adapted to suit your own
Commitment to continued professional development; development plans that are tailored to your individual needs and interests
Global connections; join experts around the world who are at the leading edge of our industry, shaping the standards of our profession

#LI-Hybrid

Proactively managing the recall, scheduling, and record keeping of medical appointments and outcomes as per policies and procedures, supporting compliance with risk assessed medical and client requirements

Engaging with the workforce to advise on the necessity of attending for occupational health appointments

Act as a focal point for stakeholders (internal and external) regarding any medical bookings queries by telephone, email, or face to face meeting, ensuring response in a timely manner

Works closely with Wood’s Occupational Health Provider

Ensuring occupational health data is diligently recorded on the appropriate Wood and OH Provider systems, and communicated to all required personnel in a timely manner

Liaising with internal Wood stakeholders of any identified non-compliances in occupational health requirements ahead of employee mobilisation, onshore or offshore

Supports the delivery of site medicals

Works within defined processes and procedures, escalating where they do not exist for a particular situation or where deviation has occurred

Development and regular maintenance of work instructions for any dedicated contracts

Continually monitoring and managing the process of open case management until the end stage, communicating progress and clarifying process steps required to resolve the cases

Produce regularly scheduled or ad-hoc reports and data as requested

The position must ensure that all information is handled in a secure and accurate manner, in compliance with all policies, procedures, and legislation, thus maintaining the highest standard of data protection of employees and others

Ensure consistent alignment to company values and behaviours

What makes you remarkable?

At Wood, we are committed to equal opportunities and welcome all talented individuals to consider joining our team. So even if you don't match every statement below but feel you have some of the experience, knowledge or skills needed for this role, we encourage you to apply. It will take all of us working together to deliver solutions to the world’s most critical challenges.

Qualifications:

Degree level qualification desirable but not essential, open to discussion on relevant experience

Knowledge, skills, and experience:

Occupational Health or coordination experience is desirable

Dedicated to achieving results

Understanding the importance of contractual KPIs and how this impacts any role

Technical proficiency with Outlook, MS Office, including Word, Excel, and PowerPoint. Experience of using Medical Certificate Management System desirable but not essential

Strong interpersonal and communication skills both verbally and written, and the ability to work effectively with a wide range of constituencies

Ability to provide accurate and efficient service under the pressure of constant deadlines

Ability to work across a modality of different channels (e.g. emails, Teams, phone calls) as well as different tasks

Proactive problem solver and ability to multitask; able to forward plan and consider different eventualities to successfully achieve the end goal. Uses past experiences as a prescient warning to resolve queries in a timely manner.

Ability to find better, faster ways to achieve results through use of technology and collaboration

Dedicated to achieving the best results, and uses metrics to analyse own performance

Strong team working ethic, including proactive willingness to assist colleagues with greater workloads and in the wider team

Skilled in organising tasks and establishing priorities to meet deadlines and achieve results

Personal attributes:

Results Driven, Proactive Self-starter: Takes initiative and consistently delivers results of the highest quality, takes accountability for one’s work, has a sense of urgency, overcomes hurdles and ensures that results are delivered

Customer Service Orientation: Has a service orientation to internal clients, being responsive to needs, effectively managing expectations

An eye for detail and diligent in record keeping

A collaborative nature

Trustworthy and approachable, able to confidentially deal with sensitive data and information

Able and willing to roll up one’s sleeves and do what it takes to deliver results; willing to handle both routine tasks and be an agile learner taking on new responsibilities that challenge and exceed what the person has done before

Inquisitive nature, looks for new ways of working to maximise results. Not afraid to suggest new creative ways of doing things

Business Savvy: learns the core elements of the business, to understand how the organisation works to best manage occupational health needs

Strength of character to deal with challenging stakeholders to ensure compliance with code of conduct, and occupational health procedures

Wood is a global leader in consulting, engineering and operations for the energy and materials sectors. With 33,000 people in around 50 countries, Wood supports clients across the full asset lifecycle, delivering safe, predictable outcomes while enabling resilient operations and a lower carbon future. Wood forms the Energy & Materials pillar of Sidara - a global partnership uniting leading multidisciplinary engineering, design, and project management companies. www.woodgroup.com

Diversity Statement

We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.

Apply Now

Refine Your Search

support & business administrator jobs in aberdeen, sct

Occupational Health Administrator

Operations Administrator

Operations Administrator

Finance & Business Support Administrator

Practice Administrator

Office & Database Administrator

Maximo Learning Consultant

PIA Administrator

Senior Document Controller

Learning & Development Administrator (#703)

Payroll Administrator

HR Systems Administrator

Coldstore Administrator (Kintore)

Lifecycle Services Teamcenter Administrator

Senior Recruiter (Aberdeen or Glasgow)

Cost Manager - Real Estate

Senior Cost Manager - Real Estate

Manager, Cyber Compliance, Global

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