Personal assistant Work, Jobs in Acton Central (with Salaries)

Personal Assistant
Publicis Groupe Holdings B.V —London
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
2d
Legal Secretary/Personal Assistant
Rahman Lowe Solicitors —London
- £30,000 - £40,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Excel
- English
Quick apply
Part-time Personal Assistant / Stylist
YSOTP —Chelsea
- £120 - £150 a day
- Temporary
- Microsoft Office
- Administrative experience
- QuickBooks
Quick apply
11d
Personal Assistant / Team Assistant - 6 month FTC
Optegra —Westminster
- £35,000 - £45,000 a year
- Full-time
- Hybrid work
- Microsoft Office
- Hotel
- Travel
- Annual leave
- Employee discount
Quick apply
7d
Personal Assistant/Support Worker
Generate Opportunities —London
- £14.80 an hour
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
Personal Assistant
Bestway Group —London
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
14d
Personal Assistant (6 month FTC)
Janus Henderson —London
- Hybrid work
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Outlook
Personal Assistant/Receptionist
Purefaces —London
- £1,500 a month
- Part-time
- Hybrid work
- Microsoft Office
- Administrative experience
- QuickBooks
- Store discount
- Flexitime
Quick apply
13d
Personal Assistant & Operations Administrator for hospitality group
Cafe Benedict —London
- £28,000 - £36,000 a year
- Full-time
- Hospitality
- Microsoft Office
- Administrative experience
- Employee discount
Quick apply
Junior Personal Assistant
Publicis Groupe Holdings B.V —London
- £35,000 - £40,000 a year
- Microsoft Powerpoint
- Microsoft Outlook
- Travel
Quick apply
2d
Personal Assistant
Patchwork —London
- £35,000 - £45,000 a year
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Office
- Organisational skills
- Employee assistance programme
Quick apply
Personal Assistant (PA) Shadowing Opportunity
AP Homes LTD —South Kensington
- CRM software
- Administrative experience
- Business development
Quick apply
9d
Private Executive Assistant (20 hours per week)
New Forest HR —London
- £47,000 - £53,000 a year
- Part-time
- Hybrid work
- Writing skills
- Microsoft Office
- Administrative experience
- Flexitime
- Work from home
Quick apply
10h
Executive Assistant
MP Moran —Kilburn
- £50,000 a year
- Full-time
- Microsoft Outlook
- Administrative experience
- In-person
- Store discount
- Health & wellbeing programme
Quick apply
9d
Personal Assistant
Action on Disability —London
- £15 an hour
- Part-time
- In-person
Quick apply
Personal Assistant to UHNW Principal | Private Household | £75,000 | London
Surrey Housekeepers —Belgravia
- £75,000 - £80,000 a year
- Microsoft Excel
- Computer literacy
- English
5d
Personal Assistant
Blick Rothenberg —London
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Annual leave
- Employee discount
Quick apply
7d
Executive Office Assistant
Southbank Centre —London
- £33,000 a year
- Full-time
- Hybrid work
- Administrative experience
- Communication skills
- Annual leave
- Employee discount
12d
Executive Assistant
Person Centred Software Ltd —London
- £50,000 - £65,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Outlook
Quick apply
Executive Assistant
Velos —London
- From £30,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply

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Personal Assistant

Publicis Groupe Holdings B.V -
London

Quick apply

Job details

2 days ago

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft Office
Project management
Organisational skills
SharePoint
Communication skills
Time management

Full job description

The Personal Assistant will provide administrative support to four senior executives in the Global Commerical Team.

The position will require resilience, discretion, judgment, tact, poise, and the ability to prioritize and be proactive in anticipating the business needs of the assigned senior executives.

The Personal Assistant must possess superb time management skills, excellent verbal and written communication skills, a productive and proactive approach toward work, and a strong sense of urgency. We are seeking an individual who is passionate about providing considered support to four busy executives who are very supportive, approachable and keen to integrate you into their teams so you can gain understanding of our business.

Working for: Execs working in the same team, but their roles are independent of each other, each have separate teams reporting to them

Provide administrative support with high degree of initiative, confidentiality and professional demeanour. Maintain poise and resilience to project a professional image with diplomacy and creativity in work strategies.
Anticipating Global Commercial Team needs and proactively highlighting or addressing potential calendar, team and workload issues, handling email correspondence ensuring Global Commercial Team are prepared in advance of meetings with agenda and/or document printing, co-managing the diaries and facilitating keeping them to time. Awareness of where they are and where they need to be next, actively reminding them of next meeting so they keep to diary timing
Maintain calendars using Microsoft Outlook to the level agreed with each Global Commercial Team member. Schedule meetings using knowledge and good judgment of priorities. Flag duplicate meetings, block out work/travel times, ensure desks are booked and calendarised, pre-empt moving meetings near key client meetings milestones confirmed by the Global Commercial Team
Drafting ad hoc emails on behalf of some of the Global Commercial Team team, pulling data or info from other team members and areas of the business in some cases to create drafts
Provide business travel arrangements and support: booking travel monitoring travel schedules, provide back up plans as needed and advise on best routes/options generally
Expense and timesheet submitting – preparation and submission of expense and timesheets on behalf of the Global Commercial Team, managing expense reports from submission through to payment on their behalf. Reviewing expense claim approvals for their team members, flagging any errors, duplicates, or concerns.
Taking meeting/call transcriptions and getting them into a first draft follow-up/key actions
Maintain up to date status on vacation calendars.
Maintain confidential files and records using judgment and discretion.
Provide ad hoc support including booking team events, meeting rooms, ordering catering, greeting clients
Transferring of data into Salesforces, summary updates into regular reports, newsletters, and PowerPoint decks for exec leadership meetings
Handle internal and external correspondence, create reports and presentations, as necessary.
Ad hoc PowerPoint deck skeleton creation for leadership meetings. More detailed slide creation and formatting may be required.
Seek out opportunities to evaluate existing team processes and suggest/make improvements when necessary.
Build effective, professional relationships with Publicis’ PA community, team-mates, co-workers, clients and business partners.
Coordinate internal and external meetings and events.
Internal event organising support – team monthly training, workshops, summer/Christmas parties etc.
Perform ad hoc duties and projects as assigned by senior executives.

Previous experience in a personal assistant role supporting executive level employees
Proficient with Microsoft Office (Excel, Word, PPT and Outlook), Sharepoint, Salesforces – required,
Knowledge of project tracking systems, CRM platforms and Microsoft Chat GPT (or other AI tools) not essential but advantageous to the role
Excellent communication skills
Resilience and ability to work under pressure as well as under own initiative
Ability to multi-task and prioritize; demonstrated agility and flexibility
Strong organizational and project management skills
Attention to detail and accuracy
Excellent judgment, problem solving and decision-making ability
Excellent relationship building skills
Ability to handle sensitive and confidential information with integrity
Passion and enthusiasm for the position and the organization

Quick apply

Refine Your Search

personal assistant jobs in acton central

Personal Assistant

Legal Secretary/Personal Assistant

Part-time Personal Assistant / Stylist

Personal Assistant / Team Assistant - 6 month FTC

Personal Assistant/Support Worker

Personal Assistant

Personal Assistant (6 month FTC)

Personal Assistant/Receptionist

Personal Assistant & Operations Administrator for hospitality group

Junior Personal Assistant

Personal Assistant

Personal Assistant (PA) Shadowing Opportunity

Private Executive Assistant (20 hours per week)

Executive Assistant

Personal Assistant

Personal Assistant to UHNW Principal | Private Household | £75,000 | London

Personal Assistant

Executive Office Assistant

Executive Assistant

Executive Assistant

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