Personal assistant Work, Jobs in Austin Friars (with Salaries)

Project Coordinator / Team Administrator
ZHA —London
- Microsoft Powerpoint
- Microsoft Outlook
- Contracts
Executive Assistant to the CEO (Remote)
Percona —London
- Full-time
- Remote
- English
- Administrative experience
- Organisational skills
- Annual leave
- Flexible schedule
Executive Assistant
Mills & Reeve —London
- Business development
- Communication skills
Private Secretary
HM Treasury —London
- £39,130 - £47,370 a year
- Part-time
- Hybrid work
- Microsoft Outlook
- Presentation skills
- IT
- Annual leave
- Flexitime
7d
Executive Assistant
London School of Economics and Political Science —London
- £36,513 - £44,468 a year
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Outlook
- Annual leave
5d
Office Manager and Personal Assistant
ST James Facilities —London
- £38,000 - £41,000 a year
- Full-time
- Microsoft Powerpoint
- Annual leave
Quick apply
1d
Executive Assistant to the Managing Director
Rosewood London —London
- Full-time
- Hotel
- Communication skills
- Annual leave
- Employee discount
Quick apply
5d
Executive Assistant to CEO
Winebuyers —London
- £30,000 - £36,000 a year
- Part-time
- Hybrid work
- English
- Research
- Administrative experience
- Flexitime
Quick apply
Personal Assistant to Founder
David Chipperfield Architects —London
- Full-time
- Writing skills
- Research
- Travel
- Employee assistance programme
PA to the Director of Racing Systems
Formula 1 —Biggin Hill
- Full-time
- Microsoft Powerpoint
- English
- Administrative experience
- Store discount
- Annual leave
18h
Personal Assistant and Team Coordinator - Luxury Travel Division
The Travel Division —Surbiton
- £35,000 a year
- Full-time
- Remote
- Microsoft Powerpoint
- Microsoft Word
- Organisational skills
- Gym membership
Quick apply
Personal Assistant to an Ultra-High-Net-Worth Individual (UHNWI)
Insignia Group —London
- Weekend availability
- Hybrid work
- English
- Research
- Master's degree
Quick apply
Senior Executive Assistant
Saha —London
- £45,532 a year
- Weekend availability
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Outlook
- Annual leave
- Sick pay
9d
Senior Executive Officer
Amnesty International —London
- Research
- Project management
- Organisational skills
- Annual leave
- Employee assistance programme
EXECUTIVE AND PERSONAL ASSISTANT - UK
NetCents Technology Inc. —London
- Microsoft Word
- Writing skills
- English
Quick apply
Office Manager & PA
Tug Agency —London
- Google Suite
- Computer literacy
- Research
- Work from home
Collections Care and Access Coordinator
Victoria and Albert Museum —London
- £35,561 - £36,500 a year
- Communication skills
- Employee assistance programme
- Employee discount
8d
Administrative Assistant, Talent EMEA
Netflix —London
- Administrative experience
- Human resources
- Organisational skills
4d
Talent Coordinator
Insanity —London
- £28,000 - £30,000 a year
- Full-time
- Hybrid work
- Conflict management
- Organisational skills
- Communication skills
Quick apply
EA
Propel Together —London
- £40,000 a year
- Communication skills

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Project Coordinator / Team Administrator

ZHA -
London

Apply Now

Job details

Permanent

Qualifications

Microsoft Powerpoint
Meeting coordination
Corporate travel itinerary planning
Microsoft Outlook
Travel arrangements
Stakeholder liaison
Management accounts preparation
Project coordination
Internal department liaison
Forecasting
Contracts
Communication skills

Full job description

Overview

At ZHA, we are seeking a Project Coordinator / Team Administrator to join our London team on a permanent contract. The purpose of the role is to be responsible for providing administrative services and support to junior and senior members of the Project teams.

Main responsibilities

Cluster Director/Directors/Associate Directors:

Diary coordination, arranging internal and external client meetings and site visits (sending outlook invites, preparing travel arrangements)
Provide administrative and co-ordination support to Project Directors and senior staff members within the cluster
Filtering queries, developing a sound understanding of their requirements and responding accordingly
Coordinate travel and all bookings, ensuring authorisation from general management for members of the cluster
Liaising with the accounts departments for the preparation of cost – finance related documents: invoices, fee proposals, contracts, management accounts, etc.
Assist Directors and Associates with expenses

Other areas of responsibility and Cluster support (not exhaustive):

Provide ad hoc administrative and co-ordination support to the Project Architects and relevant teams
Check timesheets & assist with the allocation of project resourcing
Liaise with accounts and other departments on behalf of the cluster and staff
Assist with documentation related to project submissions
Format correspondence & liaise with clients/ consultants
Travel booking for the team including international visas
Assist with project invoicing & staff planning as directed
Assist project leaders updating project related information on workspace
Co-ordinate with the New Business team for new project proposals
Support in arranging documents for the Cluster Management meetings: overview of cluster forecasts costs, invoicing, debtors lists and project resourcing
Set-up meetings, design review events & conference calls. Send invites & prepare documents/ agendas where necessary
Co-ordinate with facilities management for desk moves, stationary & other office management items
Co-ordinate with IT for computer problems, upgrades & queries
Co-ordinate with Reception for meeting room booking, post & couriers
Co-ordinate with People and Talent for new starters, interviews etc.
Organise annual staff appraisals for the cluster
Organise document translations where needed
Assist in keeping the designated studio area tidy & organised
Helping organise refreshments with occasional assistance in preparation for cluster events
Cover other project coordinators’ holidays/sickness

Support of other Project Coordinators across all Clusters:

Acting as a point of contact for questions and queries to the other Project Coordinators
Provide training and guidance as and when needed
Supporting of all Project Coordinators during busy periods

Skills Required

Excellent communication skills both orally and in writing
Excellent inter-personal skills
Good IT skills (Word, Excel, PowerPoint, Outlook)
Ability to prioritise and plan effectively
Highly organised, especially when dealing with a constantly changing environment
Diplomacy, professionalism and tact for a wide variety of situations and personalities

Required experience

Previous experience as a Project Coordinator, studio coordinator or equivalent role.

How to apply

To apply for this role, please click on the apply button below. You will need to complete the application form and include your CV and cover letter.

ZHA is a vibrant mix of ideas and perspectives, and this diversity is one of our greatest strengths. Driven by employee engagement, we cultivate an inclusive environment to empower people from all backgrounds to achieve their ambitions at ZHA. We assess candidates on the basis of their skills, experience, and potential, and all applicants will be considered equally for employment regardless of race, national origin, religion, sex, gender identity or expression, sexual orientation, neurodivergence, family or parental status, age, or disability status. If you have any questions about this vacancy or require any reasonable adjustments to ensure the recruitment process is accessible, please let us know in the designated section of the application form so we can support your participation.

About us

ZHA redefined architecture for the 21st century with a repertoire of projects that have captured imaginations across the globe. Creating buildings uniquely tailored to the communities they serve, ZHA has been awarded the highest honours from professional and academic institutions worldwide. Founded by Dame Zaha, ZHA is one of the world’s most innovative architectural studios—and has been for almost 50 years. These five decades of detailed research are inscribed within ZHA’s buildings which become more spatially inventive, more structurally efficient, more technologically advanced, and more environmentally considerate with each new design. ZHA’s 500 staff in five offices worldwide are currently developing projects in 34 countries across six continents—combining pioneering design solutions with ecologically sound materials and sustainable construction practices to meet the aspirations of each new generation.

Apply Now

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personal assistant jobs in austin friars

Project Coordinator / Team Administrator

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Executive Assistant to the Managing Director

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EXECUTIVE AND PERSONAL ASSISTANT - UK

Office Manager & PA

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Administrative Assistant, Talent EMEA

Talent Coordinator

EA

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