Assistant head Work, Jobs in Canary Wharf, Gtl (with Salaries)

EA to the COO
Wellcome Trust —London
- £47,040 - £58,800 a year
- Oracle
- Microsoft Office
- IT
8d
Assistant Property Manager
SHW —London
- £28,000 - £30,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Presentation skills
- Health & wellbeing programme
- Life insurance
Quick apply
Personal Assistant (6 month FTC)
Janus Henderson —London
- Hybrid work
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Outlook
11d
Assistant Head Baker
Authentique Boulangerie —London
- £40,000 - £45,000 a year
- Full-time
- Bar
- Cooking
- Bakery
- Store discount
- Annual leave
Quick apply
Assistant General Manager
The Palomar —London
- £55,000 a year
- Full-time
- Restaurant
- Employee assistance programme
- Employee discount
Quick apply
[Korea Development Bank] Assistant Manager / Operations
Korea Development Bank —London
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
9d
Assistant Head Housekeeper
Oxford and Cambridge Club —London
- £39,000 a year
- Full-time
- Management
- Customer service
- English
- Health & wellbeing programme
- Life insurance
Quick apply
7d
Chef Assistant Georgian Restaurant
Sad Meli Gallions ltd —London
- £12.71 - £13.71 an hour
- Part-time
- Hospitality
- Culinary experience
- Supervising experience
- Employee discount
Quick apply
Executive Assistant
Carwow —London
- Full-time
- Hybrid work
- Google Suite
- Organisational skills
- Communication skills
- Annual leave
- Referral programme
14d
Executive Assistant
The Carlyle Group —London
- Microsoft Powerpoint
- Microsoft Word
- CRM software
Transformation Project Manager
Newham Council —London
- £52,194 - £55,323 a year
- Full-time
- Hybrid work
- Employee assistance programme
8d
Teaching Assistant Course Leader
Newham Council —Beckton
- £42,771 - £45,750 a year
- Part-time
- Education
- Leadership
- Teaching
12d
Bakery Assistant
Japan Centre —London
- £12.71 an hour
- Full-time
- Bakery
- Organisational skills
- In-person
- Free parking
- Store discount
Quick apply
1d
Compliance Assistant FTC
Charles Russell Speechlys —London
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Administrative experience
5d
Assistant Head Teacher
St Elizabeth's Centre —Much Hadham
- Full-time
- Communication skills
- Free parking
- Referral programme
Quick apply
6d
Sous Chef
The Winchmore Pub —North London
- £15 an hour
- Hospitality
- Culinary experience
- Cooking
- Free parking
Quick apply
14d
Personal Assistant (12 month FTC)
Howden Group Holdings —London
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
1d
UCAS Advisor & Oxbridge Coordinator
Newstead Wood School —London
- Full-time
- School
Executive Assistant
Box to Box Films —London
- Hybrid work
- CRM software
- Organisational skills
- IT
Quick apply
6d
Care Coordinator
The Evewell —London
- £34,000 - £37,000 a year
- Full-time
- Microsoft Office
- Organisational skills
- In-person
- Employee discount
- Bereavement leave
Quick apply
3d

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EA to the COO

Wellcome Trust -
London

Apply Now

Job details

Permanent
£47,040 - £58,800 a year
8 days ago

Qualifications

Oracle
Project coordination
Microsoft Office
IT
Communication skills
Time management

Full job description

Salary: £47,040 - £58,800 p.a

Closing date: 15 July 2026

Contract type: Permanent

Interview dates: 1st stage (w/c 20 July 2026), 2nd stage (w/c 27 July)

Wellcome is a global charitable foundation. We improve health for everyone by funding science, leading policy and advocacy campaigns, and building partnerships.

We plan to spend £16bn over the next ten years, funding new discoveries in life, health and wellbeing and taking on three global health challenges: mental health, infectious disease and climate and health.

We are looking for an Executive Assistant who will provide support to Maggy Chan, our Chief Operating Officer (COO).

Where in Wellcome will I be working?

You will help the COO to deliver the mission by ensuring her time is optimised and prioritised for the benefit of Wellcome.

What will I be doing?

This is an exciting opportunity for an experienced Executive Assistant to play a key role in supporting the COO and the broader Operations team in delivering on Wellcome’s inspiring mission. Your primary focus will be using your judgement to proactively anticipate challenges, adjusting schedules, managing stakeholders and working with internal teams and external stakeholders effectively to ensure delivery to deadlines. The role is essential to the smooth running of the COO’s office, being the central point of contact for the team and working closely with the Head of Executive Office, ensuring access to the COO as required.

As an Executive Assistant you will:

Provide comprehensive executive and departmental administrative support to the COO, proactively resolving operational issues and coordinating effectively with the CEO Office, Executive Director offices, and key teams across the organisation.
Manage the COO’s complex diary and scheduling, using sound judgement to coordinate meetings, resolve conflicts, and adapt calendars dynamically to changing priorities.
Prepare and coordinate high-quality agendas, briefing materials, presentations, and meeting documentation, ensuring the COO was effectively supported for internal and external engagements through timely collaboration with stakeholders across the organisation.
Coordinate internal, external, and department-wide meetings and events, managing agendas, documentation, and minutes while collaborating across teams to ensure effective planning and delivery of key organisational initiatives.
Manage complex domestic and international travel arrangements for the COO, producing detailed itineraries and coordinating tailored briefing packs to support effective engagement during business trips.
Ensure compliance with organisational policies and procedures, maintain departmental business continuity plans, and promote adherence to governance, expenses, hospitality, and compliance requirements.
Support departmental budget management by monitoring expenditure, reviewing financial reports, and processing expenses and invoices in line with organisational policies and procedures.
Manage departmental office operations and facilities, coordinating workspace moves, procurement of furniture and supplies, and liaising with facilities teams to maintain an efficient working environment.

Is this job for me?

You will enjoy this role if you thrive in a fast-paced environment, enjoy supporting senior leaders, and excel at managing complex priorities. You are highly organised, proactive, and skilled at coordinating meetings, travel, communications, and operations while building strong relationships across an organisation and ensuring everything runs smoothly.

Minimum Criteria:

Executive Assistant/Office Management experience, supporting stakeholders at a senior level.
Advanced IT Skills – excellent working knowledge of Microsoft Office software, expenses software (e.g. Oracle), CRM (e.g. Salesforce).
Manage calendars effectively while demonstrating strong written and verbal communication, organisation, planning, and the ability to prioritise multiple tasks.
Excellent time management, and project coordination skills to ensure efficient scheduling and delivery of work.

You can read more about the benefits we offer our employees on our website

Our Hybrid Way of Working

We understand that our colleagues have commitments and personal interests outside of work and we strive to build a flexible working environment, in which people can perform at their best. We are currently working 3 days per week (Tuesday, Wednesday and Thursday) from our Euston Road offices (as part of our hybrid Ways of Working) with the remaining 2 days working either remotely or in the office.

Diversity and Inclusion is at the heart of everything we do

Diversity and Inclusion is a priority at Wellcome. We are committed to cultivating a fair and inclusive environment, where everyone can be themselves and thrive. We are happy to discuss flexible working options for all roles. We work to ensure that our recruitment processes are as inclusive as possible to everyone. This includes making adjustments for people who have a disability or long-term condition.

Please visit our website for more information on adjustments and accessibility, or contact us at [email protected]

#LI-BC1

#LI-Hybrid

Apply Now

Refine Your Search

assistant head jobs in canary wharf, gtl

EA to the COO

Assistant Property Manager

Personal Assistant (6 month FTC)

Assistant Head Baker

Assistant General Manager

[Korea Development Bank] Assistant Manager / Operations

Assistant Head Housekeeper

Chef Assistant Georgian Restaurant

Executive Assistant

Executive Assistant

Transformation Project Manager

Teaching Assistant Course Leader

Bakery Assistant

Compliance Assistant FTC

Assistant Head Teacher

Sous Chef

Personal Assistant (12 month FTC)

UCAS Advisor & Oxbridge Coordinator

Executive Assistant

Care Coordinator

I want to receive the latest job alerts for assistant head in canary wharf, gtl

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