Assistant coordinator Work, Jobs in Clapham, Gtl (with Salaries)

Executive Assistant to CEO / Office Manager
Healthxchange —London
- Microsoft Powerpoint
- Microsoft Outlook
- Research
- Annual leave
- Employee discount
Junior Clerk / Office Assistant (Temporary Contract, end 31st December 2026)
39 Essex Chambers —London
- From £32,708 a year
- Temporary
- Customer service
- Administrative experience
- Analysis skills
Quick apply
4d
Facilities & Travel Coordinator
Air Charter Service —Surbiton
- £35,000 a year
- Weekend availability
- Microsoft Powerpoint
- Microsoft Word
- Hospitality
- Annual leave
- Gym membership
Quick apply
Office Coordinator (f/m/d)
EnBW UK Ltd —London
- Hybrid work
- Organisational skills
- Front desk
- Communication skills
Operations and HR Coordinator
The Brand Champions —London
- £20 - £25 an hour
- Part-time
- Hybrid work
- Microsoft Office
- Databases
- Administrative experience
Quick apply
5d
Assistant, People Services (9-month FTC)
Bryan Cave Leighton Paisner LLP —London
- Microsoft Word
- Microsoft Outlook
- Computer literacy
Team Member (Delivery)
NEXT —London
- £8.28 - £12.71 an hour
- Part-time
- Customer service
- Employee discount
8d
[IOM UK] Intern
IOM UK —London
- £905 - £1,244 a month
- Full-time
- Computer literacy
- English
- Administrative experience
Quick apply
10d
Project Officer
University College London —London
- £43,981 - £54,019 a year
- Full-time
- Hybrid work
- Databases
- University
- Annual leave
- Work from home
5d
HR Assistant
Civic Recruitment Limited —London
- £21.01 an hour
- Full-time
- Hybrid work
- Microsoft Outlook
- Customer service
- Administrative experience
Quick apply
Studio and Resource Coordinator
Another A Story —London
- Databases
- Communication skills
- Office experience
Dental Assistant and Treatment Coordinator
Aventis Dental and Facial Aesthetics —London
- £3,500 - £4,500 a month
- Full-time
- CAD
- Bachelor's degree
- Patient care
- Employee discount
Quick apply
Team Member (Stock)
NEXT —Ilford
- £8.28 - £12.71 an hour
- Part-time
- Customer service
- Employee discount
1d
Engagement Coordinator (Administration and Volunteering)
Museum of London —London
- £30,192 a year
- Administrative experience
11d
Assistant Admin Coordinator
University College London Hospitals NHS Foundation Trust —London
- £31,554 - £33,270 a year
- Full-time
- Organisational skills
- Epic
- Communication skills
12d
Executive Assistant/Office Coordinator
MediaInVision PLC —London
- Full-time
- Writing skills
- Research
Facilities Coordinator
PKF Littlejohn —London
- Front desk
Office Coordinator
Protection Group International —London
- Microsoft Office
- Time management
- Annual leave
- Work from home
Quick apply
Project Assistant - Clinical Safety
Medpace, Inc. —London
- Full-time
- English
- Administrative experience
- Organisational skills
- Annual leave
- Work from home
11d
Studio Coordinator & Executive Assistant (Luxury Wig Studio)
Chrissy Bales —London
- £27,000 - £35,000 a year
- Full-time
- CRM software
- Hospitality
- Microsoft Office
Quick apply

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Executive Assistant to CEO / Office Manager

Healthxchange -
London

Apply Now

Job details

Permanent

Benefits

Annual leave
Company pension
Employee discount

Qualifications

Microsoft Powerpoint
Technical troubleshooting
Meeting coordination
Corporate travel itinerary planning
Microsoft Outlook
Travel arrangements
Event coordination
Facilities management
Administrative support experience
Process improvement
Microsoft Office Suite
Research
Technical support
Onboarding coordination
Organisational skills
SharePoint
Event planning assistance
Company secretarial coordination
Executive support experience
Office management
AI
Communication skills
New starter paperwork completion for onboarding

Full job description

Executive Assistant and Office Manager

Reports to: CEO

Location: London Office, 5 days a week in the office

Package: Competitive salary + annual discretionary bonus

About the Role:

We are searching for a fantastic Executive Assistant and Office Manager to join. The purpose of the role is to increase the effectiveness and productivity of the CEO and Executive Team by providing proactive, tech-savvy administrative and project support. The role combines traditional EA responsibilities with office management and a forward-thinking approach to improving business processes through technology, AI tools, and smart working practices.

About Healthxchange:

Founded in 2000, Healthxchange is the leading supplier of medical aesthetic products and services to professionals across the UK & Ireland. Healthxchange proudly partner with award-winning brands including Obagi Medical, Medik8, Jan Marini, and Jane Iredale to strategically commercialise their products in market. We currently supply over 9,000 clinics with a full range of products (Skincare, Injectables, Energy-based devices) and services (software & education) to support their 360 business needs. The company offers a dynamic environment for innovation and growth in the medical aesthetic space.

Responsibilities:

CEO & Executive Team Support

Provide day-to-day administrative and secretarial support to the CEO as the primary point of contact, and as a secondary priority to the wider Executive Team
Manage and coordinate the CEO's diary, scheduling meetings, calls, and travel with efficiency and sound judgement
Assist the Executive Team with diary management, meeting scheduling, and general coordination
Prepare briefing materials, agendas, and correspondence on behalf of the CEO
Act as a gatekeeper for the CEO's time, prioritising requests and managing competing demands
Support the CEO on confidential projects requiring discretion, including sensitive commercial, regulatory, or people matters, and provide lighter company secretarial support such as coordinating with external company secretaries and maintaining statutory registers

Executive Meeting Governance:

Own the rhythm of recurring leadership meetings (weekly Exec stand-ups, monthly leadership meetings, quarterly offsites), including managing agendas, pre-reads, follow-ups, and action tracking

Technology & Process Improvement

Identify and implement smarter ways of working, including using AI tools to improve meeting scheduling, travel booking, and other administrative workflows
Troubleshoot lower-grade IT issues in meeting rooms and shared office spaces (e.g. video conferencing setup, display connectivity, audio problems)
Research and recommend new tools or platforms that improve efficiency across the business
Lead or support ad-hoc projects as delegated by the CEO, including process improvement and operational initiatives

Travel & Events

Manage travel requests for the CEO and Executive Team, and oversee travel arrangements across the wider business, advising on cost-effective options
Support on-the-road sales staff with ad-hoc logistical issues
Assist with the planning, coordination, and delivery of key company events

Information & Documents

Maintain a central register of all key policies and corporate documents

Facilities & Office Management

Act as the London office manager, ensuring the smooth day-to-day running of the Victoria office, including supplies, cleaning, maintenance, and landlord liaison
Own the visitor experience at the London office, including room bookings, catering, greeting clients and partners, and ensuring the right technology is set up for meetings
Support Group-wide facilities management by centralising office administration and acting as the point of contact for facilities queries

People Team Support

Provide cover for the People Team Coordinator during periods of annual leave, handling onboarding and offboarding processes and preparing employment offer documentation
Support the smooth arrival of new starters in the London office, ensuring desks are ready, IT is set up, and introductions are scheduled

Requirements:

Experience working as an EA, PA, or in a similar support role, ideally within a fast-paced or tech-enabled environment
Genuinely comfortable with technology - curious about new tools, confident troubleshooting everyday IT issues, and enthusiastic about using AI and automation to improve ways of working
Strong organisational skills with excellent attention to detail and the ability to manage multiple live tasks with accuracy and initiative
Excellent verbal, written, and numerical communication skills
Sound judgement, discretion, and the ability to maintain absolute confidentiality
Proactive and resourceful - someone who anticipates needs, takes ownership of projects, and delivers without close supervision
Comfortable managing upwards and across a senior leadership team, including chasing Exec members for deliverables
A commitment to providing excellent service

IT Skills

Microsoft 365 at an intermediate to advanced level (Outlook, Teams, Word, Excel, PowerPoint, SharePoint)
Confident using AI and emerging technologies to improve productivity, streamline administrative processes, and identify smarter ways of working, with a willingness to continuously learn and adapt to new tools.
Able to diagnose and resolve basic AV and IT issues in meeting rooms

Benefits

Company pension, annual performance bonus, 23 days holiday plus bank holidays (and increasing with service), staff discount, staff social events, access to Health Assured EA, Birthday Off Perk.

Healthxchange is committed to creating a diverse and inclusive work environment. We are proud to be an equal opportunity employer, and we welcome and encourage applications from all qualified individuals regardless of race, colour, religion, sex, sexual orientation, gender identity, national origin, age, disability status, marital status, or any other legally protected status. All employment decisions are based on merit, qualifications, and business needs.

Apply Now

Refine Your Search

assistant coordinator jobs in clapham, gtl

Executive Assistant to CEO / Office Manager

Junior Clerk / Office Assistant (Temporary Contract, end 31st December 2026)

Facilities & Travel Coordinator

Office Coordinator (f/m/d)

Operations and HR Coordinator

Assistant, People Services (9-month FTC)

Team Member (Delivery)

[IOM UK] Intern

Project Officer

HR Assistant

Studio and Resource Coordinator

Dental Assistant and Treatment Coordinator

Team Member (Stock)

Engagement Coordinator (Administration and Volunteering)

Assistant Admin Coordinator

Executive Assistant/Office Coordinator

Facilities Coordinator

Office Coordinator

Project Assistant - Clinical Safety

Studio Coordinator & Executive Assistant (Luxury Wig Studio)

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