Administrative associate Work, Jobs in Edinburgh, Sct (with Salaries)

Client Services Coordinator
triSaaS (Hygenisys) —Edinburgh
- Part-time
- Microsoft Word
- Microsoft Outlook
- Organisational skills
- Free parking
- Annual leave
Quick apply
13d
Administrative Assistant
Newton Property Management —Edinburgh
- £26,000 a year
- Full-time
- CRM software
- Microsoft Office
- In-person
- Life insurance
- Referral programme
Quick apply
Junior Investment Associate
RGH‑Global Limited —Edinburgh
- £30,000 - £35,000 a year
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Presentation skills
11d
Assistant Banking Manager, Edinburgh
Hampden Bank —Edinburgh
- Organisational skills
- Communication skills
- Banking
- Annual leave
- Employee assistance programme
Legal Administrator
Rae McCabe Associates —Edinburgh
- £28,000 - £33,000 a year
- Full-time
- Travel
- Organisational skills
- Typing
Quick apply
GMP QC Incoming Materials Associate
RoslinCT EU —Livingston
- English
- Communication skills
- Annual leave
- Employee discount
6d
Dental Nurse
Comely Bank Dental Practice —Edinburgh
- £13.50 - £17.00 an hour
- Part-time
- English
- Patient care
- Organisational skills
- Employee discount
Quick apply
Senior Sales
Hawes & Curtis —Edinburgh
- £27,200 - £27,800 a year
- Full-time
- Merchandising
- Organisational skills
- In-person
Quick apply
17h
Audit Senior Associate- Asset Management
Crowe —Kirkcaldy
- Accounting
- Mentoring
- Leadership
Quick apply
Dental Associate - Edinburgh
Real Good Dental —Edinburgh
- £100,000 - £150,000 a year
- Part-time
- BLS Certification
- Patient care
- Computer skills
- Flexible schedule
Quick apply
Senior/Associate Fire Engineer – Expert Witness
Jensen Hughes —Edinburgh
- Engineering
- Communication skills
- Annual leave
- Employee assistance programme
GP PARTNER / SALARIED GP WITH VIEW TO PARTNERSHIP
NHS Scotland —Glenrothes
- Communication skills
Associate dentist - Park Road
Real Good Dental —Kirkcaldy
- Part-time
- Patient care
- Communication skills
Quick apply

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Clerical Assistant - James Gillespie's High School
City of Edinburgh Council —Edinburgh
We are seeking a skilled, motivated and enthusiastic Clerical Assistant to provide administrative support within our main school office as required.
£26,806 - £27,032 a year
7h
Administrator
NHS Scotland —Scotland
Applicants should be educated to Higher level, or hold an SVQ Level 2 or 3 qualification, or possess equivalent experience.
£29,103 - £31,409 a year
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Client Services Coordinator

triSaaS (Hygenisys)
Edinburgh

Quick apply

Job details

Permanent | Part-time
13 days ago

Benefits

Free parking
Casual dress
On-site gym
Annual leave
Company pension
Sick pay
On-site parking

Qualifications

Microsoft Word
Microsoft Outlook
Contract preparation
Administrative support experience
Filing
Quality management
Microsoft Office Suite
Purchase order creation
Appointment booking and call handling
Organisational skills
Contracts
SharePoint
Customer support
Proofreading
Rota coordination

Full job description

Part-Time (20 hours per week) | Permanent | Office Based | Edinburgh, (South Gyle) 34 South Gyle Crescent, Edinburgh EH12 9EB

Join Hygenisys

Hygenisys is the UK's leading Environmental Health Consultancy, supporting major hospitality businesses with food safety, health & safety, fire safety and compliance services.

We're looking for a highly organised Client Services Coordinator to become the operational hub of our consultancy team. If you enjoy coordinating people, managing multiple priorities and delivering outstanding client service, we'd love to hear from you.

The Role

This part-time Client Services Coordinator role is ideal for someone who enjoys organised administration, client communication and scheduling in a professional services environment. You will help keep our consultancy work moving by coordinating diaries, documents, client records and day-to-day operational tasks.

Working closely with our Directors and Associate Consultants, you’ll coordinate client work from enquiry through to completion, ensuring audits, contracts, consultant diaries and client communications are managed efficiently.

You’ll help keep multiple client projects on track by coordinating day-to-day activity between Directors, Consultants and clients.

Your Key Responsibilities

Coordinate our consultancy team

· Own and track customer audit cycles, ensuring scheduled audits, inspections and compliance visits are completed on time.

· Schedule audits, inspections and consultancy visits.

· Manage consultant diaries and client appointments.

· Coordinate consultant availability and workloads.

Support our clients

· Act as the first point of contact for client enquiries by telephone and email.

· Maintain accurate client records and databases.

· Assist with client onboarding and gathering required documentation.

· Prepare contracts, service agreements and client documentation.

· Issue certificates, memberships and client communications.

Keep operations running smoothly

· Raise purchase orders for audits, risk assessments, policy reviews and other client work.

· Process consultant expense claims and maintain accurate financial records.

· Check consultant invoices against approved purchase orders.

· Support client billing by preparing information for invoicing.

· Monitor contract renewals and maintain audit logs.

· Produce management reports and maintain compliance trackers.

Maintain accurate documentation

· Manage SharePoint and document filing systems.

· Support the operational teams and auditors with day-to-day administrative tasks.

· Create and proofread reports, correspondence and client documentation.

· Maintain consultant compliance records, qualifications, insurance documentation and ID cards.

About You

You'll be organised, proactive and comfortable juggling multiple priorities in a busy, client-focused environment.

To succeed in this role, you’ll need strong organisational skills, excellent attention to detail, confident communication by phone and email, and the ability to manage several tasks at once without losing accuracy.

You'll ideally have experience in:

· Administration, client services or operations coordination.

· Scheduling consultants, contractors or other field-based staff.

· Purchase orders, invoicing, expense processing or contract administration.

· Microsoft Office, particularly Outlook, Word and Excel.

Experience within compliance, environmental health, health & safety, consultancy, professional services or quality management would be advantageous, but is not essential.

Most importantly, you're someone who enjoys bringing structure to busy operations, has exceptional attention to detail and takes pride in delivering excellent customer service.

What We Offer

· Competitive salary.

· 25 days annual leave plus bank holidays (pro rata).

· Your birthday off.

· Company pension.

· Free on-site parking.

· On-site gym.

· Ongoing training and development.

· Career progression opportunities.

· A supportive and collaborative working environment.

Working pattern

20 hours per week, office based at our Edinburgh South Gyle office. Exact working days and hours can be discussed with the successful candidate.

Apply Now

If you're looking for a varied role where you'll play an important part in delivering exceptional service to our clients and supporting a growing consultancy, we'd love to hear from you.

Applications will be reviewed as they are received, so early applications are encouraged.

Benefits:

Casual dress
Company pension
Free parking
On-site gym
On-site parking
Sick pay

Work Location: In person

Quick apply

Refine Your Search

administrative associate jobs in edinburgh, sct

Client Services Coordinator

Administrative Assistant

Junior Investment Associate

Assistant Banking Manager, Edinburgh

Legal Administrator

GMP QC Incoming Materials Associate

Dental Nurse

Senior Sales

Audit Senior Associate- Asset Management

Dental Associate - Edinburgh

Senior/Associate Fire Engineer – Expert Witness

GP PARTNER / SALARIED GP WITH VIEW TO PARTNERSHIP

Associate dentist - Park Road

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