Order administrator Work, Jobs in Gourock, Ivc (with Salaries)

HSSEQ Administrator
The Oil and Pipeline Agency —Helensburgh
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Office
Sales Support Administrator (Maternity Cover)
Fleet Alliance —Glasgow
- Temporary
- Hybrid work
- Customer service
- Administrative experience
- Communication skills
- Gym membership
- Flexible schedule
Quick apply
Repairs Administrator - Proactive
Ross and Liddell Ltd —Glasgow
- Full-time
- Customer service
- Organisational skills
- In-person
- Annual leave
Quick apply
8d
Business Support Service Administrator
T-Squared —Glasgow
- Full-time
- Microsoft Word
- Microsoft Excel
- Administrative experience
- COVID-19 protective measures
- Employee discount
Quick apply
Sales Administrator
Stockline Plastics Limited —Glasgow
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
7d
Administrative Officer (HIS)
NHS Scotland —Glasgow
- £31,537 - £34,303 a year
- Full-time
- Hybrid work
- Microsoft Office
- Communication skills
Billing Administrator
Pointer Ltd —Glasgow
- Full-time
- Microsoft Excel
- Customer service
- Programmable logic controllers
- Store discount
- Employee discount
Quick apply
7d
Office & Finance Administrator
Grassgo Ltd —Hillington
- £28,500 - £32,500 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Bereavement leave
- Sick pay
Quick apply
Business Support Administrator
NHS Scotland —Glasgow
- £31,537 - £34,303 a year
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Annual leave
- Employee assistance programme
14d
Tech Team Executive - Glasgow
Matthew Algie —Glasgow
- £27,626.30 a year
- Full-time
- Computer literacy
- Administrative experience
- Business development
Administrator-Technical Services
OCS Group —Hillington
- ERP systems
- Microsoft Office
- Communication skills
Quick apply
11d
Commercial Administrator
Search Hiredonline —Glasgow
- £13.50 an hour
- Temporary
- Microsoft Excel
- Microsoft Outlook
- Microsoft Office
1d
Customer Service & Repairs Administrator - Glasgow
Chisholm Hunter Ltd —Glasgow
- From £12.71 an hour
- Full-time
- Microsoft Office
- Communication skills
- Employee discount
Quick apply
Transport Administrator
AAH Pharmaceuticals —Glasgow
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Employee assistance programme
- Sick pay
Legal Administrator
Kennedys Law - UK —Glasgow
- Full-time
- Microsoft Office
- Administrative experience
- Typing
Administrator One Stop Shop - Glasgow Head Office
City Facilities Management (UK) —Glasgow
- Full-time
- Computer literacy
- Communication skills
- Employee assistance programme
- Employee discount
Sales Administrator
Search Hiredonline —Glasgow
- £13.39 an hour
- Temporary
- Microsoft Excel
- Sales
- Customer service
1d
Senior Contract Administrator - Glasgow
City Facilities Management (UK) —Glasgow
- Full-time
- Communication skills
Contract Administrator - Glasgow
City Facilities Management (UK) —Glasgow
- Full-time
- Communication skills
Contract Administrator - Glasgow Head Office
City Facilities Management (UK) —Glasgow
- £24,374 a year
- Full-time
- Communication skills

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order administrator jobs near gourock, ivc

HSSEQ Administrator

The Oil and Pipeline Agency
Helensburgh

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Job details

Full-time

Qualifications

Microsoft Powerpoint
Microsoft Word
Driving Licence
GCSE
Project coordination
Microsoft Office
Administrative experience
IT

Full job description

The Role: An opportunity has arisen within our HSSEQ function (Health, Safety, Security, Quality & Environmental), as we seek to appoint dynamic Administrator for this small and very busy Department, to be based at our OFD (Oil Fuel Depot) at Garelochhead, Helensburgh, Argyll & Bute. This is an exciting time to join the OPA as the Agency is growing commercially and taking on facilities overseas.

Candidates need to self-motivated, able to multi-task, have good organisation and administration skills with attention to detail and accuracy being essential. Able to deliver the outputs needed to strict deadlines in order to provide a comprehensive high end technical administration and support for the development, control, and management of documentation, audits, and a wide range of activities for the HSSEQ team, particularly the management of correspondence, including correspondence to the Competent Authorities (CA) who include HSE, EA & SEPA.

Good interpersonal skills are essential to forge strong positive working relationships with all stakeholders, at all levels within the business and externally, especially influencing skills to obtain the necessary information required.

As some occasional travel to other sites may be required, candidates will need to have a full (preferably clean) driving licence.

Responsibilities include:

General administration, including preparation of presentations using standard packages.
Collate HSSEQ information for monthly CE Report and KPIs from various sources within time frames set.
Collate/manage documentation for the HSEQ Committee meetings.
Compose and respond to routine correspondence on behalf of HSSEQ members.
Be system Administrator for our Incident, audit, and MOC software. Including uploading actions.
Be system Administrator of Risk register system software.
Manage diary, including the arrangement of meetings, and email system for HSSEQ and communicate any changes to all those affected by the change.
Arrange travel and accommodation for the HSSEQ Team and others (when other Administrators are away).
Co-ordinate various HSSEQ processes through collation of papers, documents and agendas and circulation to owned distribution lists.
Organise and maintain appropriate electronic filing systems.
Handling confidential matters and cover for other Administrators/PA when they are on leave.
Highlight deadlines for reports and documents.
Process Purchase Requisitions and invoices using Focal point as required.
Liaise with other Administrators.
Document formatting to ensure standardised approach.
Assist with monitoring of regulatory actions.
Provide technical administration support in the provision of information.
Manage of correspondence, including CA correspondence.

Full details of the responsibilities can be found in the job description for this role, which is available to download at the bottom of this page.

The Candidate: Candidates must have good GCSE qualifications (or equivalent) with previous experience in a PA/Senior Administrative role, preferably in a technical post. Project coordination experience would be a distinct advantage.

Applicant must have advanced IT skills, particularly MS Office, Word, PowerPoint & Excel.

Stage 1 Interviews: 5 August 2026 (By Teams)

Stage 2 Interviews: 26 August 2026 (Face to Face at Site)

Apply Now

Refine Your Search

order administrator jobs in gourock, ivc

HSSEQ Administrator

Sales Support Administrator (Maternity Cover)

Repairs Administrator - Proactive

Business Support Service Administrator

Sales Administrator

Administrative Officer (HIS)

Billing Administrator

Office & Finance Administrator

Business Support Administrator

Tech Team Executive - Glasgow

Administrator-Technical Services

Commercial Administrator

Customer Service & Repairs Administrator - Glasgow

Transport Administrator

Legal Administrator

Administrator One Stop Shop - Glasgow Head Office

Sales Administrator

Senior Contract Administrator - Glasgow

Contract Administrator - Glasgow

Contract Administrator - Glasgow Head Office

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