Administrative assistant Work, Jobs in Livingston (with Salaries)

Site Administrative Assistant - Engineering Solutions
Plexus —Livingston
- Administrative experience
- AI
- Annual leave
- Employee assistance programme
23h
Office Administrator
PLS Construction —Edinburgh
- £28,000 - £32,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
1d
Administrator
GXO Logistics —Newbridge
- £27,000 a year
- Full-time
- Microsoft Office
- Administrative experience
- Communication skills
- Employee assistance programme
- Employee discount
2d
Office Administrator
Briyar Limited —Glasgow
- £14.50 an hour
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Free parking
Quick apply
1d
Social Media/Administrative Assistant
The Larder West Lothian —Livingston
- £27,785.65 a year
- Part-time
- CRM software
- Social media management
- Administrative experience
- Free parking
- Employee discount
Quick apply
Administrator
Enable —Edinburgh
- £24,479 a year
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Employee assistance programme
6d
Receptionist/Administrative Assistant
NHS Scotland —Falkirk
- £26,696 - £28,988 a year
- Call to connect
- Communication skills
1h
Administrator, Bursar's Office
St Mary's Music School —Edinburgh
- £24,912 - £29,097 a year
- Part-time
- Microsoft Office
- Administrative experience
- Organisational skills
- Annual leave
Quick apply
Administrative Assistant
NHS Scotland —Larbert
- £29,103 - £31,409 a year
- Weekend availability
- English
- Microsoft Office
2d
Administrator
Stantec —Edinburgh
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
General Admin Assistant (External)
ScottishPrisonService —Edinburgh
- £28,777 a year
8d
Administrative Assistant
St Andrew’s College Language Schools —Edinburgh
- £18 - £59 an hour
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Annual leave
Office Administrator/Receptionist
Braeburn Home —Edinburgh
- £15 an hour
- Part-time
- English
- Microsoft Office
- Administrative experience
- Annual leave
- Sick pay
Quick apply
Office Administrator
Vtec Solutions —Cumbernauld
- From £24,420 a year
- Full-time
- In-person
Quick apply
1d
Administrator
McCarthy & Stone —Edinburgh
- £13.01 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Employee assistance programme
- Employee discount
Quick apply
7d
G1 Clerical Assistant
South Lanarkshire Council —South Lanarkshire
- £25,183 - £28,358 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Military
- Annual leave
- Employee assistance programme
Office Administration Assistant
Castle Composites Ltd —Lanark
- £13 - £15 an hour
- Part-time
- Microsoft Word
- Microsoft Outlook
- Accounting
Quick apply
Executive Assistant
Pet Blood Bank UK —Dunfermline
- From £19,665.71 a year
- Part-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Data analysis skills
- Free parking
- Health & wellbeing programme
Quick apply
9d
Administrative Assistant
Oceaneering —Rosyth
- 8 hour shift
- Administrative experience
- IT
- Typing
2d
Administrator
Arnold Clark —Glasgow
- £27,793 - £30,000 a year
- Monday to Friday
- Microsoft Excel
- Microsoft Outlook
- Customer service
- Employee discount
Quick apply
3h

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administrative assistant jobs near livingston

Site Administrative Assistant - Engineering Solutions

Plexus -
Livingston

Apply Now

Job details

23 hours ago

Benefits

Cycle to work scheme
Annual leave
Company pension
Employee assistance programme
Private medical insurance
Car scheme

Qualifications

Administrative experience
AI

Full job description

About us

At Plexus, our vision is to help create the products that build a better world. By embracing an innovative culture of excellence, we pride ourselves on designing, manufacturing and servicing some of the world’s most transformative products. From life-saving medical technology and mission-critical defense solutions to sophisticated industrial automation, we’re proud to partner with our customers to bring their complex ideas to market.

Visit Plexus.com to learn more about our unwavering commitment to our vision.

Living Our Values

With a vision rooted in the wellbeing and inclusive engagement of our team members, our customers, their end users and our communities, people are the heart of what we do and who we are. Our values unite and guide us in everything that we do.

Our values include: Growing our People, Building Belonging, Innovating Responsibly, Delivering Excellence and Creating Customer Success.

As part of our team, you’ll do impactful work within an inclusive environment where everyone works together to achieve extraordinary outcomes. You’ll be empowered to reach your full potential through managing your own personalised development plan and access to our learning and development programs.

We are seeking a highly organised, proactive, and forward-thinking Site Administrative Assistant to join our Bathgate Design Centre.

In this role, you will provide critical operational support to our leadership teams, drive site engagement initiatives, and champion process efficiency. The successful candidate will manage day-to-day administrative coordination, foster a positive site culture, and leverage digital tools and AI to optimise workflows within a fast-paced environment.

Key Responsibilities

Site Coordination & Logistics: Act as the primary point of contact for the facility. Manage comprehensive UK and international travel arrangements (flights, hotels, vehicles, and visas) for the leadership team and senior staff. Coordinate logistics for external visitors and liaise with cleaning and office supply partners.
Reports, Communication & Meetings: Prepare professional management reports and presentations using Google Workspace, ensuring the timely collection of data from global colleagues. Attend key meetings to accurately record minutes and track follow-up actions.
Culture & Engagement: Coordinate site-wide events and activities—including team gatherings, recognition awards, volunteering initiatives, and charity drives—to support a positive workplace culture.
AI Adoption & Process Improvement: Identify opportunities to integrate AI tools and modern software into daily workflows, automating routine tasks and driving continuous process improvement.
Team Collaboration & Support: Work closely with the wider administrative team, providing cross-functional backfill support for the Customer Experience Assistant (such as meeting space coordination and visitor hosting.

What We Are Looking For

As administrative functions evolve, this role requires an individual who can leverage modern technology to streamline routine tasks, allowing a stronger focus on high-impact coordination and site support.

The ideal candidate will demonstrate:

Independent Decision-Making: A proven ability to work autonomously and advance key site initiatives independently, whilst maintaining the professional judgment to seek stakeholder buy-in when required.
Stakeholder & Scope Management: Competence in managing competing priorities across multiple stakeholders, with a proactive approach to adopting new systems and seeking guidance during complex projects.
Tech-Forward Skills: Advanced proficiency in standard office software (specifically Google Workspace tools), alongside a strong interest or practical experience in utilising AI applications to enhance efficiency.
Event & Operations Management: Strong capability in planning and executing structured corporate events, travel schedules, and community initiatives.
Professional Attributes: A methodical problem-solver with exceptional attention to detail, strong organisational savvy, flexibility, and the absolute discretion required to handle confidential information.
Experience: A minimum of 4 years of related administrative experience is preferred. An equivalent combination of education and hands-on, high-level corporate support will be fully considered.

Why Join Us?

You will join a collaborative and professional engineering environment where continuous improvement is highly valued. This position offers an excellent opportunity to influence site culture, pioneer modern administrative processes, and deliver vital support to a dynamic design team.

Your Rewards and Wellbeing

We believe in rewarding your contribution with a comprehensive package designed to support your life both inside and outside of work.

Growth: Bespoke development plans and volunteer time off
Health: Private medical insurance, Employee Assistance Program and vision care
Wealth: Enhanced pension contributions, life assurance, and group income protection
Lifestyle: Electric Vehicle and Cycle to Work schemes, plus 33 days of annual leave

Application Process

At Plexus, we don't look for culture fit, we look for culture add. We value the unique perspectives you bring and review every candidate holistically, balancing professional experience, education and individual journey.

Accessibility and Accommodations

As a Disability Confident employer, we recruit purely on the basis of skills and merit, ensuring an equitable process for everyone. We are committed to providing reasonable accommodations for individuals with disabilities or special requirements. If you require support during the application process, please contact us at [email protected] with your contact information and a description of your needs.

Note: This inbox is dedicated to accommodation requests; please note that application status updates cannot be provided via this address.

Apply Now

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administrative assistant jobs in livingston

Site Administrative Assistant - Engineering Solutions

Office Administrator

Administrator

Office Administrator

Social Media/Administrative Assistant

Administrator

Receptionist/Administrative Assistant

Administrator, Bursar's Office