Business administrator Work, Jobs in Loanhead, Mln (with Salaries)

Commercial Administrator
OCS Group —Loanhead
- Monday to Friday
- Remote
- Organisational skills
- Contracts
- SharePoint
Quick apply
10d
Office Administrator
The Edinburgh Boiler Company —Dalkeith
- £13.45 an hour
- Temporary
- Microsoft Word
- Microsoft Outlook
- Customer service
- Free parking
Quick apply
9d
Administrator - Development Team
Midlothian Council —Dalkeith
- £32,554 - £34,451 a year
- Call to connect
- Hybrid work
- Word processing
- Administrative experience
- Typing
Service Administrator
Lovat's Group Limited —Loanhead
- From £12.71 an hour
- Full-time
- Microsoft Outlook
- English
- Accounting
Quick apply
8d
Business Support Administrator
NHS Scotland —Edinburgh
- £31,537 - £34,303 a year
- Call to connect
- Hybrid work
- Microsoft Office
- Administrative experience
- Communication skills
7h
Finance and Accounts Administrator
Saltire Hospitality Ltd —Loanhead
- From £28,000 a year
- Full-time
- Bakery
- Organisational skills
- In-person
Quick apply
2d
Business Support Administrator - Waverley Court
City of Edinburgh Council —Edinburgh
- £27,257 - £29,850 a year
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Oracle
- Annual leave
- Employee assistance programme
1d
Service Administrator
Origin Fitness UK —Newbridge
- £26,000 - £28,000 a year
- Full-time
- Microsoft Word
- Computer literacy
- Continuous improvement
- Free parking
- Health & wellbeing programme
Quick apply
14d
Receptionist/Administration
SENECA MEDICAL GROUP —Edinburgh
- Full-time
- Customer service
- English
- Microsoft Office
Quick apply
Business Administrator
Colinton Care Home —Colinton
- £14.80 an hour
- Full-time
- Microsoft Office
- Administrative experience
- Recruiting
- Annual leave
Quick apply
1d
Wealth Management Administrator
RGH‑Global Limited —Edinburgh
- £32,000 - £37,000 a year
- Full-time
- Hybrid work
- Financial services
- Communication skills
Administrator
3r Solutions Ltd —Broxburn
- £26,500 - £28,000 a year
- Full-time
- Microsoft Outlook
- Administrative experience
- Data entry
Quick apply
5h
Property Administrator
BruceRae Ltd —Edinburgh
- £28,000 a year
- Full-time
- Driving
- Organisational skills
- Contracts
- Annual leave
Quick apply
8d
Property Administrator
Dunpark —Edinburgh
- Full-time
- Sales
- Customer service
- In-person
Quick apply
6d
ERP Business Analyst
MacTaggart Scott —Loanhead
- Full-time
- ERP systems
- Continuous improvement
- In-person
- Free parking
- Annual leave
Quick apply
Office Administrator
Sports Labs Ltd —Livingston
- £25,420 - £30,000 a year
- Full-time
- Microsoft Word
- CRM software
- Microsoft Outlook
- Free parking
Quick apply
1d
Service Support Assistant
Viewpoint Housing Association —Edinburgh
- £28,291 a year
- Monday to Friday
- Hybrid work
- Free parking
8d
Office Administrator
RMT Accountants & Business Advisors —Edinburgh
- Hybrid work
- Databases
- Continuous improvement
- Front desk
Administrator
GXO Logistics —Newbridge
- £27,000 a year
- Full-time
- Administrative experience
- Data entry
- Communication skills
- Employee assistance programme
- Employee discount
Business Support Statutory Meeting Administrator - The Fort
City of Edinburgh Council —Edinburgh
- £27,257 - £29,850 a year
1d

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business administrator jobs near loanhead, mln

Commercial Administrator

OCS Group -
Loanhead

Quick apply

Job details

Permanent
10 days ago

Qualifications

Supplier ordering
Document control
Record keeping
Purchase orders
CAFM software
NEC contracts
Incoming mail sorting
Stakeholder liaison
Supply chain
Filing
Purchase order creation
Procurement support
Data management
Procurement processing
Organisational skills
Contracts
SharePoint
Purchasing
Document management
Communication skills
Project progress tracking

Full job description

About The Company:

OCS UK & Ireland is a leading facilities management company with 50,000+ colleagues and a turnover in excess of £2bn. We deliver innovative, award-winning services within facilities management, hard services, cleaning, security and catering.

Our mission is to make people and places the best they can be for our colleagues, customers and the communities we serve. Our commitment to doing business the right way is rooted in our TRUE values - Trust, Respect, Unity, and Empowerment.

Why Work for OCS?

✅Award-Winning Employer: Ranked 36th on Glassdoor’s Best Companies to Work For 2025 — we value and motivate our people.

Digital Learning: The OCS Academy offers digital courses and resources to help you build skills and grow your career.

Retail Perks With our Hapi app, you can gain access to exclusive discounts, rewards and wellbeing resources.

Professional Growth: 600+ live learners across UK&I — Empowering colleagues with further development and qualifications!

Flexible Pay: Access a portion of earned wages before payday with our Wagestream App! (Contract Specific)

About The Role:

Working hours: Monday - Friday, 37.5 hours per week

We are currently recruiting for a Commercial Administrator to join our passionate and driven team.

Working closely with the project team, you will ensure compliant procurement, precise financial and commercial data management, accurate documentation, and the efficient control of end‑to‑end commercial workflows. You will coordinate core commercial processes across the project delivery team, enabling Project Managers to confidently lead commercial decision‑making, forecasting, and NEC4‑aligned project delivery.

The role is based in our Glasgow office.

***The prospective candidate will obtain Non-Police Personnel Vetting Standards (NPPV) Level 1 in order to be considered for this role***

Key Responsibilities

Commercial & Financial Governance

Prepare and support Applications for Payment, ensuring accuracy and completeness of supporting documentation.
Manage and process purchase orders, invoice queries, and monthly commercial reporting.
Support PMs with contract variations.
Provide monthly WIP data inputs, ensuring accuracy, completeness and audit readiness.

Procurement & Supply Chain Coordination

Coordinate and support subcontractor and supplier procurement.
Maintain approved vendor and subcontractor records.
Track, issue and maintain sub‑contract orders, supply chain documentation and related registers.
Document Control & Governance Compliance
Maintain accurate commercial registers, evidence logs, and structured filing systems across SharePoint and secure platforms.
Ensure all commercial information is stored and handled in accordance with SPA governance and audit requirements.

Project Tracker & Shared Mailbox Management

Manage the shared mailbox, ensuring timely triage, allocation, response, and structured filing of all incoming communications to support efficient project administration.
Maintain and continually update the Project Tracker, ensuring accurate job creation, status updates, financial entries, risks, milestones and forecasting inputs.
Collaborate with Project Managers to ensure tracker data remains complete, accurate, and aligned with commercial reporting cycles.
Produce regular commercial dashboards and summaries for internal and client reporting.
Drive data integrity by following up on missing or inconsistent project/commercial information.

Stakeholder & Operational Coordination

Liaise with Project Managers, supply chain partners, and internal SPA stakeholders to support commercial and operational workflows.
Attend meetings, take minutes, produce agendas, and track actions to completion.
Provide high‑quality general administrative and operational support.

About You

Experience in commercial or project administration, preferably construction, FM, engineering or technical services.
Excellent financial accuracy, attention to detail, and ability to manage complex commercial data.
Strong IT skills including Excel, SharePoint, CAFM systems such as Concept.
Strong communication skills, confidence engaging with suppliers and clients.
Ability to manage competing priorities.
Strong organisational and listening skills with the ability to interpret instructions accurately.
Knowledge of the NEC4 TSC framework.
Ability to obtain and maintain NPPV Level 1 Security Clearance.

How to Apply:

If you are interested in joining a business that encourages professional development, career progression and the chance to work with inspirational people then please click apply and register your interest! You can also sign up to our job alerts when registering which will notify you when other suitable vacancies are available.

We are an equal opportunities employer and rely on a diverse workforce with a broad range of knowledge, skills, and backgrounds to deliver our goals. We offer an inclusive and welcoming environment and actively encourage applications from all individuals regardless of race, gender, nationality, religion, sexual orientation, disability, or age.

Quick apply

Refine Your Search

business administrator jobs in loanhead, mln

Commercial Administrator

Office Administrator

Administrator - Development Team

Service Administrator

Business Support Administrator

Finance and Accounts Administrator

Business Support Administrator - Waverley Court

Service Administrator

Receptionist/Administration