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Administrator (Part-time)

AI Institute
Remote

Quick apply

Job details

Part-time
£780 a month
1 day ago

Qualifications

No experience needed
English
SharePoint
IT
AI
Microsoft Outlook Calendar
Communication skills

Full job description

Part-time Administrator (Course Operations)

Reporting to the Head of Course Development

About us

The AI Institute trains professionals to use AI properly. Over 1,400 people trained in 26 months, working with engineering, construction, architecture and quantity surveying firms across Ireland and the UK, plus financial services and other regulated sectors.

Our courses run live, in cohorts, to a tight schedule. This role keeps that schedule running.

Why this role is worth your time

Much of the operational work here is handled by AI agents we have built. Your job is to run them: give them clear instructions, check their output, spot when something has gone sideways, and tell us where the process could work better.

Never done that before? Neither had most people. We will show you how. What we cannot teach is the instinct to get things right, to check your own work, and to follow a plan properly. Bring that and the AI part is learnable.

You will also be welcome on any of our training courses, free, as often as you like. People pay several hundred euro a head for these. You will be in the room with senior professionals from engineering and construction firms learning the same material.

Whoever takes this role will leave it with AI skills that are in short supply and rising demand. We would rather that person stayed, so we will make it worth staying.

You will not be starting from scratch

Every process in this role is written down. The workflows are mapped, the agents are built, the checklists exist. You will not spend your first three months trying to work out how anything is done.

That means you can get moving quickly and then start making it yours. We would love if the person in this role improves on what we have handed them.

What you will be doing

Running the agents

Brief our course setup agent with complete, accurate information so it produces the right invites, links and folders
Check agent output before it reaches participants
Work with our technical team on agent and automation updates
Document what works, flag what does not

Course setup and coordination

Turn course briefs into confirmed calendar entries with the right structure, timing and sequencing
Confirm presenter availability and resolve scheduling conflicts
Keep the calendar, invites and website consistent, working with our Marketing Coordinator

SharePoint and systems

Set up course folders and manage external SharePoint provisioning
Follow and improve our documented processes

Surveys and feedback

Build pre-course, interim and post-course surveys
Generate and test survey links and QR codes before they go anywhere near a deck
Track response rates against a 75% target and chase where needed
Pull results and share them with the delivery team

Materials and participant support

Check workbooks and supporting materials are uploaded 24 hours before delivery
Send participant communications: invites, reminders, survey prompts
Support live sessions where required, including first ten minutes setup and breakout rooms
Take attendance registers for enterprise courses, issue certificates and post-course communications

What we are looking for

Confident with Microsoft SharePoint and Microsoft 365
A strong desire to get things right, and the habit of checking your own work
Able to follow a documented plan properly, and to spot where it needs improving
No experience with AI agents required. Curiosity and willingness to learn matter more
Strong attention to detail, particularly with dates, links, names and version control
Organised enough to run several courses at different stages at the same time
Clear written communication with participants and colleagues
Comfortable flagging problems early rather than working around them
Previous administration, operations or coordination experience is welcome, though we care more about how you work than where you have worked

The details

Part time, 15 hours per week, Mon-Fri, 10am-1pm UK time or 9am-12pm whichever suits you best
Remote work, we work hard to make you feel included on Teams
Overtime from time to time
Reports to the Head of Course Development
Free access to all AI Institute training courses
Start date: mid-end August

Pay: £780.00 per month

Application question(s):

Rate yourself out of 5 for each of these:

Sharepoint
Teams
Outlook calendar management
Survey tools
Claude/Copilot

What would you check before sending a calendar invite to 40 course participants?

Language:

English (required)

Work Location: Remote

Quick apply

Refine Your Search

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