Personal assistant Work, Jobs in Summertown (with Salaries)

Personal Assistant
University of Oxford —Oxford
- £16.92 an hour
- Temporary
- Microsoft Powerpoint
- Microsoft Word
- Google Suite
- Annual leave
5d
Temporary PA & EA Roles - Join the TSS pool
University of Oxford —Oxford
- Research
- In-person
- Annual leave
Administrator
University of Oxford —Oxford
- £32,108 - £37,338 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Administrative experience
- Annual leave
Business Administrator
Walfinch —Wantage Charlton
- Up to £26,000 a year
- Part-time
- Google Suite
- Writing skills
- Research
- Free parking
Quick apply
8h
Charity Administrative Assistant (Part-Time, Self-Employed)
The Old Bakehouse, Chadlington —Chipping Norton
- £30,000 - £32,000 a year
- Part-time
- Hybrid work
- Computer literacy
- Research
- Administrative experience
- Flexitime
- Work from home
Quick apply
13d
Executive Assistant (FTC)
Fortescue —Kidlington
- Microsoft Powerpoint
- Microsoft Word
- Computer literacy
- Employee assistance programme
Executive Assistant
OXTS —Middleton Stoney
- Part-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Outlook
- Writing skills
- Annual leave
Quick apply
1d
Executive Assistant to Chief Executive Officer
The Nasio Trust —Abingdon
- Up to £30,000 a year
- Part-time
- Hybrid work
- Organisational skills
- Computer skills
- Communication skills
Quick apply
Executive Assistant
Signet Collection - Head Office —Newbury
- £40,000 - £50,000 a year
- Full-time
- Travel
- Free parking
- Employee assistance programme
Quick apply
3d
Education Assistant
SENse Learning - Oxford —Oxford
- £18 - £23 an hour
- Part-time
- Experience working with children
- In-person
- Flexible schedule
- Referral programme
Business Support Administrator
Abbott Laboratories —Witney
- Full-time
- Microsoft Powerpoint
- IT
- Communication skills
Learning Support Assistant
SENse Learning - Oxford —Oxford
- £18 - £23 an hour
- Part-time
- Experience working with children
- In-person
- Flexible schedule
- Referral programme
Programme Coordinator and Executive Assistant (CeBAM)
University of Oxford —Oxford
- £35,681 - £41,636 a year
- Full-time
- University
- No degree
- Organisational skills
8d
Administrative Assistant to the Director of Research
University of Oxford —Oxford
- £32,108 - £37,388 a year
- Part-time
- Computer literacy
- Research
- Front desk
- Annual leave
9d
Education Assistant
SENse Learning - Didcot —Didcot
- £18 - £23 an hour
- Part-time
- Experience working with children
- In-person
- Flexible schedule
- Referral programme
Business Support Officer
Buckinghamshire Fire & Rescue Service —Aylesbury
- £30,662 a year
- Full-time
- Administrative experience
- Travel
- Office experience
- Annual leave
- Employee assistance programme
Operations & Site Support Coordinator
Avery Dennison —High Wycombe
- £21,910 - £35,056 a year
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Hotel
- Free parking
- Employee assistance programme
Quick apply
Sales Administrator/PA
Construction Materials Ltd —Great Missenden
- £17.50 an hour
- Temporary
- Computer literacy
- Microsoft Office
- Administrative experience
- Annual leave
Quick apply
2d
Learning Support Assistant
SENse Learning - Didcot —Didcot
- £18 - £23 an hour
- Part-time
- Experience working with children
- In-person
- Flexible schedule
- Referral programme
SEN Teaching Assistant
SENse Learning - Oxford —Oxford
- £18 - £23 an hour
- Part-time
- Experience working with children
- In-person
- Teaching
- Flexible schedule
- Referral programme

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Personal Assistant

University of Oxford -
Oxford

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Job details

Temporary | Full-time
£16.92 an hour
5 days ago

Benefits

Annual leave

Qualifications

Microsoft Powerpoint
Supplier ordering
Microsoft Word
Record keeping
Google Suite
Purchase orders
Report writing
Meeting coordination
Corporate travel itinerary planning
Travel arrangements
Stakeholder liaison
Mentoring junior staff
Administrative support experience
Filing
Internal department liaison
Microsoft Office Suite
Email software
Research
Administrative experience
Database design
Purchase order creation
Procurement support
Procurement processing
Mentoring
Accommodation booking
Purchasing
Event planning assistance
Typing
Executive support experience
Data collection
Proofreading
Project management experience
Communication skills
Project progress tracking
Progress tracking

Full job description

We are seeking a highly organised and proactive Personal Assistant to join our team. This role is ideal for someone who excels at providing high-level administrative and executive support, managing complex diaries and travel, coordinating meetings and committees, and building effective relationships with a wide range of stakeholders.

The position is set to commence ASAP and will be from 36.5 hours per week (Mon-Fri from 7:30am-3:30pm) for 12 weeks (with a pay rate of £16.92 per hour + holiday pay ) .

Main Duties:

Executive support for the senior academics

Provide first-class administrative support, including diary management as required, making appointments, organising and supporting meetings, and booking refreshments/catering for meetings.

Act as an ambassador and a key contact on behalf of the academics, establishing and maintaining key relationships with a diverse group of stakeholders, recognising the highly confidential nature of correspondence and documentation and treating it appropriately.

Research and source information as requested to respond to queries, provide material for presentations or papers or undertake ad hoc projects for the academics sometimes to tight timescales.

Maintain, develop and improve as appropriate, online record-keeping and filing systems

Process Purchase Orders, using Oracle Financials, and ensure accurate records are maintained, including liaison with suppliers to ensure that orders are processed and can be delivered in a timely manner.

Manage email accounts, flagging any high priority emails and responding to emails on behalf of the academics when appropriate. This includes providing advice and using own initiative to field queries to all levels of external stakeholders; monitoring and independently responding to email and hard copy correspondence, drafting and preparing documents on behalf of the academics.

Make the arrangements for conferences, seminars and meetings, including booking accommodation, meals and registration

Provide assistance for visitors and new arrivals to the research groups, including dealing with basic queries and making travel and accommodation arrangements

Committee Administration and reporting

Manage a Committee Schedule.
Make arrangements for committee meetings, for example, make room bookings and order catering as required. Collate presentations. Liaise with IT colleagues to ensure technical arrangements run smoothly, particularly for hybrid meetings.
Prepare agendas and papers. Prepare lists of attendees and apologies. Take and circulate minutes.

Research projects

Support research group projects as required such as getting quotations, investigating supplier options and raising purchase orders.
Supporting the research group with planning for visits to research labs, exhibitions and conference attendance.
Administrative tasks associated with project publications.

Other duties

Provide cover as needed
Develop effective and successful working relationships with academic and support staff colleagues across the Department and in the Divisional office.

As a member of the Department’s Operational Support Network, share information and exchange best practise.
Act as a role model and mentor for other administrative staff, particularly those in administrative support/PA positions.
Carry out any other duties which are requested and are commensurate with the grade of this post.
Manage submission of project funder reports for the professors, liaising with internal and external collaborators.
Submitting publications to ORA on behalf of the professors.

Many of these duties will have to be completed to tight deadlines or in the absence of detailed information, and the post-holder will need to use their initiative, balanced with a keen sense of the extent of their executive authority.

Selection Criteria:

A good level of general education, preferably to degree level or equivalent.
Significant experience as a personal assistant in a complex, busy organisation.
Experience of Committee administration
Experience of working with senior members of staff and demonstrable experience of operating efficiently without reference to a senior line manager or other colleagues taking initiative when necessary, and prioritising effectively to meet deadlines.
Experience of co-ordinating or managing projects, action plans or similar.
Excellent written communication skills, demonstrated through a high standard of literacy and ability to draft correspondence, reports, minutes, etc., including accurate typing and proofreading skills.
An eye for detail and creative flair in the presentation of various materials (written and visual).
Proven ability to manage, organise and prioritise a varied and busy workload and work to deadlines, including ability to cope with unpredictable volumes of work.
Excellent interpersonal and communication skills, including an excellent telephone manner and a proven ability to deal with highly influential external contacts.
Evidence of tact and discretion in dealing with confidential matters or sensitive situations.
Excellent skills in office IT systems, including e-mail, the web and MS Office applications such as Word, Excel, Access, and PowerPoint and Google Workspace. Able to deal with changing office technologies.
Self-motivated, resilient, with a proactive approach, and commitment to high standards
A complete team player, flexibility in all senses and willing, on occasion, to work outside regular hours.
Experience of events organisation
Experience with creating forms, designing databases

Vacancy ID: 23894

Please be aware that all candidates need to be able to start work immediately and must be able to work on site if required to do so.

Further information can about the Temporary Staffing Service can be found on our website https://www.jobs.ox.ac.uk/temporary-staffing-service

Person specification

Not Specified

About The University

Not Specified

Apply Now

Refine Your Search

personal assistant jobs in summertown

Personal Assistant

Temporary PA & EA Roles - Join the TSS pool

Administrator

Business Administrator

Charity Administrative Assistant (Part-Time, Self-Employed)

Executive Assistant (FTC)

Executive Assistant

Executive Assistant to Chief Executive Officer

Executive Assistant

Education Assistant

Business Support Administrator

Learning Support Assistant

Programme Coordinator and Executive Assistant (CeBAM)

Administrative Assistant to the Director of Research

Education Assistant

Business Support Officer

Operations & Site Support Coordinator

Sales Administrator/PA

Learning Support Assistant

SEN Teaching Assistant

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