Practice administrator Work, Jobs in Trafford, Gtm (with Salaries)

Medical Receptionist/Administrator
The Aspen Clinic Ltd —Salford
- From £26,000 a year
- Overtime
- Sales
- Microsoft Office
- EMR systems
- Store discount
- Annual leave
Quick apply
11d
Patient Administrator
Circle Health Group —Cheadle
- £24,947 a year
- Part-time
- Hospital
- Computer literacy
- Administrative experience
- Employee discount
- Life insurance
10d
HR Admin
The Pilot Group —Manchester
- £28,000 - £30,000 a year
- Full-time
- Hybrid work
- Databases
- Administrative experience
- Continuous improvement
- Free parking
- Annual leave
Quick apply
Regional Private Hire Licensing Administrator
Otto Car Ltd —Manchester
- £14,000 a year
- Part-time
- Hybrid work
- Organisational skills
- Training & development
- Communication skills
- Flexitime
- Work from home
Quick apply
9d
Administrator FTC
Spire Healthcare —Manchester
- Part-time
- Free parking
- Annual leave
Care Coordinator
Warrington Innovation Network —Sale
- £13.58 an hour
- Part-time
- In-person
- Office experience
Quick apply
Clinic Administration Support
The Christie NHS Foundation Trust —Manchester
- £25,272 a year
- Full-time
- Front desk
- Communication skills
- Annual leave
4d
HR Operations Advisor
Together Trust —Cheadle
- £36,040 a year
- Full-time
- Hybrid work
- Microsoft Office
- Databases
- Presentation skills
- Annual leave
- Employee assistance programme
Quick apply
Experienced GP Receptionist/Medical Secretary/Administrator
PEEL HALL MEDICAL PRACTICE —Manchester
- From £12.71 an hour
- Part-time
- Word processing
- GP surgery experience
- Front desk
- Free parking
- Annual leave
Quick apply
3d
DENTAL LABORATORY ADMINISTRATOR
Creative Implant Solutions —Bolton
- £26,437 - £35,000 a year
- Full-time
- Customer service
- Computer literacy
- Laboratory experience
- Free parking
Quick apply
People Services Administrator
Arrow Global Group —Manchester
- Full-time
- Hybrid work
- Microsoft Outlook
- Administrative experience
- Continuous improvement
Quick apply
People Services Assistant
KeolisAmey Metrolink —Manchester
- From £31,140 a year
- Full-time
- Hybrid work
- Microsoft Outlook
- Recruiting
- Contracts
- Work from home
- Employee assistance programme
8d
Dental Receptionist
Northenden House Orthodontics —Manchester
- £12.71 an hour
- Part-time
- Microsoft Word
- Administrative experience
- In-person
Quick apply
Primary Care Administrator / Reception
Bramhall Health Centre —Stockport
- £12.71 an hour
- Part-time
- Administrative experience
- Front desk
- In-person
- Free parking
- Sick pay
Quick apply
21h
Ophthalmic Assistant
Chapel Hill Ophthalmology —Manchester
- £2,300 - £2,700 a month
- Full-time
- Patient care
- Cleaning
- In-person
- Free parking
- Sick pay
Quick apply
5d
GP Practice Care Navigator/ Administrator
Whitley Road Medical Centre —Manchester
- From £12.71 an hour
- Part-time
- Customer service
- Administrative experience
- Data entry
- Free parking
- Employee discount
Quick apply
12d
Receptionist/Administrator
NHS Cheshire: Oakwood Medical Centre —Northwich
- £26,161 a year
- Part-time
- Computer literacy
- GP surgery experience
- Administrative experience
- Free parking
- Annual leave
Quick apply
2d
HR Administrator
Action Together —Oldham
- £26,403 - £28,142 a year
- Full-time
- Hybrid work
- Microsoft Office
- Administrative experience
- Human resources
- Health & wellbeing programme
- Flexitime
Quick apply
14d
GP Receptionist/Administrator
Hollins Grove Surgery —Darwen
- From £12.71 an hour
- Part-time
- Administrative experience
- Front desk
- IT
Quick apply
2d
Patient Administrator (Bank)
Circle Health Group —Cheadle
- £12.71 an hour
- Part-time
- Hospital
- Computer literacy
- Administrative experience
- Annual leave

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Medical Receptionist/Administrator

The Aspen Clinic Ltd
Salford

Quick apply

Job details

Permanent | Full-time
From £26,000 a year
11 days ago

Benefits

Store discount
Annual leave
Flexitime
Company pension
Company events
Employee discount
On-site parking

Qualifications

Customer relationship building
Inbound customer enquiry call handling
Clinical record keeping
Sales
Client engagement
Updating electronic health records
Patient appointment coordination
GCSE
Client communication
Patient service
Microsoft Office
Social media platforms
Appointment booking and call handling
Medical reception and administration experience
Decision making
Electronic patient record systems
EMR systems
Front desk
Safeguarding procedures
Care Quality Commission standards
Patient record updating
Child safeguarding
Managing patient records
Communication skills
Marketing
A Level

Full job description

Job Advert: Medical Receptionist – Administrator

Location: The Aspen Clinic | Unit 12 Quays Reach Business Park, Carolina Way, Salford, M50 2ZY

Salary: From £26,000 per year (DOE) Additional Pay:

Bonus scheme
Performance bonus
Yearly bonus

Job Type: Full-time, Permanent Work Schedule:

Flexitime
Monday to Friday
Overtime
Weekend availability required

Work Location: In person

Inclusivity & Lived Experience

At The Aspen Clinic, we are committed to building a diverse and inclusive workforce. We warmly welcome applications from individuals of all backgrounds, including those from marginalised communities and those with lived experience of health inequalities, neurodiversity, disability, mental health challenges, or social disadvantage.

We believe lived experience brings valuable insight and empathy to our services, and we actively seek team members who reflect the communities we serve. Learn more about us www.theaspenclinic.co.uk

About the Role

This is a non-clinical, patient-facing role that blends traditional reception duties with a deeper focus on patient experience. As our Medical Receptionist –Administrator , you’ll be the first point of contact for patients, visitors, and professionals setting the tone for compassionate, efficient, and inclusive care.

You’ll manage appointment bookings, support clinic operations, and ensure smooth communication across teams. You’ll also contribute to marketing, social media, and service improvement initiatives, helping shape how patients experience our care from start to finish.

Key Responsibilities: Own the client journey from initial enquiry through to onboarding and ongoing support, ensuring a seamless and professional experience.

Proactively manage sales leads, converting enquiries into bookings through confident communication and relationship-building.

Maintain accurate records of client interactions and progress using EPR systems.

Collaborate with clinical and administrative teams to ensure client needs are met efficiently and empathetically.

Identify opportunities to improve the client experience and contribute to service development.

Welcome patients and visitors with warmth, professionalism, and discretion
Manage appointment bookings and clinic schedules using electronic systems
Make reminder calls and send appointment confirmations
Respond to queries via phone, email, and social media
Maintain accurate patient records and ensure timely communication with external contacts (GPs, schools, etc.)
Support the smooth running of administrative processes within the clinic
Work efficiently in a busy, fast-paced environment while managing multiple tasks
Prepare agendas and take notes for internal meetings
Support hospitality for clients, relatives, and professional visitors
Contribute to marketing materials, newsletters, and social media content
Represent Aspen Clinic at external functions and events, where appropriate
Promote honest dialogue to review and enhance service standards
Assist with audits, evaluations, and quality improvement activities
Ensure safeguarding, confidentiality, and data protection protocols are upheld

Knowledge & Expertise:

Proven sales experience in a client-facing role, ideally within healthcare, wellness, or private services.

Strong understanding of lead management, with the ability to nurture prospects and close sales effectively.

Excellent communication and interpersonal skills, with a warm and professional manner.

Highly organised, with attention to detail and a proactive approach to problem-solving.

Passionate about delivering exceptional client care and supporting individuals on their health journey.

Understanding of healthcare administration and patient pathways
Familiarity with electronic patient record systems and scheduling tools
Awareness of neurodiversity and inclusive communication practices
Knowledge of safeguarding responsibilities and CQC standards
Ability to manage multiple priorities in a fast-paced environment

Customer Care & Communication

Exceptional interpersonal and telephone skills
Ability to remain calm and empathetic with distressed or anxious callers
Strong written communication and attention to detail
Commitment to confidentiality and respectful service

Safeguarding & Safety

Comply with Aspen’s safeguarding policies and procedures
Understand your role in protecting adults and children at risk
Promote safety and wellbeing across all interactions
Attend required training in line with the Health and Social Care Act 2008
Identify and report any health and safety risks appropriately
Acting as a Chaperone for appointments / assessment upon request.

Physical, Mental & Emotional Demands

Ability to manage frequent interruptions while maintaining focus
Comfortable sitting for extended periods during administrative tasks
Emotional resilience when handling sensitive or challenging situations

Working Conditions

Brand New, purpose built, accessible, neuro-affirmative clinical office environment with regular computer use
Flexibility to work evenings/weekends to support service demand
Opportunity to contribute to service improvement and client engagement activities

Decision-Making

Confidence in making decisions within the scope of the role
Ability to escalate appropriately when input from others is needed

Behaviours & Values

Professional and personable approach to work, colleagues, and clients
Compassionate, empathetic, and neuro-affirmative mindset
Champion innovation and best practice in patient services
Personal resilience and self-awareness
Uphold Aspen Clinic’s core values and act as a role model
Commitment to equal opportunities and intersectional equality

Qualifications & Experience

A-Level or equivalent
GCSE Maths and English
Minimum 1 year of experience in healthcare administration or reception (required)
Strong IT skills (Microsoft Office, Excel, VOIP phones, Competence in electronic patient record systems, video calling platforms, and scheduling tools.
Highly organised, with strong planning and prioritisation skills
Self-starter with initiative and a continuous improvement mindset

Benefits

Company pension (3% employer contribution)
28 days annual leave + bank holidays (rising to 33 with service)
Annual leave purchase/sell scheme
Health & wellbeing programme
Employee discount & store discount
On-site parking
Company events
Ongoing training and development opportunities

Internal & External Contacts

Internal:

Clients, carers, relatives
Clinic staff and volunteers

External:

GPs, NHS provider services, Commissioners, Private Commercial Partners
Educational institutions, charitable organisations, General Public
Social care services, emergency services

Pre-Employment Checks & Legal Declaration

This post is subject to Enhanced Disclosure and Barring Service (DBS) check.
Rehabilitation of Offenders Act 1974: Applicants must disclose all convictions, cautions, reprimands, and final warnings, whether spent or unspent.
By applying, you confirm that all information provided is accurate and complete to the best of your knowledge.
Employment is conditional upon satisfactory references, DBS clearance, and eligibility to work in the UK.
Please note: Visa sponsorship is not available for this role. Applicants must have existing right to work in the UK.

If you’re ready to be the welcoming face and voice of a forward-thinking clinic bringing compassion, clarity, and excellence to every patient journey we’d love to hear from you. We especially encourage applications from individuals with lived experience and those from underrepresented or marginalised communities.

Job Types: Full-time, Permanent

Pay: From £26,000.00 per year

Benefits:

Company events
Company pension
Employee discount
Flexitime
On-site parking
Store discount

Experience:

healthcare admininstration: 1 year (required)

Work Location: In person

Quick apply

Refine Your Search

practice administrator jobs in trafford, gtm

Medical Receptionist/Administrator

Patient Administrator

HR Admin

Regional Private Hire Licensing Administrator

Administrator FTC

Care Coordinator

Clinic Administration Support

HR Operations Advisor

Experienced GP Receptionist/Medical Secretary/Administrator

DENTAL LABORATORY ADMINISTRATOR

People Services Administrator

People Services Assistant

Dental Receptionist

Primary Care Administrator / Reception

Ophthalmic Assistant

GP Practice Care Navigator/ Administrator

Receptionist/Administrator

HR Administrator

GP Receptionist/Administrator

Patient Administrator (Bank)

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